Executive Assistant, Studios Human Resources

The Walt Disney Company

Nov 13

Applications are closed

Job
Full-time
Senior Level
Customer Relations
People, HR & Administration
Burbank

Requirements

Proven experience in supporting an executive office as a highly effective and integrated partner
Background in providing administrative support to executives (Disney experience is advantageous)
Exceptional interpersonal skills, with the capability to collaborate seamlessly with executives, staff, external associates at all levels, and within a larger departmental team
Competence in managing intricate office administrative tasks, necessitating independent judgment and initiative
Expertise in meeting deadlines, prioritizing tasks, and achieving quality outcomes
Ability to work with a high level of organization, including meticulous attention to detail, and strong follow-up capabilities
Ability to make informed decisions despite limited information and adapt quickly to changing circumstances
Maintain a positive and professional demeanor under pressure, while being resourceful and adaptable
Effective communicator, both verbally and in writing, including drafting email communications and preparing presentation materials
Work with a strong sense of purpose, competence, authority, and empathy; consistently apply critical thinking to understand and resolve issues
High proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
Flexibility with work schedule - some overtime may be necessary
Previous experience in Human Resources/Recruiting
Previous experience supporting multiple executives in a highly matrixed organization
A desire to learn new emerging technologies and systems
Bachelor’s degree or equivalent experience

Responsibilities

Provide exceptional administrative support to multiple Human Resources executives and team members, which includes answering phones, scheduling meetings and conference rooms, organizing files, arranging travel, processing expense reports, ordering supplies, handling invoices, and responding to inquiries
Take full part in the effective management of the office workflow, ensuring timely ownership of projects, conducting basic research for ad hoc projects, overseeing budgets, and facilitating staff communication alongside other critical HR projects and processes
Collaborate closely with executives to adeptly manage their calendars and time by proactively handling schedules, anticipating and resolving issues promptly, and identifying necessary materials/files for meetings
Analyze office administrative and procedural challenges, making recommendations and implementing resolutions proactively
Utilize relevant technologies to develop and maintain an efficient follow-up system, setting priorities, meeting deadlines, and ensuring assignments are completed with minimal direction
Maintain accurate and timely departmental lists, including emails, office phones, cell numbers, etc.
Uphold strict confidentiality standards regarding all matters and documents
Foster a positive environment for interactions within the office and the team
Perform miscellaneous duties and undertake projects as assigned when needed
Act as a creative and proactive problem solver within the HR Business Partner team, assisting clients with calendar requests, workflow management, and HR-related questions

FAQs

What is the internal title for the Executive Assistant position?

The internal title for this position is Secretary IV.

What are the main responsibilities of the Executive Assistant?

The main responsibilities include providing exceptional administrative support to multiple HR executives, managing calendars, arranging travel, overseeing budgets, conducting basic research, and maintaining confidentiality.

What qualifications are required for this position?

Candidates should have proven experience supporting an executive office, exceptional interpersonal skills, the ability to manage complex tasks, excellent organizational abilities, and high proficiency in Microsoft Office applications.

Is previous experience in Human Resources necessary?

Previous experience in Human Resources or Recruiting is preferred but not required.

What is the salary range for this position?

The hiring range for this position in Burbank, CA is $52,400.00 to $70,200.00 per year based on a 40-hour work week.

Are there opportunities for bonuses or incentives?

Yes, a bonus and/or long-term incentive units may be provided as part of the compensation package.

What type of work schedule is expected?

A flexible work schedule is required, with some overtime potentially necessary based on business needs.

Can this position accommodate remote work?

Yes, the role supports remote work in a hybrid format, although specific arrangements will depend on business needs.

What educational background is preferred for candidates?

A Bachelor’s degree or equivalent experience is preferred for this position.

Will the Executive Assistant be working with confidential information?

Yes, maintaining strict confidentiality standards regarding all matters and documents is a key responsibility of this role.

What skills are emphasized for effective communication in this role?

Effective verbal and written communication skills are emphasized, including the ability to draft emails and prepare presentation materials.

Is prior Disney experience advantageous?

Yes, prior experience providing administrative support to executives at Disney is advantageous for this position.

The Walt Disney Company

Entertainment & Media

Industry

10,001+

Employees

Mission & Purpose

From classic animated features and exhilarating theme park attractions to cutting edge sports coverage, and the hottest shows on television, The Walt Disney Company has been making magic since 1923, creating unforgettable stories that connect with audiences around the world. And we’re just getting started! The key to our success…. The Cast, Crew, Imagineers and Employees who honor Disney’s rich legacy by stretching the bounds of imagination to create the never-before-seen, bringing unparalleled entertainment experiences to people of all ages. Begin a career that delivers unparalleled creative content and experiences to audiences around the world and just imagine the stories you could be part of… What is #LifeAtDisney like? It’s a series of magical moments with cast members and employees developing and telling our stories in the most innovative ways. Whether it’s a day spent as a Disney VoluntEAR, or celebrating the release of a new interactive experience, retail product or movie, our days are filled with the knowledge that we are creating entertainment experiences the whole family can enjoy. Follow @DisneyCareers on Facebook, Twitter and Instagram for a peek behind-the-curtain, and discover how you could connect to a world of stories with Disney!