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Executive Assistant (m/f/d)

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BlackRock

15d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Berlin
    Remote

AI generated summary

  • You need extensive experience as an assistant, excellent communication skills, digital tool proficiency, attention to detail, fluency in English and German, strong time management, and project handling abilities.
  • You will manage communication, schedules, and administrative tasks for executives, assist in HR processes, facilitate team relationships, and ensure smooth project operations across time zones.

Requirements

  • Extensive experience as an Executive or Personal Assistant in a consulting firm, law firm, or professional services firm; or as an all-round problem solver in a challenging organizational environment;
  • Excellent communication skills and confidence to interact multiple stakeholders and senior management;
  • Familiar with digital working tools (devices and systems), Experimental mindset in learning new collaboration tools (i.e., Asana, JazzHR, Xentral);
  • Exemplary attention to detail and ability to work effectively in a fast-paced digital environment;
  • Experience in an international company environment;
  • Full professional English and German proficiency (writing and speaking). Proficiency in other languages is a plus;
  • Strong time management skills, highly organized, resilient and flexible;
  • The ability to complete complex tasks and projects quickly with little to no guidance, while having a strong attention to details;

Responsibilities

  • Work closely with the C-level management, while collaborating with individual project teams in different locations, such as Germany, UK, Spain, China, Singapore, Pakistan, India and Egypt;
  • Manage professional communication and correspondence with internal and external business partners and stakeholders;
  • Make sure all administrative tasks run smoothly, e.g. team calendars, video conferences, travel arrangements etc.;
  • Assist or lead in recruitment and HR process including job posting, candidates screening, interviewing, contracting, onboarding and offboarding;
  • Maintain an efficient flow of information between the executive team and their direct reports;
  • Be responsible for maximizing our executive team’s time and energy by managing complex calendars and scheduling requirements;
  • Play an active role in building a great community – by facilitating relationship building among our international teams;
  • Maintain internal and external communication in different countries in various time zones, support all kinds of business requirements on different projects;
  • Manage information for internal and external communication including meeting minutes, memos, emails, presentations, reports;
  • Preparation of contracts and coordination with the legal team;
  • Manage office files and archive of documents;
  • Personal assistance for the executives;
  • Expenses and Timesheets management;
  • Continuous quality assurance of all processes and procedures;

FAQs

What qualifications are required for the Executive Assistant position?

Candidates should have extensive experience as an Executive or Personal Assistant in a consulting firm, law firm, or professional services firm. Additionally, strong communication skills, proficiency in English and German, and experience in an international company environment are required.

What are the primary responsibilities of the Executive Assistant?

The Executive Assistant will manage communication with internal and external business partners, coordinate administrative tasks such as calendars and travel, assist in recruitment and HR processes, manage complex scheduling, and maintain communication across international teams.

Is fluency in other languages an advantage for this position?

Yes, proficiency in other languages is considered a plus alongside full professional proficiency in English and German.

How does the company support career growth?

The company offers the opportunity to innovate and bring new ideas to the table, work alongside top management and experienced professionals, and become part of diverse startup projects.

What types of digital tools will I be expected to use in this role?

Candidates should be familiar with digital working tools and have an experimental mindset toward learning collaboration tools such as Asana, JazzHR, and Xentral.

Will the Executive Assistant need to manage expenses and timesheets?

Yes, part of the responsibilities includes managing expenses and timesheets for the executives.

What is the work environment like at aassio group?

The work environment is fast-paced and digital, with a strong emphasis on communication and collaboration among international teams.

Is there an opportunity to provide personal assistance to executives?

Yes, the Executive Assistant will be responsible for providing personal assistance to the executives as part of their role.

What are the working hours like for this position?

The company offers flexible working hours with the option for home office arrangements.

What is the company culture like at aassio group?

The company fosters a collaborative culture, encouraging relationship building among international teams while providing room for innovative thinking and personal growth.

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BlackRock

Global investment manager. Technology provider. Helping more and more people experience financial well-being.

Finance
Industry
10,001+
Employees
1988
Founded Year

Mission & Purpose

BlackRock is a global asset manager and technology provider. Our purpose is to help more and more people experience financial well-being. We help millions of people invest to build savings that serve them throughout their lives. We make investing easier and more affordable. We advance sustainable investing because our conviction is it delivers better outcomes for investors. We contribute to a more resilient economy that benefits more people. Together with our clients, we’re contributing to a more equitable and resilient world – today and for generations to come. That’s why, we’re asking bigger questions – of ourselves, our industry, and the world at large. Questions that challenge convention and give rise to new thinking. Because the bigger questions we ask, the bigger actions we can take. Follow us for global insights shaping the economy, innovative thinking around the path to net zero and more information on culture and careers at BlackRock.

Benefits

  • Financial Well-being

    We help more and more people experience financial well-being – which applies as much to you as it does to our clients. At BlackRock, you’ll have access to our competitive retirement plan as well as financial coaching and educational resources to help you build a sound financial future.

  • Healthcare

    We provide a great selection of benefits and programs to help you manage health care costs, live a healthy lifestyle and find the right care, whenever you need it.

  • Physical well-being

    We know that physical well-being is an important component of maintaining your overall health – both now and in the future. Our comprehensive physical well-being benefits help you stay active, eat better and feel energized.

  • Life management

    We know managing life, work and everything in between can be difficult. So, whether you need a little R&R or time to tend to other matters, Flexible Time Off allows you to take time away from work, stress free, to focus on moments that are important to you.

  • Emotional well-being

    We understand emotional resilience is key to helping you thrive – in your life and at work. Whether you’re looking for ways to handle life’s many challenges, reduce your stress or boost your happiness by volunteering your time in service to others, our resources can help you navigate all kinds of situations.

  • Professional well-being

    Focus on your strengths and build the​ expertise you need to further your career. Our BlackRock Academies, structured training by​ program and employee networks, provide resources for​ meaningful networking, skill building and professional as​ well as personal growth.

  • Pay for Performance

    Our pay for performance approach means your total compensation reflects individual, business and company performance. For our full-time employees, total compensation includes a base salary plus an annual discretionary bonus.