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Executive Support Coordinator

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Customer Relations
    People, HR & Administration
  • Edinburgh

AI generated summary

  • You need experience as a Personal/Executive Assistant, strong MS Office skills, exceptional organization and communication abilities, meeting support experience, and ideally, charity or healthcare background.
  • You will provide high-quality executive support to the Director of Income Generation, assist a visually impaired leader, collaborate with the Executive Support team, and travel to CHAS sites as needed.

Requirements

  • Experience in a similar role, such as Personal Assistant, Executive Assistant or Administrator
  • The ability to operate flexibly and professionally in a fast-paced environment
  • Comprehensive Executive Support and Administration experience, including strong MS Office skills
  • Exceptional organisation skills with highly effective planning and prioritisation skills including skill in prioritising your own and others’ time and workload in order to manage the extensive demands associated with daily diary commitments.
  • Great attention to detail and exemplary organisational, creative problem solving and decision-making skills.
  • With excellent communication skills, you will be a team player with a positive, welcoming and can-do attitude.
  • Experience of providing meeting support.
  • Previous experience in the charity or healthcare sectors would be an advantage, as would experience of working with volunteers.

Responsibilities

  • Provide high quality executive, administrative and corporate support to the Director of Income Generation and Engagement.
  • Support a Director who is visually impaired and provide bespoke support, including navigating systems that are otherwise inaccessible.
  • Join a high performing Executive Support team, providing executive support to the Senior Leadership Team.
  • Travel to other CHAS sites as required.

FAQs

What is the job title for this position?

The job title is Executive Support Coordinator.

Where is the location of the job?

The role is hybrid, based at the Head Office in Edinburgh, with some home working and consideration for other CHAS sites as a base location.

What is the salary range for this position?

The salary for this role is CHAS Enabling Care Level D: £29,325 - £34,425 per annum (pro rata).

What is the contract type and working hours?

This is a permanent, full-time position with 35 hours per week.

Who will the Executive Support Coordinator be supporting?

The Executive Support Coordinator will provide support to the Director of Income Generation and Engagement.

What specific skills and experience are required for this role?

Candidates should have experience in a similar role, strong MS Office skills, exceptional organization and planning abilities, great attention to detail, and excellent communication skills.

Is experience in the charity or healthcare sectors beneficial for this role?

Yes, previous experience in the charity or healthcare sectors would be an advantage, as would experience of working with volunteers.

What benefits does CHAS offer to its employees?

Benefits include flexible working arrangements, development opportunities, professional growth, and comprehensive benefits such as generous annual leave, pension, incremental salary progression, and health and wellbeing support.

How can I apply for this position?

To apply, you will be asked to answer a couple of questions and upload your CV or complete the full application form provided in the job listing.

Is a Disclosure Scotland PVG Check required for this role?

Yes, this post is subject to a Disclosure Scotland PVG Check or Basic Disclosure check depending on the base location.

What is the provisional interview date for this position?

The provisional interview date is 20 May 2025.

Science & Healthcare
Industry
10,001+
Employees
2004
Founded Year

Mission & Purpose

NHS Lothian provides healthcare services across the Lothian region of Scotland, including Edinburgh, East Lothian, Midlothian, and West Lothian. Their mission is to deliver high-quality, patient-centered care and improve health outcomes for the local population. Their purpose is to ensure effective, integrated healthcare services, promote well-being, and address the diverse health needs of their communities through comprehensive and compassionate care.