Graduate Medical Education (GME) Administrator

Boston Children's Hospital

Mar 27

Applications are closed

Job
Full-time
Entry Level
Healthcare
Boston

Requirements

Associate’s Degree
2 years of hospital administrative work experience
Familiarity with the annual hospital and Graduate Medical Education recruitment and education cycle including training program(s)/hospital and regulatory requirements.
Proficiency with medical education computer applications such as NRMP, ERAS and New Innovations.
Fluency with Microsoft Office applications is required.
Ability to work independently to anticipate program needs based on a yearly cycle.
Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
Ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
Excellent organizational and planning skills with strong attention to details.
Ability to understand, interpret and apply applicable regulatory requirements and hospital policies to ensure programmatic compliance with graduate medical education program training requirements.

Responsibilities

Collaborating with training program leadership team to coordinate and provide administrative support, including evaluating, standardizing, and improving office procedures, for all aspects of the GME training program for the department/division. Creating, updating, maintaining, and distributing educational materials and curriculum.
Coordinating the candidate selection process. Coordinating and scheduling interviews and follow-up. Acting as a resource for candidates, assisting as needed with travel arrangements.
Coordinating all aspects of onboarding. Ensuring the timely input of documents related to licensing, visas, credentialing, and moonlighting in accordance with regulatory requirements.
Participating in the design of content for annual orientation programs, including determining speaker topics, selecting and inviting speakers. Scheduling speakers, physical and virtual venues, trainings, and other new hire requirements, including IDs, computer access, and training.
Collecting and maintaining required records and data for residents, fellows, faculty, and alumni. Maintaining and ensuring efficient utilization of GME databases, including duty hours, evaluations, and personnel records in accordance with department/GME requirements. Interpreting and applying ACGME (Accreditation Council for Graduate Medical Education), other national accrediting agency/regulatory requirements, and hospital policies to ensure compliance.
Designing content, coordinating, preparing, and distributing materials for educational curriculum, conferences, didactic sessions, M&M (Morbidity & Mortality) conferences, virtual and special events throughout the year. Coordinating evaluation and attendance tracking for events.
Acting as a resource to trainees and as a liaison for the trainees/training program. Providing administrative support to trainees as directed by the program director. Informing trainees of policies, procedures, and schedules. Working to diffuse conflicts by accommodating reasonable requests; escalating issues to manager as needed.
Providing administrative support to the department as directed.

Boston Children's Hospital

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Mission & Purpose

Boston Children's Hospital is a 404-bed comprehensive center for pediatric health care. As one of the largest pediatric medical centers in the United States, Boston Children's offers a complete range of health care services for children from birth through 21 years of age. (Our services can begin interventions at 15 weeks gestation and in some situations we also treat adults.) We have approximately 25,000 inpatient admissions each year and our 200+ specialized clinical programs schedule 557,000 visits annually. Last year, the hospital performed more than 26,500 surgical procedures and 214,000 radiological examinations. Our team of physicians and nurses has been recognized by a number of independent organizations for overall excellence, and we're proud to share some notable examples with you here.