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Estates Contracts Manager

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Sussex Community NHS Foundation Trust

2d ago

  • Job
    Full-time
    Senior Level
  • Logistics
    Facilities Management
  • Brighton & Hove

AI generated summary

  • You must have strong organizational skills, experience in contract management, excellent relationship-building abilities, and knowledge of NHS standards and asset management.
  • You will manage procurement, analyze contract performance, oversee finances, maintain accurate data, support audits, and collaborate on developing Estates services.

Requirements

  • We’re looking for a skilled and organised Estates Contracts Manager to lead on the management of third-party contracts across our Estates services at Sussex Community NHS Foundation Trust.
  • In this key role, you’ll oversee a wide range of Estates-related maintenance contracts, from fire safety systems to medical equipment servicing, ensuring service providers deliver safe, compliant and high-quality work. You’ll be the main point of contact for contractors, working closely with colleagues across Estates, Procurement, Governance and Clinical teams to monitor contract performance, lead on procurement processes, and support the long-term management and replacement of key assets.
  • You’ll also play a vital part in aligning Estates contract outcomes with national standards, NHS guidance, and regulatory frameworks including the Premises Assurance Model (PAM) and Care Quality Commission (CQC) requirements.
  • This is a senior role, with responsibility for developing and overseeing Estates contracts that support the safety, functionality and compliance of the Trust’s buildings and equipment. Key responsibilities include:
  • Leading on the procurement, performance monitoring and review of all Estates Mechanical, Electrical and Clinical Engineering contracts
  • Building strong working relationships with contractors and service users across the Trust
  • Analysing contract performance using KPIs and service reports, and providing assurance through reporting to Estates and Medical Device committees
  • Managing contract finances, including delegated budgets and authorising payments
  • Designing and implementing long-term maintenance and replacement programmes
  • Ensuring that data on assets and maintenance records is accurate and up to date
  • Supporting audit and compliance work
  • Supporting development of Estates services in collaboration with internal and external stakeholders
  • This is a varied and rewarding role where you’ll have the opportunity to shape how we deliver and manage Estates services across Sussex.

Responsibilities

  • Leading on the procurement, performance monitoring and review of all Estates Mechanical, Electrical and Clinical Engineering contracts
  • Building strong working relationships with contractors and service users across the Trust
  • Analysing contract performance using KPIs and service reports, and providing assurance through reporting to Estates and Medical Device committees
  • Managing contract finances, including delegated budgets and authorising payments
  • Designing and implementing long-term maintenance and replacement programmes
  • Ensuring that data on assets and maintenance records is accurate and up to date
  • Supporting audit and compliance work
  • Supporting development of Estates services in collaboration with internal and external stakeholders

FAQs

What is the primary role of the Estates Contracts Manager?

The primary role of the Estates Contracts Manager is to lead the management of third-party contracts across Estates services, overseeing maintenance contracts for various systems and ensuring compliance and quality of work from service providers.

Where can this role be based?

This role can be based at one of several sites across Sussex, offering flexibility with the base location.

What kind of contracts will the Estates Contracts Manager oversee?

The Estates Contracts Manager will oversee a wide range of Estates-related maintenance contracts, including fire safety systems, mechanical, electrical, and clinical engineering contracts.

How does this role contribute to regulatory compliance?

The Estates Contracts Manager plays a vital role in aligning contract outcomes with national standards, NHS guidance, and regulatory frameworks such as the Premises Assurance Model (PAM) and Care Quality Commission (CQC) requirements.

What are some key responsibilities of the Estates Contracts Manager?

Key responsibilities include leading procurement processes, monitoring contract performance using KPIs, managing contract finances, designing maintenance programmes, ensuring accurate data on assets, and supporting audit and compliance work.

What kind of team will the Estates Contracts Manager work with?

The Estates Contracts Manager will work closely with colleagues across the Estates, Procurement, Governance, and Clinical teams.

Does the organization offer flexible working options?

Yes, the organization offers flexible working options, including part-time, flexi-time, annualised hours, and flexi-retirement.

Are there opportunities for professional development?

Yes, there are excellent training, development, and research opportunities available for staff.

What values does the Trust emphasize?

The Trust emphasizes values of Compassionate Care, Working Together, Achieving Ambitions, and Delivering Excellence.

Is there support for diversity and inclusion within the Trust?

Yes, the Trust actively embraces diversity and encourages applications from all backgrounds, aiming to create an inclusive environment and support reasonable adjustments during recruitment.

Who can I contact for informal inquiries about the position?

For further details or informal visits, you can contact Jenny Dunphy, the Associate Director of Estates, via email at jennifer.dunphy@nhs.net or by telephone at 07484 902435.

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Sussex Community NHS Foundation Trust

Excellent care at the heart of the community.

Science & Healthcare
Industry
1001-5000
Employees
2010
Founded Year

Mission & Purpose

Sussex Community NHS Foundation Trust provides a range of community-based healthcare services across Sussex, including nursing, therapy, and specialist care. Their mission is to deliver high-quality, patient-centered care that supports people in their homes and communities, aiming to improve health outcomes and enhance well-being. Their purpose is to offer excellent community health services, promote independence, and integrate care to support patients' needs effectively.