Logo of Huzzle

Home

Matches

Explore

Manage

Endoscopy Personal Assistant and JAG Co-ordinator

image

East Lancashire Hospitals NHS Trust

8d ago

  • Job
    Full-time
    Junior & Mid Level

AI generated summary

  • You must provide comprehensive secretarial support, organize workloads and meetings, handle confidential correspondence, validate staff registrations, liaise with senior staff, and comply with Trust policies.
  • You will provide secretarial support, manage schedules, organize meetings, handle enquiries, assist with NMC renewals, and liaise with staff and departments for information and support.

Requirements

  • To provide a highly comprehensive secretarial and clerical service to the Endoscopy Management Team, including dealing with all correspondence promptly and efficiently (incoming and outgoing), some of which will be of a highly confidential nature, typing (copy and audio), filing, photocopying.
  • Organise and plan workload, diary and commitments including the scheduling of formal meetings ensuring deadlines are achieved and that the flow of work is priorities in order that the endoscopy team targets and objectives are delivered.
  • Organising meetings on a regular basis, including administrative arrangements, e.g. catering, room booking, seating arrangements.
  • Receive, monitor and deal with enquiries and telephone calls on behalf of the Endoscopy Management Team.
  • Assist in the NMC Registration renewal reports on a monthly basis and ensuring the validation of all staff in the Endoscopy unit, BGTH, RBTH and Rossendale via the appropriate registration organisation, and inform ESR accordingly ensuring copies of renewed registrations are added to the registrant’s personal file.
  • Liaise with a variety of senior staff on a regular basis, and various departments providing ad-hoc information and support at their request.
  • Liaise with departmental staff providing information and support.
  • Ensure that personal actions and conduct comply with Trust Policies and Procedures, e.g. health and safety, fire procedures, no smoking policy, equal opportunities, confidentiality, etc.
  • Attend training courses as required, e.g. induction, moving and handling, fire lectures, etc.
  • Conduct duties with regard to values underpinning the Trust’s Vision.

Responsibilities

  • To provide a highly comprehensive secretarial and clerical service to the Endoscopy Management Team, including dealing with all correspondence promptly and efficiently (incoming and outgoing), some of which will be of a highly confidential nature, typing (copy and audio), filing, photocopying.
  • Organise and plan workload, diary and commitments including the scheduling of formal meetings ensuring deadlines are achieved and that the flow of work is prioritized in order that the endoscopy team targets and objectives are delivered.
  • Organising meetings on a regular basis, including administrative arrangements, e.g. catering, room booking, seating arrangements.
  • Receive, monitor and deal with enquiries and telephone calls on behalf of the Endoscopy Management Team.
  • Assist in the NMC Registration renewal reports on a monthly basis and ensuring the validation of all staff in the Endoscopy unit, BGTH, RBTH and Rossendale via the appropriate registration organisation, and inform ESR accordingly ensuring copies of renewed registrations are added to the registrant’s personal file.
  • Liaise with a variety of senior staff on a regular basis, and various departments providing ad-hoc information and support at their request.
  • Liaise with departmental staff providing information and support.

FAQs

What is the main purpose of the Endoscopy Personal Assistant and JAG Co-ordinator role?

The main purpose of the role is to provide comprehensive administrative support to the endoscopy team, help maintain JAG accreditation, and ensure the smooth running of the endoscopy service.

Who will the successful candidate work closely with?

The successful candidate will work closely with the endoscopy Operational Manager and Endoscopy Matron.

What type of tasks will I be responsible for in this position?

You will be responsible for secretarial duties, managing correspondence, organizing meetings, handling inquiries, assisting with NMC registration renewals, and liaising with various staff and departments.

Are there any specific qualifications required for this role?

While the job description does not specify particular qualifications, a background in administrative support and familiarity with healthcare settings are likely beneficial.

Is this position full-time or part-time?

The job description does not specify, so it's advisable to check directly with the hiring team for this information.

What kind of training will be provided?

Training will include induction programs, moving and handling courses, fire lectures, and any other necessary training as required.

Is there a performance appraisal system in place?

The job description suggests that performance expectations will be aligned with the Trust’s values and ongoing service improvement, though specific appraisal details are not mentioned.

What are the main values that underpin the organization?

The main values include involving patients in their care, working collaboratively in partnership, aspiring to excellence, and committing to ongoing service improvement.

How can I obtain further details about the role or arrange an informal visit?

For more information, you can contact Christopher Russell, Endoscopy Matron, at christopher.russell@elht.nhs.uk or Jackie Stanworth, Operational Manager, at jackie.stanworth@elht.nhs.uk.

What are the main locations of the endoscopy departments?

The endoscopy departments are located at BGTH, RBTH, and Rossendale.

Are personal conduct standards enforced in this position?

Yes, all actions and conduct must comply with Trust Policies and Procedures, including health and safety, confidentiality, and equal opportunities.

East Lancashire Hospitals NHS Trust

Delivering safe, personal and effective care

Science & Healthcare
Industry
5001-10,000
Employees
2003
Founded Year

Mission & Purpose

East Lancashire Hospitals NHS Trust provides comprehensive healthcare services across several hospitals in East Lancashire, including emergency care, surgery, and specialized treatments. Their ultimate mission is to deliver high-quality, patient-centered care while improving health outcomes and promoting well-being. Their purpose is to ensure accessible, effective, and compassionate healthcare for the communities they serve, focusing on both immediate and long-term health needs.