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Executive Assistant

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Flex Living

Nov 9

Applications are closed

  • Job
    Full-time
    Entry Level
  • People, HR & Administration
    Business, Operations & Strategy
  • London

Requirements

  • Experience: No prior experience required
  • Education: Bachelor’s degree in Business Administration or a related field preferred.
  • Skills:
  • Exceptional organizational and time management skills.
  • Strong verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other project management tools.
  • Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
  • High level of professionalism and discretion in handling confidential information.
  • Attributes:
  • Proactive, detail-oriented, and highly organized.
  • Able to work under pressure and adapt to rapidly changing environments.
  • Strong problem-solving abilities and the capacity to anticipate the executive’s needs.

Responsibilities

  • Calendar Management: Organize and manage the executive’s daily schedule, including meetings, travel arrangements, and events.
  • Communication Liaison: Serve as the primary point of contact between the executive and internal/external stakeholders. Handle correspondence, including email management, phone calls, and letters.
  • Meeting Coordination: Schedule and coordinate meetings, including preparing agendas, taking meeting minutes, and following up on action items.
  • Travel Management: Arrange travel itineraries, accommodations, and logistics for both domestic and international trips.
  • Document Preparation: Draft, review, and edit reports, presentations, and other documents on behalf of the executive.
  • Project Management: Assist in the management of key company projects, track deadlines, and ensure timely completion of deliverables.
  • Event Coordination: Plan and coordinate company events, meetings, and executive off-site activities.
  • Expense Reporting: Prepare and submit expense reports for the executive and ensure proper documentation and reimbursement.
  • Confidentiality: Maintain confidentiality in all communications and sensitive information.
  • Ad Hoc Tasks: Provide general administrative support and handle special projects as needed.

FAQs

What type of experience is required for the Executive Assistant position?

No prior experience is required for the Executive Assistant position.

What educational qualifications are preferred for this role?

A Bachelor’s degree in Business Administration or a related field is preferred.

What are the key responsibilities of the Executive Assistant?

The key responsibilities include managing calendars, coordinating communication, scheduling meetings, arranging travel, preparing documents, assisting with project management, coordinating events, preparing expense reports, and handling confidential information.

What skills are necessary for success in this role?

Necessary skills include exceptional organizational and time management abilities, strong verbal and written communication skills, proficiency in Microsoft Office Suite and project management tools, and the ability to work independently while managing multiple projects.

What attributes should a candidate possess for this position?

Candidates should be proactive, detail-oriented, highly organized, able to work under pressure, adaptable to rapidly changing environments, and possess strong problem-solving abilities.

What is the salary range for this position?

The salary is competitive and based on experience, with a compensation range of $30K - $60K.

Is confidentiality important for this role?

Yes, maintaining confidentiality in all communications and handling sensitive information is crucial for this position.

Will the Executive Assistant be involved in project management?

Yes, the Executive Assistant will assist in the management of key company projects, including tracking deadlines and ensuring timely completion of deliverables.

What types of events will the Executive Assistant coordinate?

The Executive Assistant will plan and coordinate company events, meetings, and executive off-site activities.

Can the Executive Assistant expect to take on ad hoc tasks?

Yes, the Executive Assistant is expected to provide general administrative support and handle special projects as needed.

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