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Executive Assistant

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Tapestry

Feb 10

  • Job
    Full-time
    Expert Level
  • People, HR & Administration
    Business, Operations & Strategy
  • New York

AI generated summary

  • You must have 10+ years of executive support experience, strong admin and communication skills, proficiency in Microsoft Office, detail-oriented, and able to maintain confidentiality and composure under pressure.
  • You will manage investor communications, calendars, travel, and events, prepare meeting materials, maintain the IR website, update CRM, and handle various administrative tasks.

Requirements

  • Strong Administrative Skills: Proven ability to manage complex calendars, prioritize tasks, and handle multiple projects simultaneously.
  • Excellent Communication: Written and verbal communication skills to interact effectively with internal and external stakeholders.
  • Highly organized: Thoughtful and exceptional analytical and problem-solving skills; Demonstrated ability to prioritize and work on multiple projects at the same time with a commitment to quality and deadlines.
  • Detail-Oriented: Meticulous attention to detail to ensure accuracy in all administrative tasks.
  • Confidentiality: Ability to handle sensitive information with discretion and professionalism.
  • Proficiency in Technology: Expertise in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), CRM systems, and other relevant software.
  • Strong Collaborator: Experience and excellence in partnering/customer service, working with people of all levels in an organization; ability to rapidly adapt to changes in environment and priorities and maintain composure and effectiveness in a fast-paced environment.
  • 10+ years of experience delivering high-level executive administrative support - a combination of experience and education will be considered.
  • Previous experience as an Executive Assistant in a corporate setting, preferably within Investor Relations or Finance.

Responsibilities

  • Investor and Analyst Communication: Respond to investor and analyst inquiries, manage incoming calls and emails, and route requests to appropriate team members.
  • Calendar Management: Maintain and manage complex calendars for the Investor Relations team, scheduling meetings, conference calls, investor presentations, and roadshows, including conflict resolution, and calendar updates.
  • Investor Relations Website: Support in the maintenance of the IR website; manage inbounds via the website and direct inquiries from the public to the appropriate internal and/or external party.
  • Meeting Preparation: Prepare comprehensive meeting materials, including presentations, agendas, and supporting documents, ensuring accuracy, and timely distribution.
  • Event Coordination: Assist with the planning and logistics of earnings calls and investor events, including conferences, roadshows, analyst meetings, and investor days.
  • Travel Coordination: Arrange domestic and international travel for the Investor Relations team and key senior executives, including booking flights, hotels, and ground transportation, creating detailed itineraries, and managing expense reports.
  • CRM Management: Update and maintain the Investor Relations CRM system with accurate contact details, meeting notes, and investor feedback.
  • Reporting and Analysis: Prepare reports on investor sentiment, tracking key metrics related to investor relations activities.
  • Document Management: Organize and file important Investor Relations documents, including regulatory filings, investor presentations, and communication records.
  • Ad-hoc Projects: Complete various administrative tasks as needed, including preparing presentations, compiling data, and managing special projects.

FAQs

What are the primary responsibilities of the Executive Assistant?

The primary responsibilities include managing calendars, coordinating travel, preparing meeting materials, handling communication with investors and analysts, maintaining the Investor Relations website, and supporting event coordination.

What qualifications are required for the Executive Assistant position?

A successful candidate should have strong administrative skills, excellent communication abilities, meticulous attention to detail, a commitment to confidentiality, and proficiency in Microsoft Office Suite and CRM systems.

Is prior experience necessary for this role?

Yes, at least 10 years of experience in high-level executive administrative support, preferably within Investor Relations or Finance, is required.

What types of communication will the Executive Assistant manage?

The Executive Assistant will manage communication with investors, analysts, and other stakeholders, responding to inquiries and routing requests to the appropriate team members.

Will the Executive Assistant have to coordinate international travel?

Yes, the Executive Assistant will be responsible for arranging both domestic and international travel for the Investor Relations team and senior executives.

How does Tapestry, Inc. ensure inclusivity in the workplace?

Tapestry, Inc. is committed to equity, inclusion, and diversity, valuing individual voices and supporting collective ambition.

What is the range of base pay for the Executive Assistant position?

The base pay range for the Executive Assistant position is between $90,000.00 and $117,000.00 annually.

What competencies are desired in a candidate for this role?

Desired competencies include courage, creativity, customer focus, dealing with ambiguity, drive for results, interpersonal savvy, and the ability to learn on the fly.

What should I do if I need reasonable accommodation during the application process?

If you require reasonable accommodation for disabilities or religious beliefs, you should contact Tapestry People Services at 1-855-566-9264 or via email at employeerelations@tapestry.com.

Is the Executive Assistant role focused solely on administrative tasks?

No, while there are administrative duties, the role also includes strategic support for the Investor Relations team and involvement in investor communication and event logistics.

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Tapestry

Our global house of brands unites the magic of Coach, Kate Spade New York and Stuart Weitzman to stretch what’s possible

Retail & Consumer Goods
Industry
10,001+
Employees
2017
Founded Year

Mission & Purpose

Our global house of brands unites the magic of Coach, Kate Spade New York and Stuart Weitzman. By intertwining different people and ideas, we push ourselves in our work, pull out the unexpected in what we create, and expand the bounds of possibility. Our brands were created by dreamers who were determined to turn ideas into icons and, with passion, made it happen. We’ve grown by finding people similarly dedicated to the dream all over the world. We hold ourselves to high standards in every material, process, and person that plays a part in our work, and we embrace difference by design because diverse perspectives are at the heart of creativity. We find brilliance in the intersections—of beauty and function, of heritage and innovation, of accessibility and aspiration—which is how we break through with magic and logic in our culture and our craft. The result is that we stand taller together. Tapestry elevates the best in our people and brands. We use our collective strengths to move our customers and empower our communities, to make the fashion industry sustainable, and to build a house that’s equitable, inclusive, and diverse. Individually, our brands are iconic. Together, we can stretch what’s possible.

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