Logo of Huzzle

Home

Matches

Explore

Manage

Executive Assistant

image

Edelman

16d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
  • New York
  • Quick Apply

AI generated summary

  • You need 3-5 years admin experience, strong communication and time management skills, attention to detail, adaptability, proficiency in Microsoft Office, and the ability to handle confidential information.
  • You will manage calendars, prepare documents, coordinate meetings, handle sensitive information, track expenses, and support executives with various tasks and projects.

Requirements

  • Three to five years of prior administrative experience
  • Be well organized with excellent written, verbal, and interpersonal communication skills
  • Possess strong time management skills
  • Have the ability to work efficiently, be solutions oriented, proactive, and anticipate needs
  • Excellent written and verbal communication skills
  • Proficiency in using office software and tools, including Microsoft Office Suite
  • High level of attention to detail and accuracy in work
  • Discretion and professionalism in handling confidential information
  • Adaptability and ability to work well under pressure
  • Problem-solving and decision-making abilities

Responsibilities

  • Maintain calendars, meetings, appointments, and travel arrangements, travel itinerary, and portfolio for executives
  • Prepare and edit documents, presentations, and reports, ensuring accuracy and professionalism
  • Coordinate in house and off-site meetings including conference room set up, beverages, food, and travel for visitors
  • Handle confidential and sensitive information with discretion and professionalism
  • Prioritize and manage incoming requests, including email communication, and redirect them as necessary
  • Collaborate with various departments to ensure effective communication and coordination of projects and initiatives
  • Track and manage expense reports and invoices
  • Handle time entry for executives
  • Attend staff meetings as needed
  • Perform ad hoc tasks and special projects as assigned by executives

FAQs

What is the primary role of the Executive Assistant at Edelman?

The Executive Assistant acts as a liaison for key senior personnel, managing multiple tasks, maintaining confidentiality, and facilitating smooth communication to enhance the efficiency and effectiveness of the executive team.

What are the main responsibilities of the Executive Assistant?

Responsibilities include maintaining calendars, preparing and editing documents, coordinating meetings, handling confidential information, managing incoming requests, collaborating with departments, tracking expense reports, and performing ad hoc tasks as assigned.

What qualifications are required for the Executive Assistant position?

A minimum of three to five years of prior administrative experience is required for this position.

What skills are preferred for candidates applying for the Executive Assistant role?

Preferred skills include excellent organizational abilities, strong written and verbal communication, time management, attention to detail, proficiency in office software, discretion in handling confidential information, adaptability, and problem-solving abilities.

What is the salary range for the Executive Assistant position?

The salary range for the Executive Assistant role is $59,000 - $92,000 a year.

How is an employee's pay position determined within the salary range?

An employee's pay position is based on factors such as relevant education, experience, qualifications, skills, geographic location, performance, and business needs.

Does Edelman support diversity, equity, and inclusion in its hiring process?

Yes, Edelman is committed to diversity, equity, and inclusion and encourages individuals from diverse backgrounds to apply.

Is confidentiality a key aspect of the Executive Assistant role?

Yes, handling confidential and sensitive information with discretion and professionalism is a critical responsibility of the Executive Assistant.

Are there opportunities for special projects in this role?

Yes, the Executive Assistant may perform ad hoc tasks and special projects as assigned by executives.

Does Edelman offer additional benefits aside from salary?

Yes, Edelman's compensation package may include annual bonuses, a Paid Time Off policy, and region-specific benefits.

Edelman

Marketing & Advertising
Industry
5001-10,000
Employees
1952
Founded Year

Mission & Purpose

Edelman is a global communications firm that partners with businesses and organizations to evolve, promote and protect their brands and reputations. Our 6,000 people in more than 60 offices deliver communications strategies that give our clients the confidence to lead, act with certainty and earn the lasting trust of their stakeholders. We develop powerful ideas and tell magnetic stories that move at the speed of news, make an immediate impact, transform culture and spark movements. Since our founding in 1952 by Dan Edelman, we have remained an independent, family-run company. We use our profits to strengthen our business, provide our employees with opportunities to grow, advance our industry, and serve as a responsible citizen of the world. Every day, we strive to live and work by a long-held set of core values: the pursuit of excellence, the freedom to be curious, the courage to do the right thing, and a commitment to improving society. Edelman is an equal opportunity employer of all protected classes, including veterans and individuals with disabilities.

Culture & Values

  • The Relentless Pursuit of Excellence

    Bringing the best of ourselves and partners to our clients.

  • The Freedom to be Constantly Curious

    Tenacious, flexible and thorough approach that drives creativity and growth for clients and ourselves.

  • The Courage to do the Right Thing

    Trusted and resilient partner, committed to building a diverse, equitable and inclusive workforce, that prioritizes the wellbeing of ourselves and our colleagues.

  • The Commitment to Positively Impact Society

    Performing our work with an environmental conscience, and a sense of tolerance, fairness and equality.