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Executive Assistant I - AGGI

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lululemon

5d ago

  • Job
    Full-time
    Mid Level
  • Customer Relations
    People, HR & Administration
  • Vancouver

AI generated summary

  • You need 3+ years in executive support, flexibility for multiple executives, in-office presence, business acumen, confidentiality, fast-paced adaptability, and advanced MS Office skills.
  • You will manage calendars, coordinate travel, handle expenses, maintain confidentiality, support meetings, and assist with onboarding, while acting as a liaison and overseeing special projects.

Requirements

  • 3+ years’ experience or equivalent in an administrative and or executive support level capacity with increasing responsibilities.
  • Flexibility and ability to support more than one Executive Portfolio at a time, dependent on business shifts and needs.
  • Ability to be in office more than 3 days a week dependent on business needs.
  • Excellent business acumen and ability to exercise sound judgment and prioritization.
  • Able to observe and maintain the utmost confidentiality.
  • Ability to work in a fast paced environment.
  • Experience working with a publicly traded company.
  • Advanced level in Microsoft Outlook, Word, Excel, and PowerPoint.
  • Authorization to work in Canada is required for this role.

Responsibilities

  • Coordinates Executive’s calendar and contacts and, according to allowed authority, manages Executives email.
  • Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority.
  • Coordinates Executive’s calendar and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for IT resources and refreshments in support of efficient meeting facilitation.
  • Maintains confidential information for the business, team and leadership and ensures information is handled appropriately.
  • Coordinates multi-leg travel, often requiring continuous changes and rescheduling, in conjunction with team of Executive Assistants and according to most Senior Executive travel plan.
  • Owns Executive’s expense report submission, in policy compliance. Oversees the approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of Executive.
  • Acts as a communications liaison with Department as required.
  • Responds to inquiries or refers them to the appropriate partner.
  • Prepares briefing notes and minutes of meetings, as required.
  • Provides Executives with documentation needed for meetings and correspondence with the business.
  • Delegates and follows up on action items that fall within realm of responsibility.
  • Supports space planning needs for department growth.
  • Special Projects as assigned by Executive.
  • In partnership with P&C, owns and oversees onboarding of incoming Senior Executives and new members of their Leadership Team.

FAQs

What is the workplace arrangement for this role?

This role is classified as Hybrid, requiring work onsite at least 3 days per week, with the possibility of additional in-office days based on business needs.

What are the main responsibilities of an Executive Assistant I at lululemon?

The main responsibilities include coordinating the Executive's calendar, managing emails, organizing meetings, maintaining confidential information, coordinating travel, handling expense reports, and supporting onboarding for new senior executives.

What qualifications are required for this position?

A minimum of 3 years of experience in administrative or executive support roles with increasing responsibilities is preferred, along with proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

Are there opportunities for career development in this role?

Yes, lululemon offers extensive development course offerings, mentorship programs, and leadership series to support career growth.

What is the compensation range for this position?

The typical hiring range for this position is from $55,300 to $72,600 annually, depending on market location and candidate experience.

Are there benefits included with this position?

Yes, benefits include extended health and dental plans, mental health support, paid time off, a savings and retirement plan, employee discounts, fitness classes, and parental top-up.

Is authorization to work in Canada required for this role?

Yes, authorization to work in Canada is a requirement for this position.

How does lululemon prioritize inclusion and diversity in the workplace?

lululemon creates and supports an inclusive environment that values and celebrates differences among people.

What is expected in terms of flexibility in this position?

Candidates should be flexible and able to support more than one Executive Portfolio at a time, depending on business needs.

Is experience with publicly traded companies beneficial for this role?

Yes, experience working with publicly traded companies is considered a nice-to-have for this position.

Retail & Consumer Goods
Industry
10,001+
Employees

Mission & Purpose

lululemon athletica inc. (NASDAQ:LULU) is a healthy lifestyle inspired athletic apparel company for yoga, running, training, and most other sweaty pursuits, creating transformational products and experiences which enable people to live a life they love. Setting the bar in technical fabrics and functional designs, lululemon works with yogis and athletes in local communities for continuous research and product feedback. https://corporate.lululemon.com/careers