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Executive Assistant(1 Year Fixed Term Contract)

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Staffbase

11d ago

  • Job
    Full-time
    Junior Level
  • Customer Relations
    People, HR & Administration
  • New York

AI generated summary

  • You need 2+ years as an Executive Assistant, strong communication skills, multitasking ability, adaptability, relationship management, and proficiency in Google Suite, Slack, and Apple products.
  • You will manage scheduling, interface with partners, prepare meeting materials, coordinate travel and events, support talent programs, ensure cross-team communication, and promote company culture.

Requirements

  • 2+ years of experience as an Executive Assistant
  • Trustworthy & dependable - you will have access to highly sensitive information where discretion is required
  • Highly motivated, organized individual with a strong attention to detail; you are able to work effectively and prioritize with minimal supervision
  • Clear written and verbal communication skills, ability to communicate with all levels of leadership and across multiple offices and timezones
  • Strong multi-tasker with an appreciation for the challenges of supporting a growing team and working asynchronously in a hybrid environment
  • Ability to prioritize and handle multiple assignments at any given time while anticipating the needs of others
  • Strong relationship management skills, ability to build a personal network throughout the company and work with a variety of personalities
  • Bright, high-energy individual, with a passion to learn and contribute, strong adaptability in response to changing priorities and needs
  • Experience in a fast-paced startup environment is a big plus as well as proficient using Google Suite, Slack, and Apple products
  • Fluent English language skills

Responsibilities

  • Make yourself a name as a wizard of time management as you coordinate all meetings to ensure efficient scheduling and prioritization of time, including daily management of 1:1s, team meetings, offsite meetings, customer/stakeholder meetings across time zones
  • Effectively interfacing with external partners, key customers and team members on the North American Leadership Team's behalf
  • Conserve Leadership's Team time by reading and routing email, initiating meetings, and if applicable, drafting letters and documents
  • Ensure the Leadership Teams are prepared for upcoming meetings, presentations, and projects by gathering materials necessary
  • Provide support with travel planning and expense management
  • Lead and/or coordinate with other departments to execute things like team events, social gatherings, recognition gestures, and team, department and company offsites
  • Support the GTM organization with various coordination relating to talent and learning programs
  • Work cross-functionally to ensure communication is efficient and clear between teams
  • Play a culture ambassador and community builder role for the whole company
  • Prepare presentations, decks, agenda, reports, and other materials

FAQs

What is the duration of the contract for the Executive Assistant position?

The contract is for 1 year as a maternity leave backfill.

What are the core in-office days for this role?

Core in-office days are Tuesdays to Thursdays.

How many days per week is it expected for employees to be in the office?

Employees are expected to be in the office a minimum of 2 days per week during core days.

What are the main responsibilities of the Executive Assistant?

Key responsibilities include coordinating meetings, managing communication on behalf of the leadership team, preparing materials for meetings, supporting travel planning, and organizing team events.

What qualifications do I need to be successful in this role?

You need 2+ years of experience as an Executive Assistant, strong organizational skills, clear communication abilities, relationship management skills, and proficiency in Google Suite, Slack, and Apple products.

Is experience in a startup environment beneficial for this position?

Yes, experience in a fast-paced startup environment is seen as a big plus for this role.

What languages are required for this position?

Fluent English language skills are required.

What are the vacation benefits for this role?

Employees receive 31 vacation days annually, including one floating holiday, and fully paid Fridays off during August.

Do you offer professional development opportunities?

Yes, all employees receive a yearly budget of $1,100 for external training.

What is the pay range for the Executive Assistant position?

The pay range is $90,000 - $120,000 base salary per year.

Are there any wellness benefits provided?

Yes, there is a monthly Wellbeing Allowance of $40 USD for various wellness activities.

Is there support for parental leave?

Yes, parents can receive 12 weeks of paid parental leave.

Does the company offer a retirement savings plan?

Yes, we offer a 401(k) plan with a company match.

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Staffbase

We provide an internal communications platform to unite companies and their employees behind a common purpose.

Technology
Industry
501-1000
Employees
2014
Founded Year

Mission & Purpose

Staffbase offers a platform for mobile-first employee communication. Launch your own branded app for corporate communication, sharing information and mobile processes. Powered by an enterprise-grade managed service and verified by 1000+ enterprises worldwide. Staffbase makes your company intranet accessible on the go with a mobile app. Today, even office workers expect to find everything they need on their phones. Staffbase allows employees to download your company intranet app directly from the app stores onto their phones. Using the company intranet is just as easy as checking the weather or answering a text. It’s time to bridge the gap. Your people are your company’s most valuable asset, but they can only contribute the full measure of their talents and skills when they are informed and engaged. Traditional channels are missing the mark. Today’s communication is digital and “digital” means mobile-first. Invest in a platform that prioritizes your people and purpose. Revitalize company culture with communication that hits home. Brand your employee experience. Boost engagement by enabling bottom-up communication. Make a tangible difference with your employee communications platform. It’s time for a solution for everyone - mobile first or bust!