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Executive Assistant

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CIBC

12d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Toronto
  • Quick Apply

AI generated summary

  • You have 3-5 years as an Executive Assistant, strong communication skills, digital proficiency in MS Office, attention to detail, and align with values of trust, teamwork, and accountability.
  • You will manage calendars, arrange travel, process expenses, prepare correspondence and presentations, support meetings, and assist with onboarding and administrative tasks for the SVP.

Requirements

  • You’re an experienced administrative professional. You have at least 3-5 years of experience as an Executive Assistant in a highly professional, confidential, and fast-paced environment.
  • You’re a strong communicator. You have excellent verbal and written communications and interpersonal skills to interact with a wide range of individuals in a wide range of situations, which usually requires tact, diplomacy, and discretion.
  • You’re digitally proficient. You have a strong command of MS Office suite including Word, Excel, PowerPoint, and Outlook.
  • You know that details matter. You notice things that others do not. Your critical thinking skills help to inform your decision making.
  • Values matter to you. You bring your real self to work, and you live our values - trust, teamwork, and accountability.

Responsibilities

  • As an Executive Assistant to Senior Vice-President, you are responsible for managing the day-to-day administrative activities in support of the Senior Vice-President, ensuring the department operates in an efficient manner. The role applies strong administration and organization skills to provide support activities such as calendar management, invoice processing, travel booking, preparing correspondence, and screening and evaluating email and correspondence. The Executive Assistant to SVP exercises independent initiative and judgement in managing special projects on behalf of teams, planning, and following up on details regarding conferences and assisting in implementing operational plans the role makes decisions on daily priorities, developing and maintaining administration procedures and processes, coordinating meetings, and processing expense accounts.
  • Calendar management - Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events and matters requiring immediate attention. Coordinate agendas, and send meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources and refreshments in support of a smooth and efficient meeting facilitation.
  • Travel arrangement & expense reporting - Arrange travel arrangements and maintain travel expense account including expense submissions on behalf of the Executives. Arranges group travel, as necessary. Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.
  • Professional support - Prepare standard correspondence, minutes, reports, and presentations frequently of a confidential, strategic and/or specialized nature ensuring completed material is produced in a timely manner. Assist with the preparation of presentations and management reporting. Coordinates leadership team meetings including sending out invites and agenda, keeping and sharing minutes and compiling presentation materials.
  • Administrative duties - Provide ongoing administrative support such as; assisting with onboarding/off boarding activities for new and departing employees which include processing requests for technology requirements, business cards, corporate cards, expense, and travel profiles etc. As required, put together decks for any team or annual events, under guidance of SVP/VP and their directs. Act as delegate for executives and their direct reports, as required, for workday transactions.

FAQs

What does the role of Executive Assistant entail?

The Executive Assistant to the Senior Vice-President is responsible for managing day-to-day administrative activities, including calendar management, travel arrangements, invoice processing, preparing correspondence, and coordinating meetings.

How many years of experience are required for this position?

Applicants should have at least 3-5 years of experience as an Executive Assistant in a highly professional, confidential, and fast-paced environment.

What kind of work environment does CIBC offer?

CIBC offers a hybrid work environment where employees can manage their work activities both on-site and remotely, spending 1-3 days per week on-site while the rest can be remote.

Are there any specific skills that are required for this position?

Yes, strong communication skills, proficiency in the MS Office suite, attention to detail, and the ability to exercise independent initiative and judgment are essential for this role.

Is there support for professional development at CIBC?

Yes, CIBC offers initiatives like Purpose Day, a paid day off dedicated to investing in your growth and development, along with other opportunities for professional development.

What kind of benefits does CIBC offer to its employees?

CIBC offers competitive salaries, incentive pay, banking benefits, a benefits program, a defined benefit pension plan, an employee share purchase plan, vacation offering, and wellbeing support.

How does CIBC ensure an inclusive work environment?

CIBC is committed to creating an inclusive environment where all team members and clients feel they belong, and the company seeks applicants with a wide range of abilities while providing an accessible candidate experience.

Where is this job position located?

The job position is located at Toronto-81 Bay, 9th Floor.

What are the typical hours of work for this position?

The typical work hours for this position are 37.5 hours per week.

Will there be any assessments during the application process?

Yes, you may be asked to complete an attribute-based assessment and other skills tests, such as simulation, coding, French proficiency, and MS Office, to get a better understanding of your abilities.

Ambitions Made Real

Finance
Industry
10,001+
Employees
1961
Founded Year

Mission & Purpose

The Canadian Imperial Bank of Commerce (CIBC) is a major financial institution that provides a wide range of banking and financial services. CIBC's ultimate mission is to be a leading, innovative financial institution that helps clients achieve their financial goals. The bank's purpose is rooted in delivering trusted advice and exceptional service to individuals, businesses, and communities. CIBC is committed to fostering economic growth, supporting financial well-being, and contributing to the overall prosperity of its clients and the regions it serves. With a focus on integrity and customer satisfaction, CIBC plays a vital role in the Canadian and international financial landscape, offering solutions that span banking, wealth management, and capital markets to meet the diverse needs of its stakeholders.

Benefits

  • Financial health

    Rewards and resources to support your short and long-term financial goals. At a glance: 50% employee share matching plan, Employee Banking Offer including free banking services, credit cards and more, Defined Benefit Pension Plan that provides you with a secure retirement for life

  • Mental health

    Resources to support your mental health and increase your resiliency. At a glance: Mental health therapy covered at 100% and $5,000 per person per year, Online and in-person counselling, Shareable mental health video library, Mindfulness education and practice tools