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Executive Assistant

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Box

2mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Marketing
    People, HR & Administration
  • Redwood City

AI generated summary

  • You should thrive in dynamic environments, have strong communication skills, be a self-starter, manage calendars well, maintain confidentiality, and be passionate about culture and engagement.
  • You will manage executives' calendars, coordinate meetings and events, support team communication and recruitment, handle travel arrangements, and contribute to team culture and organization.

Requirements

  • Excitement to thrive in a dynamic environment, seeking to bring structure and clarity
  • Strong verbal and written communication and interpersonal skills
  • Professional comfort with Google Calendar, Coupa, Workday, and Concur
  • Confident self-starter that can take a task and run with it with limited supervision from executive
  • Able to anticipate problems and/or needs of your executive and proactively offer solutions and make recommendations
  • High attention to detail and creative problem solver able to think outside the box
  • Able to maintain high levels of confidentiality
  • Excellent calendar management skills, including the coordination of complex meetings and designing scalable operating cadences
  • Availability to perform job duties outside of normal business hours, when necessary
  • Comfortable adapting to a fast pace working environment
  • Genuine passion for culture, events, and organizational engagement
  • Incredible discretion/confidentiality

Responsibilities

  • Understanding of the priorities and objectives of your leader and their teams
  • Plan, coordinate, facilitate, and lead various meetings, functions, and events including retreats and team-building offsites
  • Act as gatekeeper, time-advocate, and liaison for Executives
  • Effectively handle multiple priorities for Executives’ time, applying strong decision-making skills in handling priority of requests, raising as necessary for resolution
  • Handle dynamic calendar and schedule
  • Lead team meetings, team calendars, and team Slack channels
  • Support cross-functional alignment within the Box organization
  • Act as a team point person handle team requests, problem-solve, and assist with keeping the team on-track and organized
  • Help create and maintain communication within the team and broader org
  • Help drive recruitment and hiring in partnership with executive
  • Be a culture-contributor oversee department culture initiatives, track, highlight, and celebrate important team cultural/career moments
  • Adapt to a fast-paced, constantly evolving environment
  • Manage travel arrangements and expenses, process expense reports and reimbursements, manage invoices, purchase orders, assist with All-Hands
  • Create, organize, and maintain team mailing lists, folders, and drives.

FAQs

Do we support remote work?

Yes, we support remote work in a hybrid format, with employees required to work from the office a minimum of 2 days per week.

What is the salary range for the Executive Assistant position?

The salary range for the Executive Assistant position is $95,000 to $118,500 USD.

What are the primary responsibilities of the Executive Assistant?

The Executive Assistant will manage complex schedules, coordinate meetings and events, handle travel arrangements, assist with team communication, and support various operational tasks for the Marketing Leadership team.

What qualifications are required for this role?

Strong verbal and written communication skills, experience with Google Calendar, Coupa, Workday, and Concur, attention to detail, problem-solving abilities, and a capacity to maintain confidentiality are essential qualifications for this role.

Is there a requirement for working outside of normal business hours?

Yes, candidates should be available to perform job duties outside of normal business hours when necessary.

How does Box value diversity and inclusion in the workplace?

Box is committed to creating a diverse and inclusive environment and encourages applicants from all backgrounds to apply, ensuring equal opportunity for employment.

Will the Executive Assistant have to manage recruitment tasks?

Yes, the Executive Assistant will help drive recruitment and hiring in partnership with the executive team.

What kind of environment does Box consider itself to be?

Box is described as an innovative, fast-paced, and growing organization that values collaboration and connectivity across teams.

What kind of culture initiatives will the Executive Assistant contribute to?

The Executive Assistant will oversee department culture initiatives and track and celebrate important team cultural and career moments.

Are there any specific tools or software the Executive Assistant is expected to use?

The successful candidate should have professional comfort with Google Calendar, Coupa, Workday, and Concur, among other tools.

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Box

Powering how the world works together

Technology
Industry
1001-5000
Employees
2005
Founded Year

Mission & Purpose

Box (NYSE:BOX) is the Cloud Content Management company that empowers enterprises to revolutionize how they work by securely connecting their people, information and applications. Founded in 2005, Box powers more than 87,000 businesses globally, including AstraZeneca, General Electric, P&G, and The GAP. Box is headquartered in Redwood City, CA, with offices across the United States, Europe and Asia.