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Executive Assistant | 12 month fixed term contract

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Macquarie Group

7d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
  • London

AI generated summary

  • You need 3-5 years as an exec assistant, great communication skills, proficiency in MS Office, strong time management, and a proactive attitude in a fast-paced environment.
  • You will manage calendars, process expenses, coordinate travel, support document management, assist with onboarding, book meetings, and help organize internal and external events.

Requirements

  • Minimum 3 to 5 years of experience in a similar executive assistant role within an international organisation, with banking experience being highly regarded
  • Exceptional communication skills and confidence in working with senior-level colleagues across different offices
  • Excellent time management and organisational skills, with proficiency in Outlook, Word, Excel, and PowerPoint
  • Ability to manage conflicting priorities, multi-task, and remain detail-oriented in a fast-paced environment
  • A positive, proactive attitude with a passion for problem-solving and being a team player

Responsibilities

  • As an Executive Assistant, you will play an essential role in keeping the team organised and operating effectively. You will provide the full spectrum of administrative and secretarial assistance, including calendar management, expense and invoice processing, and travel coordination. You will also support the legal team with document management and signing procedures, assist with onboarding new starters, manage meeting bookings for internal and external stakeholders and help coordinate internal and external events as they arise.

FAQs

What is the duration of the contract for the Executive Assistant position?

The Executive Assistant position is a 12-month fixed-term contract.

What are the primary responsibilities of the Executive Assistant?

The primary responsibilities include calendar management, expense and invoice processing, travel coordination, document management and signing procedures support for the legal team, onboarding new starters, managing meeting bookings, and coordinating internal and external events.

How many years of experience are required for this role?

A minimum of 3 to 5 years of experience in a similar executive assistant role is required.

Is banking experience important for this position?

Yes, banking experience is highly regarded for this position.

What skills are essential for the Executive Assistant role?

Essential skills include exceptional communication, excellent time management and organizational skills, proficiency in Outlook, Word, Excel, and PowerPoint, as well as the ability to manage conflicting priorities and multi-task in a fast-paced environment.

Is there a diversity and inclusion policy at Macquarie?

Yes, Macquarie is committed to providing a working environment that embraces diversity, equity, and inclusion, encouraging people from all backgrounds to apply.

What type of team environment can I expect?

You can expect a friendly and supportive team environment where everyone contributes ideas and drives outcomes.

Will training be provided for new employees?

Yes, the Executive Assistant will assist with onboarding new starters, indicating that some form of training and support will be provided.

Are there opportunities for career progression at Macquarie?

While the job description does not explicitly mention career progression, Macquarie encourages individuals inspired to build a better future, suggesting there may be opportunities for growth within the company.

Is prior experience in a specific industry required for this role?

While prior experience in the banking sector is highly regarded, experience in an international organization is the primary requirement. Specific industry experience beyond that is not mandated.

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Macquarie Group

Empowering people to innovate and invest for a better future.

Finance
Industry
10,001+
Employees
1969
Founded Year

Mission & Purpose

At Macquarie, we empower people to innovate and invest for a better future. We are a global financial services organisation with Australian heritage, operating in 34 markets.

Culture & Values

  • Opportunity

    We seek to identify opportunity and realise it for our clients, communities, partners, shareholders and our people. We start with real knowledge and skill. We encourage innovation, ingenuity and entrepreneurial spirit balanced with operational discipline. We support our people to learn, achieve and succeed. Our success is built on this. We value the opportunity to be part of the Macquarie team, actively seeking out and respecting different ways of thinking and the contribution of others.

  • Accountability

    With opportunity, comes accountability. We are accountable for all our actions, to our stakeholders and each other. We do not compromise our standards. We take responsibility for our actions and everything we say and do is on the record. We analyse and manage risk, and we make decisions we are proud of and that stand the test of time.

  • Integrity

    We act honestly and fairly. We honour our promises. We earn the trust of our stakeholders through the quality of our work and our high ethical standards. We have the courage to speak up when we make a mistake or see something that doesn’t seem right.

Benefits

  • Flexibility and hybrid working

    At Macquarie, hybrid working empowers us to work together flexibly, balancing time spent working in the office and at home. Our shift to hybrid working is an extension of our long-standing commitment to flexible working. We are a people business. We build relationships and learn from each other. Hybrid working enables us to balance the needs of our clients, colleagues and teams, taking advantage of the benefits of coming together in person and providing our people with the flexibility they need. There are plenty of opportunities for our employees to connect with their colleagues including through our Employee Network Groups such as Pride at Macquarie, Families and Carers, Asia Women's Network, Wellness and Inclusion, and Women in Tech. Other employee-led networking and community opportunities include sporting groups and networking events. Each of our business groups has different needs so expectations for hybrid working are set on a group and team basis. Formal flexible working arrangements are also available.

  • Leave to support your lifestyle and wellbeing

    We offer a range of leave options to help our people manage their work and life priorities. Employees receive one wellbeing leave day per year as well as other leave options including compassionate and bereavement leave, carer's or personal leave and volunteer leave. Eligible employees can also purchase up to 20 days’ additional annual leave and take up to three months' unpaid leave.

  • Take care of your family

    Your family is important to you, so they are important to us too. We support parents in many ways including through our parental leave policy. Primary carers are eligible for 20 weeks’ leave at full pay. There is no minimum tenure requirement meaning all employees are eligible for parental leave upon starting work at Macquarie. To help parents transition to life as a working parent, we also offer 12 paid transition days upon your return. That means new parents can return to work four days and get paid for five days per week for 12 weeks; or return three days and get paid for five days per week for six weeks. Co-parents can access up to six weeks paid leave at the time of birth, adoption or custody. Other support services are also available including parents' rooms and access to a range of resources.

  • Health and wellness

    Our employees have access to several benefits to support their physical health and mental wellbeing. Some fitness benefits include discounted rates at a range of health clubs and gyms, onsite fitness classes - from running clubs and cycling teams to yoga classes. Alongside access to bike racks and regular bike servicing as well as change rooms, lockers and showers. Other health and wellness benefits include access to an Employee Assistance Program, corporate rates for risk and medical insurance, various onsite health screening checks and flu vaccinations.

  • Career development and learning

    We empower our people to learn, grow and develop their careers with us. As an employee you will have access to a wide range of learning and development opportunities designed to help you develop your soft and technical skills. You will also have access to subsidised relevant external study as well as paid professional memberships. As a global business there are also opportunities for you to grow your career in one of our many offices around the world.

  • Supporting the community

    We’re committed to making a positive impact on the communities where we live and work. To support our employees' volunteering efforts, we offer two days' paid volunteer leave. Our people can also access up to 10 paid days of emergency volunteer leave. Through the Macquarie Group Foundation, we also match charitable donations and funds raised by our employees for non-profit organisations