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General Administrator - Blood Sciences

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Dorset County Hospital NHS Foundation Trust

9d ago

  • Job
    Full-time
    Mid & Senior Level

AI generated summary

  • You should provide timely admin support, manage records, oversee meetings, handle procurement, monitor appraisals, assist with travel, track expenditure, and maintain professional displays.
  • You will provide administrative support, manage appointments, oversee records, handle procurement, track expenditure, assist with travel, and maintain communication within the Blood Sciences team.

Requirements

  • - Support to the Senior Administrator when required with inputting annual leave, sickness records, TOIL and overtime claims in a timely manner onto Healthroster.
  • - Ability to step into the role of Senior Administrator during periods of absence from substantive postholder.
  • - To provide accurate and timely administrative and secretarial support to the Clinical Lead Blood Sciences with regard to clinic preparation, booking of appointments and cashing-up.
  • - To provide general administrative support to the Senior BMS Team Blood Sciences.
  • - To provide administrative and secretarial support to and oversee the production of the agenda, minutes and matters arising for the Blood Sciences Team Briefs and the Blood Sciences BCI meetings.
  • - To provide administrative support with regard to procurement contracts under the directive of the Head of Department Blood Sciences and Service Manager.
  • - To provide administrative support regarding monitoring and updating SOPs.
  • - To provide administrative support to the Head of Blood Sciences with regard to the checking and accuracy of invoices received.
  • - To monitor and oversee progress with regard to all appraisals within the Department of Blood Science, ensuring compliance.
  • - To provide administrative support and guidance with regard to overseeing travel arrangements, accommodation bookings and reimbursement matters for members of staff within Blood Sciences.
  • - To work closely with the Senior Administrator Blood Sciences and ensure that the Departmental telephone is answered at all times and support the system in place to enable all queries to be actioned and calls redirected as appropriate.
  • - To manage all post into and out of the Pathology Department and act as the first point of contact in the event of a query.
  • - To provide administrative support for ordering of consumables within the Department of Blood Sciences.
  • - Track financial expenditure and advise the HOD accordingly if there are matters of concerns.
  • - Responsibility for ensuring all Blood Sciences whiteboards and noticeboards are up to date and professional in appearance.

Responsibilities

  • Support to the Senior Administrator when required with inputting annual leave, sickness records, TOIL and overtime claims in a timely manner onto Healthroster.
  • Ability to step into the role of Senior Administrator during periods of absence from substantive postholder.
  • To provide accurate and timely administrative and secretarial support to the Clinical Lead Blood Sciences with regard to clinic preparation, booking of appointments and cashing-up.
  • To provide general administrative support to the Senior BMS Team Blood Sciences.
  • To provide administrative and secretarial support to and oversee the production of the agenda, minutes and matters arising for the Blood Sciences Team Briefs and the Blood Sciences BCI meetings.
  • To provide administrative support with regard to procurement contracts under the directive of the Head of Department Blood Sciences and Service Manager.
  • To provide administrative support regarding monitoring and updating SOPs.
  • To provide administrative support to the Head of Blood Sciences with regard to the checking and accuracy of invoices received.
  • To monitor and oversee progress with regard to all appraisals within the Department of Blood Science, ensuring compliance.
  • To provide administrative support and guidance with regard to overseeing travel arrangements, accommodation bookings and reimbursement matters for members of staff within Blood Sciences.
  • To work closely with the Senior Administrator Blood Sciences and ensure that the Departmental telephone is answered at all times and support the system in place to enable all queries to be actioned and calls redirected as appropriate.
  • To manage all post into and out of the Pathology Department and act as the first point of contact in the event of a query.
  • To provide administrative support for ordering of consumables within the Department of Blood Sciences.
  • Track financial expenditure and advise the HOD accordingly if there are matters of concerns.
  • Responsibility for ensuring all Blood Sciences whiteboards and noticeboards are up to date and professional in appearance.

FAQs

What are the main responsibilities of the General Administrator - Blood Sciences?

The main responsibilities include providing administrative and secretarial support to the Clinical Lead Blood Sciences, inputting leave and sickness records, overseeing meeting agendas and minutes, managing procurement contracts, and handling travel arrangements for staff.

Is prior experience in a healthcare environment required for this role?

While prior experience in a healthcare environment is beneficial, it is not specified as a strict requirement. However, familiarity with administrative processes may be advantageous.

How does the General Administrator support the Senior Administrator?

The General Administrator supports the Senior Administrator by assisting with the timely inputting of annual leave, sickness records, TOIL, and overtime claims onto Healthroster, and stepping into their role during periods of absence.

What type of meetings will the General Administrator be involved in?

The General Administrator will oversee the production of agendas, minutes, and matters arising for the Blood Sciences Team Briefs and the Blood Sciences BCI meetings.

Will the General Administrator have a role in financial matters?

Yes, the General Administrator will track financial expenditure, advise the Head of Department on concerns, and ensure the accuracy of received invoices.

How important is communication in this role?

Communication is very important. The General Administrator acts as the first point of contact for the Pathology Department, managing queries and directing calls appropriately.

What is involved in the ordering of consumables within Blood Sciences?

The General Administrator is responsible for ordering consumables and ensuring proper tracking of financial expenditure related to these orders.

Are there any specific software or systems that the General Administrator needs to use?

The General Administrator will need to use Healthroster for leave and sickness records and may also need to become familiar with other administrative systems used within the department.

Does the role require tracking appraisals for staff?

Yes, the General Administrator is responsible for monitoring and overseeing progress regarding all appraisals within the Department of Blood Sciences, ensuring compliance.

What is the expected appearance and maintenance of departmental noticeboards?

The General Administrator is responsible for ensuring that all Blood Sciences whiteboards and noticeboards are up to date and maintain a professional appearance.

Dorset County Hospital NHS Foundation Trust

Providing outstanding care for people in ways which matter to them. #TeamDCH

Science & Healthcare
Industry
1001-5000
Employees
1991
Founded Year

Mission & Purpose

Dorset County Hospital NHS Foundation Trust offers a broad spectrum of healthcare services including emergency care, elective surgery, and specialized treatments. Their mission is to provide outstanding, patient-centered care to enhance the health and well-being of their community. They are committed to delivering high-quality, safe, and effective care in a supportive and compassionate environment.