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Executive Assistant

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Dr. Martens PLC

23d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • London

AI generated summary

  • You must be proactive, an expert communicator, creative, detail-oriented, tech-savvy, assertive, and trustworthy when handling sensitive issues in a fast-paced environment.
  • You will manage the President's calendar, handle communications, coordinate projects and events, engage stakeholders, create travel itineraries, track expenses, and oversee admin support.

Requirements

  • You are proactive. You understand Dr. Martens is a fast-paced environment and we can depend on you to remember the finer details before someone asks.
  • You are an expert communicator, on the phone, in all written forms including email and face-to-face.
  • You are creative. You can be adaptable and flexible to suit the styles of the Executive or a member of their team. You continually review your duties and think of new ways to do you role more efficiently.
  • You work to a very high degree of accuracy and attention to detail. All tasks are completed to the best of your ability.
  • You are comfortable using an array of IT programmes and enjoy utilising the best of what Word, Excel and PowerPoint can offer for you to deliver.
  • In order to do this role you need to be assertive and comfortable to sometimes push back.
  • You have integrity and are trustworthy. This role involves dealing with sensitive and confidential issues!

Responsibilities

  • Provide first class co-ordination support to the EMEA President.
  • Complex, cross-time zone calendar management: Expertly manage complex calendar scheduling across multiple time zones whilst monitoring precise and proactive inbox management to ensure seamless communication and maximised productivity for the President.
  • Handle sensitive communications and documentation with the utmost discretion and professionalism.
  • Project coordination: drive accountability on key initiatives and commitments and conduct regular check-ins to track progression strategic priorities.
  • Events and culture carrier: organise, execute, and assist with team activities (on-sites/off-sites, monthly agenda’s, team social events) Plan and organise internal and external events and manage logistics in collaboration with internal partners and external vendors.
  • Prepare and organise agendas and materials and chasing up any resulting actions.
  • Stakeholder engagement: serve as the primary point of contact for internal and external stakeholders, efficiently managing inquiries.
  • Creating itineraries for business trips, including arranging flights, hotels, taxis, and visas.
  • Quarterly EMEA travel with the President and leadership team to ensure smooth running of the trip.
  • Expense management: oversee and track the Presidents expenses.
  • Internal relationship manager: act as key liaison and coordinate communication between the President and other members across the business.
  • Manage direct report of Admin Assistant to the EMEA leadership team.

FAQs

What is the role of an Executive Assistant at Dr. Martens?

The Executive Assistant provides first-class coordination support to the EMEA President, managing complex calendars, handling communications, coordinating projects, and organizing events.

What are the main responsibilities of the Executive Assistant?

Main responsibilities include managing the President’s calendar, handling sensitive communications, coordinating projects, organizing team events, preparing agendas, managing stakeholder inquiries, arranging travel itineraries, overseeing expenses, and acting as a liaison between the President and other team members.

Is prior experience required for this position?

While specific prior experience isn’t mentioned, strong organizational, communication, and IT skills are essential, as well as the ability to manage multiple tasks in a fast-paced environment.

What skills set successful candidates apart for this role?

Successful candidates are proactive, detail-oriented, expert communicators, adaptable, technologically savvy, assertive, and trustworthy when handling sensitive information.

What working arrangement is offered for this position?

The position offers a hybrid working arrangement, with three days in the office and flexibility for remote work.

What benefits are provided to employees in this role?

Employees enjoy benefits such as a free pair of Dr. Martens, a 65% discount on products, an award-winning share plan, private healthcare, a dedicated culture team, and two paid volunteer days each year.

Will the Executive Assistant need to travel for the job?

Yes, the Executive Assistant is expected to travel quarterly with the President and leadership team to ensure smooth running of the trips.

How does the company support diversity and inclusion?

Dr. Martens embraces a diverse workforce, encouraging individuals from various backgrounds to bring their true selves to work and grow their careers.

What qualities are important for handling sensitive communications in this role?

Integrity and trustworthiness are crucial qualities for managing sensitive communications and documentation with discretion and professionalism.

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Dr. Martens PLC

Retail & Consumer Goods
Industry
1001-5000
Employees
1945
Founded Year

Mission & Purpose

Dr. Martens is a renowned footwear and accessories brand known for its distinctive boots and shoes that blend style, durability, and comfort. Their products, which include iconic designs like the 1460 boot, are favoured for their quality craftsmanship and rebellious spirit. The company's mission is to empower individuals to express their unique style and individuality through their footwear. Dr. Martens is committed to innovation, maintaining high standards of durability, and fostering a culture of self-expression and creativity.