Logo of Huzzle

Home

Matches

Explore

Manage

Executive Assistant

image

Amazon

21d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Munich

AI generated summary

  • You must be a trusted team player with event management experience, strong communication skills, diary management at senior levels, proficiency in Microsoft Office, and a commitment to diversity and inclusion.
  • You will manage complex calendars, schedule meetings, book travel, handle expenses, assist with presentations, and organize agendas to ensure smooth operations amid changing priorities.

Requirements

  • A trusted team player who is committed to company’s Leadership Principles
  • Experience managing events and activities for large numbers of participants, including budget management, supplier sourcing, oversight and delivery.
  • Ability to communicate effectively, both verbally and in writing with a variety of groups such as senior management, peers, and outside contacts and to manage sensitive and confidential information
  • Ability to prioritize and deliver multiple assignments at any given time while also serving as point of contact for a large team.
  • Ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick response, and take effective action without manager direction.
  • Diary management experience at Senior Manager level, including arranging travel and conference calls.
  • Proven administrative ability, with strong organizational skills and proficiency in Microsoft Office and other web-based technology for information sharing
  • Ability to make a positive contribution to company’s culture that fosters diversity, equity and inclusion in the workplace
  • Attention to detail and problem-solving skills
  • Fluency in local language and English

Responsibilities

  • Main responsibilities include: complex calendar management and scheduling of internal and external meetings, managing travel bookings, handling expenses, multi-tasking during ad hoc projects and ensuring successful follow up of action items, preparing documentation for meetings; assisting with Powerpoint presentations and a variety of other day to day administrative tasks on behalf of the CD. You will generally be responsible for organizing the CD’s agenda and ensuring the smooth-running of their work in an ever-changing environment where priorities can change rapidly.

FAQs

What is the main responsibility of the Executive Assistant in this role?

The main responsibility includes complex calendar management, scheduling internal and external meetings, managing travel bookings, handling expenses, and preparing documentation for meetings on behalf of the Country Director.

Is event management a part of the job?

Yes, event management is part of the job, which includes overseeing activities for large numbers of participants and managing budgets.

What are the working hours for this position?

The typical work schedule is Monday through Friday; however, job duties may require additional hours and availability outside normal working hours.

Is this position suitable for someone with international experience?

Yes, this position is ideal for someone with knowledge and experience working with a global team across multiple time zones and exposure to international cultures.

What qualifications are preferred for this Executive Assistant role?

Preferred qualifications include diary management experience at the Senior Manager level, proven administrative ability, strong organizational skills, and fluency in local language and English.

Are there opportunities for career growth in this role?

Yes, this position is highly rewarding and offers exposure to diverse areas of the Amazon business, providing excellent long-term career opportunities.

Is discretion important in this role?

Yes, high levels of integrity and discretion in handling confidential information are crucial for this position.

Does Amazon value diversity and inclusion in the workplace?

Yes, Amazon is committed to fostering a culture of diversity, equity, and inclusion, and values diverse workforce contributions.

What tools and software are required for this job?

Proficiency in Microsoft Office and Outlook tools is required for this position.

Will travel be required for this role?

Yes, the role may require traveling between sites as needed.

image

Amazon

Retail & Consumer Goods
Industry
10,001+
Employees
1994
Founded Year

Mission & Purpose

Amazon is guided by four principles: customer obsession rather than competitor focus, passion for invention, commitment to operational excellence, and long-term thinking. We are driven by the excitement of building technologies, inventing products, and providing services that change lives. We embrace new ways of doing things, make decisions quickly, and are not afraid to fail. We have the scope and capabilities of a large company, and the spirit and heart of a small one. Together, Amazonians research and develop new technologies from Amazon Web Services to Alexa on behalf of our customers: shoppers, sellers, content creators, and developers around the world. Our mission is to be Earth's most customer-centric company. Our actions, goals, projects, programs, and inventions begin and end with the customer top of mind. You'll also hear us say that at Amazon, it's always "Day 1."​ What do we mean? That our approach remains the same as it was on Amazon's very first day - to make smart, fast decisions, stay nimble, invent, and focus on delighting our customers.