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Executive Assistant

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Manulife

9d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Quezon City
  • Quick Apply

AI generated summary

  • You need a college degree, 6+ years as an Executive Assistant, strong communication and organizational skills, proficiency in MS Office, and flexibility for night shifts and overtime.
  • You will manage a VP's calendar, arrange travel, prepare meeting agendas and minutes, handle expenses, assist with events, draft communications, and provide minor admin support.

Requirements

  • Minimum Requirements to Hire:
  • EDUCATION : College degree of any courses
  • EXPERIENCE: At least 6 years of relevant experience
  • SCHEDULE : Amenability to work on night shift schedules, weekends, and Philippine holidays (when needed)
  • LOCATION: Amenability to work in U.P. Ayala Land Technohub, Quezon City
  • HYBRID WORK ARRANGEMENT: Amenability and readiness to work onsite and from home anytime (dependent on business need AND/OR current external environment/situation)
  • Minimum Skills to Hire:
  • College degree of any courses
  • 6+ years of relevant experience in an Executive Assistant role
  • Strong oral/written communication skills required to interact with senior officers and representatives
  • Excellent meeting planning and organizational skills (planning, coordination, priority setting, task management and follow through)
  • Ability to manage complex and sensitive work situations with sound judgement, discretion, and empathy
  • Highly collaborative and results-oriented
  • Proficient in making reports and deck/presentations
  • Advanced Proficiency in MS Outlook
  • Proficient in MS Office Suite includes Power Point, Excel, Word, One Note
  • Strong interpersonal skills and ability to work effectively across cultures. Excellent English written and verbal communication skills.
  • Flexible on shift and overtime may be required when business visitors are on site.

Responsibilities

  • Manages the diary of a VP and arrange travel requirements
  • Facilitates departmental travel requirements
  • Crafts and organizes visitor itineraries, conduct research to prepare background information and briefing documents on business visitors
  • Coordinates and attends meetings, assists in agenda preparation, takes minutes and follows through on meeting actions
  • Handles the expense reimbursements
  • Arrange technology desk side support for the executives and their business visitors when required
  • Assist with the planning and implementation of departmental events and activities
  • Help draft and send announcements on behalf of the executive
  • Assist in creating draft presentations if needed
  • Minor admin assistance to the team
  • Acts as back-up to other Executive Assistants

FAQs

What is the work arrangement for the Executive Assistant position?

The work arrangement is hybrid, requiring on-site attendance three times a week.

What are the working hours for this role?

The schedule for this position is a night shift.

Is this position a people leader role?

No, this is not a people leader role.

What minimum education is required for this position?

A college degree in any course is required.

How many years of relevant experience are necessary to apply?

A minimum of at least 6 years of relevant experience in an Executive Assistant role is required.

Is there flexibility in working shifts?

Yes, flexibility on shifts is needed, and overtime may be required when business visitors are on site.

Where is the work location for this position?

The work location is at U.P. Ayala Land Technohub, Quezon City.

What benefits are offered with this position?

The position offers a competitive salary package, HMO on the first day with free dependents, retirement benefits, performance bonuses, and access to a global network of industry experts.

What skills are essential for the Executive Assistant role?

Essential skills include strong oral and written communication, excellent organizational skills, ability to manage complex work situations, proficiency in MS Office Suite, and strong interpersonal skills.

Will there be opportunities for career development?

Yes, the company promotes a supportive and collaborative workplace with clear career development opportunities.

Finance
Industry
10,001+
Employees

Mission & Purpose

Manulife is a leading international financial services group that helps people make their decisions easier and lives better. With our global headquarters in Toronto, we operate as Manulife across our offices in Canada, Asia, and Europe, and primarily as John Hancock in the United States. We have more than 40,000 employees, over 116,000 agents serving ~34 million customers worldwide, and over $1.3 trillion in assets under management and administration.