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Executive Assistant

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Johnson & Johnson

25d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Neuss
    Remote
  • Quick Apply

AI generated summary

  • You need excellent English skills, strong collaboration and organizational abilities, PC proficiency (Microsoft Office, Zoom, Teams), and the ability to work independently in a virtual environment.
  • You will manage complex calendars, organize meetings, handle travel logistics, improve team processes, support projects, and foster effective communication with internal and external stakeholders.

Requirements

  • Excellent spoken and written English skills.
  • Comfortable working with and connecting to a cross-regional, cross-cultural team.
  • Strong collaboration skills.
  • Proficient in PC skills, with expertise in efficiency and technology tools, and familiar with Microsoft Office programs (Outlook, Word, Excel, PowerPoint) as well as virtual collaboration tools (Zoom, Teams).
  • Excellent communication skills and outstanding interpersonal abilities, with the capability to work cooperatively and collaboratively with others.
  • Strong organizational skills, along with excellent judgment and reasoning abilities.
  • Proactive and capable of working independently.
  • Awareness of and adherence to J&J Credo values, SOPs, policies, and guidelines.
  • Comfortable working in a virtual environment

Responsibilities

  • Operate under minimal supervision to perform sophisticated administrative duties, including but not limited to the following:
  • Maintain and actively handle a complex and changeable calendar and work closely and proactively with RSCL to effectively handle commitments, travel and meeting schedules.
  • Support RSCL to actively handle sophisticated and challenging work priorities to increase efficiency and support careful prioritization.
  • Support in scheduling and organizing complex meeting and travel arrangements and expense management including flight and train bookings/ changes, when necessary managing ground transfers and accommodations.
  • Handle logistics and organization of key internal and external meetings including regional scientific congresses under the leadership of RSCL and other supported senior leaders and ensure all expectations are met e.g. timings, venue, budget, transport arrangements, health care compliance submissions, etc.
  • Find opportunities to improve team processes and take lead in or co-ordinate projects that enhance team efficiency including budget management, onboarding new team members and updating organization charts, MS Teams channels and distribution lists.
  • Co-ordinate and organize logistics for RCSL and on-site key leadership forums such as the ESO Leadership Team, including visitor registration, photocopying, office/ meeting room booking, catering and A/V support.
  • Foster a sense of urgency and manage priorities appropriately. This will be achieved by developing a close working relationship with the RSCL and team to gain a greater insight into the key factors to consider when prioritizing demands.
  • Take appropriate and proactive actions in a rigorous and autonomous manner to satisfy expectations and respect commitments – ensure Managers are informed and aligned of actions taken.
  • Execute consistent and precise follow-up by ensuring issues are resolved and projects completed.
  • Support ESO assistant network by sharing best practices and continuously learning from others and through company channels including Summit, LinkedIn and taking advantage of other personal development resources.
  • Have good professional interpersonal skills, representing the office including communications with different level of employees, internal and external customers and partners.
  • Act customer and employee focused, able to prioritize and work under minimal direction, and demonstrate resilience and high productivity in a fast-paced environment.

FAQs

What is the primary role of the Executive Assistant at Johnson & Johnson?

The primary role of the Executive Assistant is to provide comprehensive support to the Regional Commercial Strategy Lead (RSCL) and manage the organization’s office operations, which includes collaborating virtually across the EMEA region.

What are the key responsibilities of the Executive Assistant?

Key responsibilities include managing a complex calendar, organizing travel and meeting arrangements, handling logistics for internal and external meetings, improving team processes, and supporting the RSCL with prioritization and project completion.

What qualifications are required for the Executive Assistant position?

Candidates should possess excellent spoken and written English skills, strong collaboration and organizational skills, proficiency in Microsoft Office and virtual collaboration tools, excellent interpersonal abilities, and a proactive mindset.

Is this position expected to be remote or in-office?

The role is expected to be based in the current country of residence, with local hosting available at a J&J Innovative Medicine office, but we do not offer relocation for this position.

Are there opportunities for professional development within the Executive Assistant role?

Yes, there are opportunities for professional development, including sharing best practices with the ESO assistant network and utilizing various personal development resources.

How important is independence in this role?

Independence is crucial, as the Executive Assistant is expected to work under minimal supervision, make proactive decisions, and manage priorities effectively.

What tools and technologies should the Executive Assistant be familiar with?

The Executive Assistant should be proficient in Microsoft Office programs (Outlook, Word, Excel, PowerPoint) as well as virtual collaboration tools such as Zoom and Teams.

Does the role require interaction with senior leadership?

Yes, the Executive Assistant will frequently interact with senior leaders and support logistics for key leadership forums and meetings.

How does the role incorporate J&J’s Credo values?

The Executive Assistant is expected to be aware of and adhere to J&J Credo values, standard operating procedures (SOPs), policies, and guidelines in all aspects of their work.

What type of work environment should the Executive Assistant expect?

The Executive Assistant should be comfortable working in a fast-paced, virtual environment and be able to prioritize and manage multiple tasks effectively.

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Johnson & Johnson

Hospitals and Health Care

Science & Healthcare
Industry
10,001+
Employees

Mission & Purpose

Profound Change Requires Boldness. Johnson & Johnson is the largest and most diversified healthcare products company in the world. We’re producing life-changing breakthroughs every day, and have been for the last 130 years. The combination of new technologies and your expertise enables amazing things to happen. Those working in medical devices are 3-D printing artificial joints personalized for each patient, while researchers in pharmaceuticals use AI to discover lifesaving drugs. Imagine what the rest of our team of 134,000 people at 260 companies in more than 60 countries across the world is accomplishing. We redefine what it means to be a big company in today’s world.