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Executive Assistant & Project Coordinator - PX, International

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Sony Music Entertainment

27d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
  • London

AI generated summary

  • You must have executive assistant experience, be organized under pressure, handle confidentiality well, possess strong communication skills, and be tech-savvy with project coordination abilities.
  • You will assist in presentations, manage communications, coordinate meetings, track budgets, conduct research, handle logistics, provide admin support, and maintain team relationships and office organization.

Requirements

  • Previous experience operating as an executive assistant reporting to a senior-level executive, preferably gained in an environment where confidentiality is critical.
  • Extremely organized and detail oriented while working in a fast-paced environment, sometimes under pressure. Ability to move between different tasks and prioritize effectively.
  • Proven ability to handle confidential and sensitive information with a high level of professionalism and discretion.
  • Expert level written and verbal communication skills.
  • Strong technology skills, highly proficient in Microsoft Office Suite, including ability to work with both PC and Mac programs.
  • Experience using Canva, Adobe Suite or other creative products and project management tools a plus.
  • Must have the ability to think independently, be pro-active and take action without supervision, create and develop ideas that lead to positive change or improvements as well as the ability to solve a variety of problems.
  • Strong project coordination skills required.
  • Must be able to accept changes readily, both in job responsibilities as well as in the work environment.
  • Passionate and a keen interest in the People function is essential.
  • Highly collaborative with excellent interpersonal skills and the ability to interact effectively with colleagues at all levels and across functions.
  • Proactive, flexible and good decision-making ability.

Responsibilities

  • Assist in the development of presentations, emails and surveys for internal and external audiences using the Microsoft Office Suite & Canva.
  • Draft, review and send communications on behalf of PX SVP International as needed.
  • Organize, prepare, coordinate and run meetings including running the agendas, gathering information/documents, logistics, follow up on action items and summarize meeting notes and core insights and takeaways.
  • Track and report on PX International budget, working with relevant Finance partners and PX team colleagues to ensure timely and accurate information is always available.
  • Research and provide analysis and insights on PX initiatives and projects as needed.
  • Maintain, manage and coordinate updates on key PX projects and initiatives standing in for the SVP International as needed on status update meetings.
  • Coordinate logistics for programs and handle ad hoc projects as it relates to the PX International team.
  • Represent both the PX team and the SVP PX International in a professional and positive manner at all times.
  • Assist with the planning and execution of meetings and events on behalf of the department.
  • Provide administrative support including calendar management, arranging Teams/Zoom calls, booking travel, coordinating meetings/events and submitting expenses reports in a timely and accurate manner.
  • Organize and maintain the team’s distribution lists and PX shared drive.
  • Develop, manage and maintain the PX International team communications channels to share updates related to new hires, birthdays, key events and other cultural connection events and celebrations working with the PX Brand and Culture Associate Director.
  • Develop and maintain strong relationships with other senior executive assistants across the global business, and especially within PX.
  • Organize and maintain office area to represent and reflect a creative, energizing and calming environment.
  • Must be available evenings and occasional weekends when travel or emergency needs arise.
  • This role is required in-office a minimum of 3 days a week, principally the same days as the SVP PX International.

FAQs

What is the primary responsibility of the Executive Assistant & Project Coordinator - PX, International?

The primary responsibility is to oversee the day-to-day functions of the Senior Vice President of People Experience, International, handling a wide range of administrative, executive, and team support tasks, as well as coordinating key projects and initiatives.

What percentage of the role is focused on project coordination?

The role dedicates 70% of its focus to project coordination.

What skills are essential for this role?

Essential skills include strong organization, attention to detail, excellent written and verbal communication, proficiency in Microsoft Office Suite, and strong project coordination abilities.

Is prior experience required for this position?

Yes, previous experience as an executive assistant reporting to a senior-level executive is required, preferably in a confidential environment.

What tools or software are important for this role?

Important tools include the Microsoft Office Suite, Canva, and ideally, Adobe Suite or other creative products, along with project management tools.

How often does this role require in-office presence?

This role requires in-office presence a minimum of 3 days a week, usually on the same days as the SVP PX International.

Are evening and weekend hours part of the job requirements?

Yes, availability for evenings and occasional weekends may be necessary for travel or emergency needs.

What benefits does Sony Music Entertainment offer to employees in this role?

Benefits include private medical cover, a generous pension scheme, life assurance, income protection, numerous music industry perks, and time off over the winter break.

Is collaboration important in this role?

Yes, strong collaboration skills and the ability to interact effectively with colleagues at all levels are essential.

What type of projects will the Executive Assistant & Project Coordinator be involved in?

The role involves assisting with the coordination of key PX initiatives, research and analysis on projects, and logistical support for meetings and events.

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Sony Music Entertainment

We fuel the creative journey.

Entertainment & Media
Industry
5001-10,000
Employees
1929
Founded Year

Mission & Purpose

At Sony Music Entertainment, we fuel the creative journey. We’ve played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We’ve nurtured some of music’s most iconic artists and produced some of the most influential recordings of all time. Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we’re committed to artistic integrity, transparency, and entrepreneurship. Sony Music Entertainment is a member of the Sony family of global companies.