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Executive Assistant

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United Airlines

5d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Chicago

AI generated summary

  • You need a high school diploma and 5 years of relevant experience, problem-solving skills, Microsoft Office proficiency, flexibility, and the ability to travel 25%. Must be authorized to work in the U.S.
  • You will support executives by managing schedules, coordinating meetings and events, handling projects, preparing correspondence, and collaborating across departments with professionalism.

Requirements

  • High School Diploma or education equivalent
  • 5 years’ of current equivalent work experience
  • Ability to identify and solve complex problems
  • Exercise judgement to prioritize and make decisions
  • Developed breadth and/or depth of skills in more than one activity, process, or function
  • Performs work with limited guidance/direction
  • Continually seeks to identify and employ methods to improve existing processes to help streamline work and efficiency
  • Ability to work flexible hours
  • Proficiency with Microsoft Office suite products (Excel, Teams, Outlook, Word, PowerPoint)
  • Must be willing and able to travel at least 25% domestically and internationally as needed
  • Must be legally authorized to work in the United States for any employer without sponsorship
  • Successful completion of interview required to meet job qualification
  • Reliable, punctual attendance is an essential function of the position

Responsibilities

  • Support executive leadership by handling program schedules, coordinating key meetings, and handling sensitive communications, ensuring smooth execution of program-related tasks and achievements
  • Lead all aspects of and handle multiple projects from initiation to completion – coordinating teams, tracking deadlines and ensuring deliverables align with organizational goals
  • Preparing general correspondence, memoranda, expense reports, presentation preparation, etc
  • Coordinate division/companywide events
  • Schedule and maintain calendar of appointments, meetings, and travel itineraries
  • Complete projects as assigned and demonstrates ability to prioritize multiple tasks with minimal supervision
  • Collaborate with all departments within the company and represent the respective leadership team in a highly professional manner

FAQs

Do we support remote work?

Yes, we operate in a hybrid format, requiring 2-3 days in-office work.

What is the minimum education requirement for this position?

A High School Diploma or equivalent education is required.

How much work experience is needed to apply for this role?

A minimum of 5 years of current equivalent work experience is required.

What software proficiency is required for this position?

Proficiency with Microsoft Office suite products, including Excel, Teams, Outlook, Word, and PowerPoint, is required.

Is travel required for the job?

Yes, the position requires the ability to travel at least 25% domestically and internationally as needed.

What kind of tasks will the Executive Assistant be handling?

The Executive Assistant will handle program schedules, coordinate key meetings, manage sensitive communications, and lead various projects from initiation to completion.

Are there preferred qualifications for this role?

Yes, preferred qualifications include a Bachelor’s degree or related experience, as well as event and project management experience.

Is the position based in Chicago?

Yes, the position is based at the CSC-Willis Tower located in Chicago, IL.

What is the company policy on diversity and inclusion?

United Airlines values diverse experiences and perspectives and encourages everyone who meets the minimum qualifications to apply, regardless of whether they meet all preferred qualifications.

Will there be accommodations for individuals with disabilities?

Yes, United Airlines is committed to providing reasonable accommodations for individuals with disabilities during the job application or interview process.

United Airlines

Good Leads The Way.

Automotive
Industry
10,001+
Employees
1926
Founded Year

Mission & Purpose

This is the story of airline that leads the industry from ground to clouds. Our global cast of over 90,000+ hero characters are each on a journey to be a force for good for our customers, the planet and each other. Come be part of this story, we’re hiring 15,000 people in 2023.