Logo of Huzzle

Home

Matches

Explore

Manage

Executive Assistant to Managing Director (m/f/d)

image

Digital Realty

2mo ago

  • Job
    Full-time
    Senior Level
  • Government & Politics
    People, HR & Administration

AI generated summary

  • You must have experience as an Executive Assistant, MS Office proficiency, strong organizational skills, fluency in German and English, and discretion in handling sensitive information.
  • You will manage the MD's calendar, communicate with stakeholders, organize meetings and events, arrange travel, and handle financial tasks like purchase orders and invoices.

Requirements

  • Proven experience as an Executive Assistant or in similar administrative roles, with a strong background in managing executive-level schedules and operations.
  • Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint), with the ability to quickly adapt to company-specific software.
  • Expertise in coordinating meetings, events, and travel, ensuring all logistical details are meticulously managed.
  • Exceptional communication and interpersonal skills, with the ability to work effectively with senior leadership, teams, and external stakeholders.
  • Highly organized, with excellent multitasking abilities and a knack for prioritizing competing demands.
  • A proactive and solutions-oriented approach, able to handle changing priorities and manage complex tasks with minimal supervision.
  • Fluency in both German and English to communicate seamlessly across the DACH region and internationally.
  • High level of discretion and professionalism when handling confidential information and sensitive matters.

Responsibilities

  • Provide high-level administrative support to the MD, managing a complex calendar, prioritizing tasks, and ensuring smooth daily operations.
  • Act as the primary point of contact for internal and external stakeholders, ensuring clear, professional communication and quick resolution of inquiries.
  • Manage the MD’s schedule, adjusting and rearranging meetings as necessary to maximize efficiency and meet evolving priorities.
  • Organize and facilitate meetings, events, and conferences, preparing detailed agendas, pre-meeting briefings, and taking comprehensive meeting minutes.
  • Handle all travel-related arrangements, including transport, accommodation, and travel expense reporting.
  • Manage financial administrative tasks, such as purchase orders and invoices, and track follow-up actions to ensure smooth operations.

FAQs

What is the primary role of the Executive Assistant to the Managing Director?

The primary role is to provide high-level administrative support to the Sub-Regional Managing Director, optimizing their day-to-day operations and ensuring organizational efficiency.

What qualifications are required for this position?

Candidates should have proven experience as an Executive Assistant or in similar administrative roles, advanced proficiency in MS Office Suite, exceptional communication skills, and fluency in both German and English.

How will I be interacting with stakeholders in this role?

You will act as the primary point of contact for internal and external stakeholders, ensuring clear, professional communication and quick resolution of inquiries.

What kind of tasks will I handle related to the MD’s schedule?

You will manage the MD’s complex calendar, prioritizing tasks, adjusting and rearranging meetings as necessary, and ensuring smooth daily operations.

Are there opportunities for personal development in this role?

Yes, the company offers personalized onboarding plans, education programs, and personal development options in a fast-growing environment.

What benefits does the company provide?

The company offers a range of social benefits, including flexible working hours, digital meal vouchers, bike leasing, pension plans, free drinks, fresh fruit, and team events.

What attributes are necessary for success in this position?

Successful candidates should be highly organized, proactive, solutions-oriented, with excellent multitasking abilities and a knack for prioritizing competing demands.

Will I have access to any onboarding programs?

Yes, there is a personalized onboarding plan that includes a buddy system to help new employees acclimate to the organization.

Is fluency in both German and English necessary for this position?

Yes, fluency in both languages is required to communicate seamlessly across the DACH region and internationally.

Can I expect to handle confidential information in this role?

Yes, you will need to maintain a high level of discretion and professionalism when handling confidential information and sensitive matters.

image

Digital Realty

Technology
Industry
1001-5000
Employees

Mission & Purpose

Digital Realty brings companies and data together by delivering the full spectrum of data center, colocation and interconnection solutions. PlatformDIGITAL®, the company's global data center platform, provides customers with a secure data "meeting place". Digital Realty enables its customers with the connected data communities that matter to them with a global data center footprint of 300+ facilities in 50+ metros across 27 countries on six continents.