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Executive Assistant I

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Dubai

AI generated summary

  • You must be fluent in English and Arabic, with French as a plus. Proficient in MS Office, hold a relevant degree, and have 2-4 years of similar experience.
  • You will manage correspondence, prioritize tasks, oversee operations, coordinate travel, participate in meetings, maintain documentation, and support senior executives with reports and databases.

Requirements

  • Fluency in English and Arabic.
  • Fluency in French is a plus.
  • Proficiency in MS Office.
  • Bachelor’s degree in a related field.
  • Two to four years of experience in a similar role.

Responsibilities

  • Manage and prioritize the manager's correspondence, including calls, emails, and postal communications, ensuring timely and efficient handling.
  • Oversee and prioritize the day-to-day operations of the manager's professional and personal affairs, providing high-quality support.
  • Balance conflicting priorities and ensure matters are handled expeditiously and proactively. Demonstrate a positive, can-do attitude, following through on tasks and projects to successful completion.
  • Identify, anticipate, and prepare information requirements for meetings, appointments, and presentations, ensuring all relevant details are organized and ready.
  • Maintain an organized filing system, ensuring accurate and accessible documentation.
  • Coordinate and manage travel arrangements (e.g., flights, hotels, rental cars) for the executive, ensuring all logistics are aligned with organizational policies and are well-organized.
  • Participate in meetings, take minutes, and follow up on action items in coordination with the manager.
  • Gather, analyze, and report information on assigned matters, generating reports and preparing presentations as needed while maintaining confidentiality.
  • Specific to Executive Assistant to the Country Manager: Manage the Store Validation Report (SVR) process, collecting commercial details, gathering feedback on sales projections, and facilitating approval from the SV and Investment Committees.
  • Specific to Executive Assistant to the Country Manager: Maintain and update the country’s real estate database, tracking mall maps, lease terms, competitors' expansions, and ensuring timely lease renewals.
  • Specific to Executive Assistant to the Managing Director: Organize and coordinate VIP/Principals’ visits, ensuring smooth execution of schedules.
  • Specific to Executive Assistant to the Managing Director: Supervise the Back Office (BO) support team, ensuring proper staffing and performance by setting clear objectives and evaluating against established standards.
  • Specific to Executive Assistant to the Managing Director: Manage reception areas by ensuring they are appropriately staffed and equipped.
  • Specific to Executive Assistant to the Managing Director: Drive a culture of exceptional customer service through on-the-job coaching/training for the support team and identifying further training needs in collaboration with talent development team.

FAQs

What is the primary responsibility of the Executive Assistant I?

The primary responsibility of the Executive Assistant I is to offer comprehensive assistance and support to the manager, including scheduling appointments, handling documents, and processing correspondence needs.

What qualifications are required for the Executive Assistant I position?

Candidates should have a Bachelor’s degree in a related field and two to four years of experience in a similar role.

Are there any specific language requirements for this position?

Yes, fluency in English and Arabic is required, while fluency in French is considered a plus.

What technical skills are necessary for the Executive Assistant I role?

Proficiency in MS Office is required for this position.

What are the core responsibilities related to the Country Manager and Managing Director specific to this role?

Responsibilities include managing the Store Validation Report process, maintaining the country's real estate database, organizing VIP visits, supervising the Back Office support team, and managing reception areas.

What are the expectations regarding communication in this role?

The Executive Assistant I is expected to communicate effectively by developing and delivering clear multi-mode communications, keeping others informed, and conveying information professionally.

How does Azadea Group approach diversity and equal employment opportunity?

Azadea Group is an Equal Employment Employer and provides consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other characteristic protected by relevant local laws.

What is the work schedule for the Executive Assistant I position?

The work schedule is full-time.

Where is the primary location for this position?

The primary location for the Executive Assistant I position is at Deira City Center in Dubai, United Arab Emirates.

Is prior experience in a retail company preferred for this role?

While specific industry experience is not mentioned, relevant experience in a similar role is required, which may be beneficial in a retail context.

We exist to provide our customers and people with an entertaining and exciting way of life.

Retail & Consumer Goods
Industry
10,001+
Employees
1978
Founded Year

Mission & Purpose

AZADEA Group is a premier lifestyle retail company that owns and operates more than 40+ leading international franchise concepts across the Middle East and Africa. With over 13,500 employees, dedicated offices in every market it operates, and world-class infrastructure, the company oversees over 700 stores. Since its inception in 1978, the Group has developed a substantial network of retail stores representing leading international brand names in fashion and accessories, food and beverage, home furnishings, sporting goods, multimedia, and beauty & cosmetics. AZADEA Group operates across 14 countries, including Algeria, Bahrain, Cyprus, Egypt, Ghana, Ivory Coast, Jordan, Kenya, Saudi Arabia, Kuwait, Lebanon, Oman, Qatar, and the United Arab Emirates.