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Executive Assistant - HR Legal

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Enterprise

Jan 17

Applications are closed

  • Job
    Full-time
    Senior Level
  • Legal
    People, HR & Administration
  • St. Louis

Requirements

  • Five (5+) years or more of administrative experience supporting one or more executive leaders; prior experience supporting attorneys is a plus
  • Type 60 or more wpm with accuracy
  • Intermediate proficiency using Microsoft Office support tools
  • Ability to organize, sort, alphabetize and number documents in a timely and organized manner
  • Ability to maintain confidential information and discretion
  • High School Diploma/GED
  • Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future

Responsibilities

  • Manage complex calendars for multiple attorneys; including, but not limited to scheduling business appointments and managing conflicting appointments
  • Coordinate and prepare for meetings and events, including agenda preparation, meeting minutes, and follow-up actions
  • Coordinate travel arrangements (domestic and international) for attorneys within the HR Legal Department, including flights, hotels, and other necessary items
  • Compile data to prepare reports, presentations, and briefing materials
  • Create, produce, distribute, and compare reports; perform basic to intermediate analysis of report summaries
  • Create, establish, and maintain confidential and secure department documents and filing system
  • Oversee administrative functions and ensure smooth operations within the HR Legal Department
  • Develop and manage certain administrative processes such as legal holds, subpoena administration, etc.
  • Prepare letters, presentations, statements, manuals, agendas and other business documents as needed
  • Coordinate basic accounting activities (expense reporting, invoice approval, purchase orders, etc.)
  • Screen and prioritize incoming calls, emails, meetings, and correspondence, directing them as appropriate
  • Complete ad hoc special projects as assigned
  • Potential to expand responsibilities to include more complex legal assistant functions and analyses
  • Seek to improve job performance through self-assessment, skill development, training and goal setting
  • Maintain a regular and reliable level of attendance and punctuality
  • Perform miscellaneous job-related duties as assigned

FAQs

What is the job title for this position?

The job title is Executive Assistant - Human Resources Legal Department.

Where is this position located?

This position is located at our Corporate Headquarters in Clayton, MO.

What are the main responsibilities of the Executive Assistant?

The Executive Assistant will manage complex calendars, coordinate travel arrangements, prepare meeting materials, handle confidential information, and oversee administrative functions within the HR Legal Department.

What qualifications are required for this position?

Candidates must have a minimum of five (5+) years of administrative experience supporting executive leaders, proficiency in Microsoft Office, the ability to maintain confidentiality, and a High School Diploma or GED.

Are candidates required to have experience supporting attorneys?

While prior experience supporting attorneys is a plus, it is not a mandatory requirement for this position.

What skills are necessary for success in this role?

Necessary skills include strong communication, customer service, attention to detail, ethics and values, execution, flexibility, and teamwork.

Is there any training or skill development encouraged for this position?

Yes, candidates are encouraged to seek improvements in job performance through self-assessment, skill development, training, and goal setting.

Is this position eligible for work authorization sponsorship?

No, candidates must be authorized to work in the United States and not require work authorization sponsorship for this position now or in the future.

What are the expected working hours for this role?

The job description does not specify working hours, but candidates are expected to maintain a regular and reliable level of attendance and punctuality.

What additional responsibilities may be included in this position?

The Executive Assistant may have the potential to expand responsibilities to include more complex legal assistant functions and analyses as needed.

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Enterprise

Travel & Leisure
Industry
10,001+
Employees
1957
Founded Year

Mission & Purpose

It all started with Jack Taylor and seven cars. Now, Enterprise, Alamo and National have teams of talented people in countries around the world. That means, no matter where you live, there’s probably a great opportunity with us right down the road.

Culture & Values

  • Our brands are the most valuable things we own

    Our reputation is everything, and every employee has a stake in protecting our brands and helping our business grow.

  • We work hard … and we reward hard work

    Running a successful business is hard work. When our team members commit to their responsibilities and future, they receive the accolades and rewards they deserve.

  • Customer service is our way of life

    Our goal is to exceed every customer’s expectations. And that starts with our people. One customer. One handshake. One delivered promise at a time.

  • Great things happen when we listen … to our customers and to each other

    We achieve our high level of service by taking the time to understand the needs of every customer and employee. And that leads us to new opportunities.

  • Personal honesty and integrity are the foundation of our success

    We treat every person who walks through our door with respect. Whether it’s a customer or an employee, our focus is on building loyal, long-term relationships by meeting their needs and earning their trust.

  • We strengthen our communities – one neighbourhood at a time

    The Enterprise business began in neighbourhoods. We owe our success to the people in the communities where we live and work. We’re committed to supporting them and growing – together.

  • Our company is a fun and friendly place where teamwork rules

    Decades after he stepped down from day-to-day management, Jack Taylor was still greeting employees with the question, "Are you having fun?" Because that’s how our teams grow – having a good time while working together toward a common goal.

  • Our doors are open

    Ours is an inclusive environment. From employees to customers to business partners, we embrace the differences that make us successful and unique.

Benefits

  • Sick Pay

  • Maternity & Paternity Leave

  • Life Insurance

  • Pension Plan

Article & News

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