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Executive Assistant (Boston HQ - Development Team)

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WinnCompanies

7d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Boston
  • Quick Apply

AI generated summary

  • You need a high school diploma, 3-5 years’ experience, Microsoft Office proficiency, strong communication skills, attention to detail, and the ability to thrive in a fast-paced team environment.
  • You will manage schedules, travel, invoices, and expenses, attend meetings, assist with hiring, create presentations, and support departmental initiatives and communication.

Requirements

  • High school diploma or GED equivalent.
  • 3-5 years of relevant work experience.
  • Proficiency in all Microsoft Office applications, particularly Outlook and PowerPoint.
  • Outstanding written and verbal communication skills.
  • Excellent stakeholder management skills.
  • Ability to juggle multiple priorities with superior attention to detail.
  • Ability to perform comfortably in a fast-paced, deadline-oriented work environment.
  • Ability to work collaboratively with all members of the greater Development team.

Responsibilities

  • Provide daily administrative support to the EVP of WinnDevelopment.
  • Manage all business travel arrangements for the EVP.
  • Process departmental invoices, vendor credentialing and EVP business expense reports.
  • Attend internal/external meetings and take detailed notes for departmental review.
  • Maintain daily Outlook calendars and email inboxes by coordinating meetings and appointments and returning email correspondence.
  • Assist Executive Assistants from other departments with coverage and other admin responsibilities.
  • Assist in organizing departmental initiatives, SOPs, and documentation within online library for streamlined communication and reference guides.
  • Professionally represent the department through proper communication with all clients, vendors, and company employees.
  • Create job requisitions in the Applicant Tracking System (Lever), assist in scheduling interviews for the department leaders, monitor EVP approvals during hiring process, and prepare new hire orientation checklist for proper onboarding.
  • Create comprehensive Microsoft PowerPoint presentations.
  • Perform additional special assignments as needed.

FAQs

What is the main responsibility of the Executive Assistant?

The main responsibility of the Executive Assistant is to provide top-tier administrative support to the Executive Vice President of WinnDevelopment, while enhancing the daily communications and operations of the department.

How many days a week is the Executive Assistant expected to work in the Boston headquarters?

The Executive Assistant is required to work 4 days in the Boston headquarters and 1 day remote each week.

What are some specific tasks the Executive Assistant will perform?

The Executive Assistant will manage travel arrangements, process invoices and expense reports, attend meetings to take notes, maintain calendars and email correspondence, assist with hiring processes, and create PowerPoint presentations, among other responsibilities.

What qualifications are required for the Executive Assistant position?

The position requires a high school diploma or GED equivalent, 3-5 years of relevant work experience, proficiency in Microsoft Office applications, and outstanding written and verbal communication skills.

Is there a preference for educational background for this role?

Yes, an Associate's and/or Bachelor's degree is preferred, along with administrative support experience in the Architecture/Engineering/Construction (A/E/C) industry.

What benefits does WinnDevelopment offer for this role?

Benefits include generous time off policies, 401(k) plan options, comprehensive medical, dental, and vision plan options, flexible spending accounts, tuition reimbursement, and various employee assistance programs.

Can the Executive Assistant expect opportunities for professional development?

Yes, WinnDevelopment offers continuous training and development opportunities to support career growth and professional development.

Does the role require strong communication skills?

Yes, outstanding written and verbal communication skills are essential for this role to effectively represent the department and interact with clients, vendors, and employees.

What is the work environment like at WinnDevelopment?

The work environment at WinnDevelopment is fast-paced and deadline-oriented, requiring the ability to juggle multiple priorities with strong attention to detail.

How many employees are part of the WinnCompanies team?

WinnCompanies has over 4,400 team members working together to create quality living communities across multiple states and territories.

WinnCompanies

Real Estate
Industry
1001-5000
Employees
1971
Founded Year

Mission & Purpose

At WinnCompanies, we turn housing into homes. As a leader in property development and management, we’re creating a challenging, fast-paced workplace where teamwork, innovation and mutual respect are both valued and rewarded. We believe the relationships we build with each other are just as important as the work we do. Explore your passion within one of our three business units – WinnDevelopment, WinnResidential and WinnMilitary. Operations, leasing, compliance, maintenance, marketing, IT, HR, accounting and finance. No matter your expertise, your work will impact people who are more than just residents to us. They’re individuals, families and heroes. Founded in 1971, we are committed to enhancing the lives of our communities. We fund college scholarships for residents; host community service events and volunteer activities and more.