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Executive Assistant

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HSBC

1mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • New York

AI generated summary

  • You must have 5+ years supporting executives, excellent skills in MS Office, strong communication and organizational abilities, quick learning, and effective prioritization to meet deadlines.
  • You will manage administrative tasks, coordinate meetings, handle emails, prepare presentations, assist with travel and expenses, organize documents, and support special projects while ensuring confidentiality.

Requirements

  • At least 5 years’ experience working with senior level executives in an administrative capacity
  • Excellent computer skills in Microsoft Word, Excel, Teams, and PowerPoint
  • Ability to pick up information and new skills quickly. Ability to pre-plan and look ahead to prepare for upcoming events or meetings
  • Excellent interpersonal/customer service skills, communication skills, and professional demeanor. Incumbent represents the executive in their absence
  • Extremely organized and detail-oriented with very good follow up skills; shows initiative, interest, and enthusiasm
  • Ability to juggle work and prioritize. Work quickly and efficiently. Meet strict deadlines

Responsibilities

  • Provide daily administrative support, for both broad scope and secretarial tasks. Ability to exercise confidentiality, tact, and diplomacy; have sufficient expertise to appropriately support their executive. Treating all constituents like clients, with a service-oriented attitude, is a must.
  • Arrange meetings or convey messages with confidence and competence. Incoming inquiries should be professionally screened, and accurate messages taken
  • Manage emails, keep information confidential, and relay important/urgent matters according to priority
  • Draft correspondence. Organize and oversee filing system for correspondence and important documents related to key topics
  • Coordinate and manage executive level calendars – set up meetings, detailed travel arrangements/itineraries, and out of office appointments with minimal direction
  • Demonstrate excellent meeting planning skills. Coordinate all aspects of on and off-site meetings including preparing materials. Make hotel and flight accommodations, transportation, meal arrangements, etc
  • Prepare PowerPoint presentations on ad hoc basis (quick turnaround often necessary). Presentations should be creative, thoroughly proofed, and delivered in a timely manner well before meetings
  • Prepare and assist with key documents, such as business plans, financial spreadsheets, reports etc. Assist with special projects as they arise
  • Support for overseas travel and to other US sites as required. Prepare, track, and process expense reports
  • Process invoices as they come in, making sure invoices reflect the amount of services provided. Provide general office management. Keep team supplied with office items
  • Run senior team meeting agendas, employee exchange meetings, and track all action items to completion. Perform other job-related duties as assigned

FAQs

What is the primary responsibility of the Executive Assistant at HSBC?

The primary responsibility of the Executive Assistant is to provide daily administrative support, which includes managing emails, arranging meetings, preparing presentations, and overseeing executive-level calendars.

What qualifications are needed to apply for the Executive Assistant position?

Applicants should have at least 5 years of experience working with senior-level executives in an administrative capacity, excellent computer skills in Microsoft Office Suite, and strong organizational and communication skills.

Is there a specific pay range for the Executive Assistant role?

Yes, HSBC targets a pay range between $81,000.00 and $121,400.00 for this position, depending on various factors such as experience and qualifications.

Will HSBC provide support for professional development?

Yes, as an HSBC employee, you will have access to tailored professional development opportunities to ensure you have the right skills for today and tomorrow.

What types of benefits does HSBC offer?

HSBC offers a competitive pay and benefits package, including a robust Wellness Hub, flexible benefits for health and well-being, and employee resource groups.

Are there opportunities for involvement in community engagement?

Yes, HSBC encourages employee engagement in communities through a volunteerism policy, matching gift programs, and sustainability initiatives.

Is there any immigration sponsorship for this position?

No, HSBC will not engage in immigration sponsorship for this position. Applicants must be legally authorized to work in the U.S.

What is the work environment like at HSBC?

HSBC promotes a welcoming, diverse, and inclusive work environment where employees are encouraged to succeed together and take responsibility for their roles.

What type of skills are important for an Executive Assistant to have?

Important skills include excellent organizational abilities, attention to detail, interpersonal and customer service skills, and the ability to juggle multiple tasks efficiently while meeting deadlines.

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HSBC

Finance
Industry
10,001+
Employees
1880
Founded Year

Mission & Purpose

Opening up a world of opportunity for our customers, investors, ourselves and the planet. We're a financial services organisation that serves more than 40 million customers, ranging from individual savers and investors to some of the world’s biggest companies and governments. Our network covers 63 countries and territories, and we’re here to use our unique expertise, capabilities, breadth and perspectives to open up a world of opportunity for our customers. HSBC is listed on the London, Hong Kong, New York, Paris and Bermuda stock exchanges.

Culture & Values

  • We value difference

    Seeking out different perspectives

  • We succeed together

    Collaborating across boundaries

  • We take responsibility

    Holding ourselves accountable and taking the long view

  • We get it done

    Moving at pace and making things happen