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Executive Assistant, Public Policy

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Amazon

15d ago

  • Job
    Full-time
    Senior Level
  • Government & Politics
    People, HR & Administration
  • New York

AI generated summary

  • You must have 5+ years as an exec assistant, calendar and travel coordination experience, Microsoft Office skills, ability to travel, process improvement expertise, and strong judgment in admin tasks.
  • You will manage calendars, conduct research, prepare briefing materials, reconcile expenses, book travel, and support policy engagement and events for the VP and Economic Development team.

Requirements

  • 5+ years of executive assistant experience
  • Experience with executive level calendar management
  • Experience with domestic or international travel coordination
  • Experience with Microsoft Office products and applications
  • An ability and desire to travel is required
  • Experience leading process improvements
  • Experience in a fast-paced, high-tech company
  • Experience designing processes to maximize efficiency
  • Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed

Responsibilities

  • This role will report directly to the Chief of Staff, Public Policy, and provide administrative and substantive policy support for the VP, including scheduling/calendar management, background research, preparing briefing materials, expense reconciliation, and booking travel as needed. The role also will support the growing WW Economic Development team on matters related to external policy engagement and internal/external-facing events, projects, and initiatives.

FAQs

What is the location for this Executive Assistant position?

This position is located in Arlington, VA.

Who will this role report to?

This role will report directly to the Chief of Staff, Public Policy, and provide support to the Vice President, WW Economic Development.

What are the primary responsibilities of this role?

The primary responsibilities include calendar management, background research, preparing briefing materials, expense reconciliation, and booking travel, as well as supporting external policy engagement and events.

What qualifications are required for this position?

The position requires 5+ years of executive assistant experience, experience with executive level calendar management, travel coordination, Microsoft Office proficiency, and the ability and desire to travel.

Are there any preferred qualifications for this role?

Yes, preferred qualifications include experience leading process improvements, working in a fast-paced, high-tech company, designing processes for efficiency, and handling administrative details independently.

What is the company culture like at Amazon?

Amazon embraces diversity and inclusion, offering various employee-led affinity groups, innovative benefits, and ongoing learning experiences to foster a culture of inclusion.

Is work-life balance valued in this position?

Yes, Amazon values work-life balance and offers a flexible schedule to help employees maintain a productive and healthy personal and professional life.

Is mentorship and career growth encouraged?

Yes, the team is dedicated to supporting new members and encourages knowledge sharing, mentorship, and project assignments that promote career growth.

What tools and applications are needed for this role?

Proficiency in Microsoft Office products and applications is required for this position.

Does this position require any travel?

Yes, the position requires an ability and desire to travel, both domestically and internationally.

What is Amazon's stance on equal opportunity employment?

Amazon is an equal opportunity employer and does not discriminate based on protected veteran status, disability, or other legally protected status.

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Amazon

Retail & Consumer Goods
Industry
10,001+
Employees
1994
Founded Year

Mission & Purpose

Amazon is guided by four principles: customer obsession rather than competitor focus, passion for invention, commitment to operational excellence, and long-term thinking. We are driven by the excitement of building technologies, inventing products, and providing services that change lives. We embrace new ways of doing things, make decisions quickly, and are not afraid to fail. We have the scope and capabilities of a large company, and the spirit and heart of a small one. Together, Amazonians research and develop new technologies from Amazon Web Services to Alexa on behalf of our customers: shoppers, sellers, content creators, and developers around the world. Our mission is to be Earth's most customer-centric company. Our actions, goals, projects, programs, and inventions begin and end with the customer top of mind. You'll also hear us say that at Amazon, it's always "Day 1."​ What do we mean? That our approach remains the same as it was on Amazon's very first day - to make smart, fast decisions, stay nimble, invent, and focus on delighting our customers.