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Executive Administrative Assistant-Human Resources

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Rockland Trust

1mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • Hanover

AI generated summary

  • You need strong communication, organization, and problem-solving skills, HR knowledge, 2+ years of relevant experience, proficiency in MS Office, and confidentiality adherence.
  • You will manage the HR Chief's schedule, prepare documentation, coordinate meetings, assist with budgets, handle employee inquiries, maintain HRIS records, and support benefits administration.

Requirements

  • Strong communication and organizational skills
  • Ability to work independently in a deadline driven environment
  • Strong proficiency in Microsoft Word, Powerpoint and Excel
  • Knowledge of Social media tools including LinkedIn Recruiter, Facebook, and Instagram a plus
  • Proven ability to maintain the highest level of confidentiality
  • Ability to prioritize tasks and manage multiple projects simultaneously
  • Strong attention to detail
  • Ability to independently problem solve
  • Understanding of HR practices and procedures
  • Service oriented and excellent interpersonal skills
  • Graduation from high school or equivalent required.
  • 2+ years of HR experience or executive admin experience preferred.
  • Experience with ADP and Oracle is a plus

Responsibilities

  • Coordinate the day-to-day operational and administrative activities of the Chief HR Officer by organizing the incoming flow of work, prioritizing incoming requests, and following-up to ensure timely response.
  • Plan and organize meetings for department staff, preparing materials and inviting participants.
  • Prepare HR policies and other official documentation.
  • Prepare and monitor the budget for the HR department. This includes consulting with management for their budgetary needs and the preparation of the annual budget, inputting the data, ensuring payments of invoices and preparing budget information on a regular basis.
  • Maintain expenses within the Human Resources department by submitting invoices for payment and tracking payments.
  • Partners with our HR team and internal marketing team to assist in creating HR related communications.
  • Answers frequently asked questions from applicants and employees via phone and email relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
  • Updates employee files to document changes in accordance with policy and procedure. Ensures all records meet company requirements and are properly scanned, processed, recorded, and archived, both electronically and in paper files as necessary.
  • Assists with HR system deliverables including regular and ad hoc reports, troubleshooting, data entry, etc.
  • Assists the job evaluation team in the coordination and communication of reviews
  • Serves administrative support to select Employee Resource Groups as designated by Human Resources Management.
  • Assist Human Resources Intelligence Systems (HRIS) team with testing and reviewing system changes.
  • Maintain strict confidentiality regarding sensitive HR information.
  • Build relationships with internal stakeholders across different departments.
  • Other duties and special projects as assigned.
  • Assist in administration of company benefits, including medical, dental, vision, HRA, FSA, COBRA, and worker’s compensation.
  • Respond to employee benefits inquiries.
  • Assist with Leaves of Absence (LOA) administration, tracking, pay coordination, and timecard management.
  • Maintain accurate benefit records in the HRIS system, including new hires, status changes, and qualifying events.
  • Act as a backup for conducting biweekly new hire orientation and ensure benefit materials are kept up to date.

FAQs

What is the primary responsibility of the Executive Administrative Assistant in the HR department?

The primary responsibility is to provide administrative support to the Chief Human Resources Officer and other team members, ensuring overall office efficiency and effective operations.

What kind of experience is preferred for this position?

A preference is given to candidates with 2+ years of HR experience or executive administrative experience.

What tools and software skills are required for this position?

Strong proficiency in Microsoft Word, PowerPoint, and Excel is required; experience with ADP and Oracle is a plus.

How does the role involve budget management?

The Executive Assistant is responsible for preparing and monitoring the budget for the HR department, ensuring payments of invoices, and preparing budget information on a regular basis.

Will the Executive Assistant handle sensitive information?

Yes, maintaining strict confidentiality regarding sensitive HR information is a critical requirement of the position.

Are there opportunities for professional development in this role?

Yes, the benefits package includes tuition assistance for graduate and undergraduate programs, promoting ongoing professional development.

What are the key skills necessary for this role?

Strong communication and organizational skills, attention to detail, ability to prioritize tasks, and independent problem-solving skills are key for success in this role.

Is experience with social media tools needed for this position?

Knowledge of social media tools, including LinkedIn Recruiter, Facebook, and Instagram, is a plus but not required.

How often will the Executive Assistant assist with employee benefits inquiries?

The Executive Assistant will respond to employee benefits inquiries as needed, providing support in the administration of various company benefits.

What type of environment does Rockland Trust promote?

Rockland Trust promotes a respectful and inclusive environment where everyone is given the chance to succeed, emphasizing equal opportunity for all applicants.

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Rockland Trust

Where Each Relationship Matters

Finance
Industry
1001-5000
Employees
1907
Founded Year

Mission & Purpose

Rockland Trust is a full-service commercial bank headquartered in Massachusetts, offering a wide range of personal, business, and commercial banking services, including loans, savings, and checking accounts. Their ultimate mission is to build enduring relationships by providing exceptional banking solutions and personalised service. The purpose of Rockland Trust is to enhance the financial well-being of their customers and communities by fostering trust and offering reliable financial guidance and support.