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Executive Assistant

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Cushman & Wakefield

2mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • London
  • Quick Apply

AI generated summary

  • You need strong initiative, interpersonal skills, EMEA experience, diary management, detail orientation, calmness under pressure, Microsoft Office proficiency, and discretion with sensitive information.
  • You will manage diaries, organize meetings, draft correspondence, handle travel and expenses, oversee events, guide PAs, and manage communication for the executive team.

Requirements

  • Strong initiative and a proactive approach to prioritisation
  • Hardworking, team player with a sense of urgency
  • Excellent interpersonal skills and an ability to manage complex stakeholder relationships
  • Experience managing senior leaders in EMEA
  • Ability to prioritise time in a demanding busy environment without direct supervision
  • Strong attention to detail
  • Ability to manage complex diaries
  • Confident and clear communication skills - both verbal and written
  • Experience in pulling together creative power point presentations which adhere to branding guidelines
  • Ability to keep calm under pressure
  • Advanced use of all Microsoft Office specifically OneNote, OneDrive, Word, Excel, PowerPoint and Outlook
  • Ability to maintain confidentiality and exercise discretion when handling sensitive information.

Responsibilities

  • Extensive diary and outlook management which includes planning and prioritising the teams’ time effectively
  • Working closely with the Head of EMEA & UK PDS on weekly priorities and actions
  • Drafting correspondence on behalf of the Head of, and working closely with the communications team on various projects
  • Managing, organising and attending weekly Central team meetings
  • Scheduling, preparing and distributing agendas, materials and minutes for monthly UK Exco meetings
  • Planning and managing events, sourcing venues, signing contracts, managing budgets, sourcing equipment, invite management, menu selection and managing dietary requirements
  • Processing expenses - submitting and approval
  • Booking of complex international travel including organising visas
  • Processing invoices/ Workday approvals
  • Providing guidance to a close-knit team of PA’s in the UK business where required to ensure seamless delivery of administrative support
  • Social media posting on behalf of the executive team
  • Screening telephone calls and inquiries and directing them as appropriate – monitor the Head of EMEA & UK&I inbox

FAQs

What are the main responsibilities of the Executive Assistant?

The Executive Assistant will be responsible for extensive diary management, supporting the UK&I PDS Senior Leadership team, drafting correspondence, managing meetings, planning events, processing expenses, booking travel, and providing guidance to other PAs, among other duties.

What experience is required for this Executive Assistant position?

Candidates should have experience managing senior leaders in EMEA, excellent interpersonal skills, strong attention to detail, and advanced knowledge of Microsoft Office tools, particularly PowerPoint.

Is there a requirement for producing presentations?

Yes, the role involves creating and formatting creative presentations, ensuring they adhere to branding guidelines, and collaborating with executives to gather relevant content.

What tools should the Executive Assistant be proficient in?

The Executive Assistant should be proficient in Microsoft Office tools such as OneNote, OneDrive, Word, Excel, PowerPoint, and Outlook, as well as design software for presentations.

Will the Executive Assistant be required to handle sensitive information?

Yes, the role requires maintaining confidentiality and exercising discretion when handling sensitive information.

What skills are essential for this position?

Essential skills include strong initiative, proactive prioritization, excellent communication both verbal and written, ability to manage complex diaries, strong attention to detail, and the ability to keep calm under pressure.

Is experience with social media relevant for this role?

Yes, the Executive Assistant will be involved in social media posting on behalf of the executive team.

What type of environment will the Executive Assistant be working in?

The Executive Assistant will be working in a fast-paced environment that requires managing multiple priorities and supporting several individuals.

Are there any specific qualities that the ideal candidate should possess?

The ideal candidate should be hardworking, a team player with a sense of urgency, and possess strong interpersonal skills to manage complex stakeholder relationships effectively.

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Cushman & Wakefield

At Cushman & Wakefield, we believe that ‘life is what we make it’. #WhatWeMakeIt

Real Estate
Industry
10,001+
Employees
1917
Founded Year

Mission & Purpose

Cushman & Wakefield is a global real estate services firm that offers a comprehensive range of services, including property, facilities, project management, leasing, capital markets, and valuation. The company aims to deliver exceptional value to clients by providing strategic advice and tailored solutions to maximise the potential of real estate assets. Cushman & Wakefield's goal is to drive sustainable growth and create innovative, client-centric strategies that address the evolving needs of the real estate market.