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Executive Office Administrator and Scheduler

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SAIC

13d ago

  • Job
    Full-time
    Expert Level
  • Government & Politics
    People, HR & Administration
  • Arlington

AI generated summary

  • You need a high school diploma or equivalent, 10+ years in admin/scheduling, knowledge of DoD practices, Microsoft Office proficiency, and military base access; Pentagon experience is preferred.
  • You will manage the GC’s calendar, coordinate schedules, handle calls, escort visitors, maintain files, and ensure smooth office functions while performing additional duties as assigned.

Requirements

  • High school degree or experience accepted in lieu of a degree.
  • 10+ years of experience with progressively responsible administrative support or scheduling experience.
  • Knowledge of administrative and clerical functions, processes, practices and procedures.
  • Fluency with, and understanding of DoD, Joint Staff, and the Military Departments standards of practice.
  • Ability to manage classified, law enforcement, and sensitive information, including executive level correspondence.
  • Attention to detail and ability to multi-task while supporting administrative aspects of an office with multiple management levels.
  • The ability to leverage established relationships with other DoD components and agencies.
  • Proficiency with Microsoft Office Suite of Applications (Outlook, Word, Excel, and PowerPoint) and common office software applications.
  • Motivated, self-starter with the ability to accomplish tasks under pressure with limited supervision.
  • Ability to provide on-site support in the Pentagon, Monday through Friday.
  • Exceptionally organized, calm, works well under pressure and constantly changing schedules.
  • Previous experience working in the Pentagon.
  • Familiarity with knowledge management tools including SharePoint, Access databases, etc.
  • No travel anticipated.
  • Military Base access required (Pentagon)

Responsibilities

  • Work daily as the dedicated Executive Office Scheduler with primary responsibility for handling the GC’s calendar.
  • Work with immediate front office staff on ensuring scheduling actions are addressed in a timely and appropriate manner.
  • Coordinate with other offices to deconflict schedules, meetings, and appointments.
  • Answer phone calls; escort non-cleared personnel in the office; and maintain files.
  • Make copies; scan documents; produce files; serve as the primary scheduler for the GC; and maintain basic office functions.
  • Other responsibilities and duties, as assigned.

FAQs

Is this position remote or on-site?

This position is on-site in the Pentagon; remote work is not available.

What are the minimum clearance requirements for this job?

The minimum clearance required is TS/SCI, and candidates must be able to obtain this clearance.

What are the primary responsibilities of the Executive Office Administrator and Scheduler?

The primary responsibilities include handling the GC’s calendar, scheduling meetings and events, preparing briefing books, maintaining record systems, and providing professional service to customers.

What qualifications are needed for this role?

A high school degree or equivalent experience, along with 10+ years of progressively responsible administrative support or scheduling experience, is required.

What skills are preferred for candidates applying for this position?

Preferred skills include previous experience working in the Pentagon and familiarity with knowledge management tools such as SharePoint and Access databases.

What is the expected work schedule for this position?

The work schedule is full-time, Monday through Friday, during day hours, with a potential for late hours.

Are there any specific software skills required for this role?

Yes, proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and common office software applications is required.

Is travel required for this position?

No travel is anticipated for this position.

What personal attributes are important for success in this role?

Important attributes include being exceptionally organized, calm under pressure, and able to adapt to constantly changing schedules.

Are COVID-19 vaccinations required for this job?

SAIC does not require COVID-19 vaccinations or boosters, but customer site vaccination requirements must be followed when working at a customer site.

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SAIC

Advancing the power of technology and innovation to serve and protect our world.

Technology
Industry
10,001+
Employees
2013
Founded Year

Mission & Purpose

SAIC (Science Applications International Corporation) is a premier technology integrator based in the United States, providing a wide range of services in the realms of engineering, IT modernisation, and mission solutions. SAIC supports critical missions for various government and commercial customers, focusing on delivering innovative and efficient solutions. Their ultimate mission is to transform and secure the technological landscape for their clients, ensuring their operational success in an increasingly complex and interconnected world. The purpose of SAIC is to leverage cutting-edge technology and expert knowledge to solve complex challenges, enabling clients to achieve their objectives with confidence and efficiency.