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Executive Assistant

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Trinity Life Sciences

9d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
  • London

AI generated summary

  • You should have 3+ years of admin experience, a bachelor's degree preferred, strong communication skills, and proficiency in Microsoft Office. Be organized, detail-oriented, and a team player.
  • You will manage calendars, coordinate meetings, assist with project oversight, organize events, facilitate travel arrangements, and support Leaders with various administrative tasks.

Requirements

  • Education: Bachelor’s degree preferred.
  • Work Experience:
  • 3+ years of Admin Assistant experience providing direct high-level support
  • Solid experience to identify, analyze, and solve problems with creative and successful solutions
  • Skilled and experienced in the art of organization and time management
  • Demonstrated success in being tuned in to leaders, peers, and others for relationships and strong teamwork purposes
  • Experience juggling multiple tasks and meeting deadlines
  • Knowledge, Skills, and Abilities:
  • Intellectual curiosity and desire to learn and apply business acumen in the life sciences or professional services industries
  • Excellent written and oral communication skills
  • Comfort interacting professionally and with ease, with varying levels of business professionals both within and outside the organization, as a positive representative of the leadership team
  • Proficient experience and comfort using Microsoft Office products, including Outlook, Word, PowerPoint, and Excel
  • Organized and detail oriented with a focus on accuracy and excellence
  • Solid judgement and discretion when it comes to sensitive/confidential information
  • Self-motivated, takes initiative and pride in contributing to a cohesive team and smooth office operation
  • Uses an inclusive approach to collaboration, and strives to reduce unconscious bias
  • Team player who is willing to assume additional responsibilities, as needed, outside the scope of day-to-day job function.

Responsibilities

  • Enable those you support to navigate their workloads and priorities with ease and punctuality
  • Provide strategic business partnership to each assigned Leader; needs will vary by leader, and may include:
  • Coordinate account planning discussions and subsequent follow-ups
  • Assist with team oversight or meetings with Direct/2nd Level Reports
  • Coordinate action items related to project and team productivity, training, project staffing
  • Coordinate onboarding schedules for the Leaders’ new direct reports
  • Participate in internal team meetings or events as an embedded member of each Leader’s team
  • Schedule and coordinate executive or client-facing meetings that the Leader will be driving. This includes calendaring to ensure attendance of key project members or clients, kicking off meeting phone/web access, anticipating changes, and managing/rescheduling priorities
  • Assist with both external and internal meetings - preparing meeting logistics, coordinating preparation and distribution of materials, recording notes and driving action items to ensure tasks are accomplished in a timely manner
  • Organize large workshops, meetings, or events - both independently or in collaboration with the Executive Assistants of other Leaders
  • Coordinate with our travel agency to book all aspects of business travel (both domestic and international), including but not limited to booking flights, hotels and local transportation, providing agendas and itineraries, and arranging passport/visa requirements if necessary
  • Welcome and escort visitors and clients throughout the office

FAQs

What are the primary responsibilities of the Executive Assistant at Trinity Life Sciences?

The Executive Assistant will provide strategic business partnership to Senior Leaders, manage scheduling and coordination of meetings, assist with team oversight, organize events, and coordinate travel arrangements.

What qualifications are required for this Executive Assistant position?

The ideal candidate should have a Bachelor’s degree preferred, 3+ years of Admin Assistant experience providing high-level support, and strong organizational and time management skills.

Is experience in the life sciences industry necessary for this role?

While experience in the life sciences industry is preferred, the company values intellectual curiosity and a desire to learn, which can be cultivated through on-the-job experience.

What skills are important for the Executive Assistant to possess?

Important skills include excellent written and oral communication, proficiency in Microsoft Office products, attention to detail, solid judgment regarding confidential information, and the ability to collaborate effectively with teams.

How does the role of the Executive Assistant support the Senior Leadership Team?

The Executive Assistant supports the Senior Leadership Team by managing their schedules, facilitating communication within teams, coordinating projects, and ensuring that their workload is organized and prioritized effectively.

What type of environment does Trinity Life Sciences promote?

Trinity Life Sciences promotes an award-winning culture and vision that emphasizes collaboration, diversity, equity, and inclusion within the workplace.

Are there opportunities for professional development in this role?

Yes, the role emphasizes intellectual curiosity and encourages candidates to develop their business acumen and skills while supporting the leadership team.

How does Trinity Life Sciences handle diversity and inclusion in hiring?

Trinity Life Sciences is committed to diversity, equity, and inclusion and is an Equal Opportunity Employer, ensuring that all employment decisions are based on business needs and individual qualifications without discrimination.

What types of meetings will the Executive Assistant help coordinate?

The Executive Assistant will coordinate both executive and client-facing meetings, assisting in logistics, preparation of materials, and following up on action items to ensure tasks are completed in a timely manner.

What kind of travel arrangements will the Executive Assistant manage?

The Executive Assistant will coordinate all aspects of business travel, including booking flights, hotels, local transportation, and managing itineraries for both domestic and international trips.

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Trinity Life Sciences

Every Decision Impacts a Life

Consulting
Industry
501-1000
Employees
1996
Founded Year

Mission & Purpose

Trinity Life Sciences is a trusted strategic partner, providing evidence-based solutions for the life sciences. With over 25 years of experience, we are committed to solving our clients’ most challenging problems through exceptional levels of service, powerful tools, and data-driven insights.Trinity’s range of products and services includes industry-leading benchmarking solutions, powered by TGaS. To learn more about how we are elevating life sciences and driving from evidence to action, visit trinitylifesciences.com.