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HR Business Partner and HR Administrator

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Seattle
  • Quick Apply

AI generated summary

  • You need a high school diploma, 2+ years HR support experience, HRIS data entry skills (Workday preferred), strong MS Office skills, detail orientation, and excellent communication abilities.
  • You will manage HR support, onboarding, recruitment inquiries, data accuracy in HRIS, training, compliance, and assist with payroll and invoicing while maintaining confidentiality and professionalism.

Requirements

  • High school diploma (bachelor's degree preferred) or equivalent and relevant work experience. Human Resources certification preferred.
  • Generally, 2+ years’ experience providing HR operational support within a large company Human Resource Department. Including establishing and maintaining Human Resources files (in compliance with various state and federal laws).
  • Generally, 2+ years’ experience in data entry into an HRIS System (Workday preferred).
  • Experience working with Microsoft Office products, including Word, and Excel.
  • Flexible and able to work in a fast paced rapidly changing environment.
  • Must have excellent time management, organizational and project management skills.
  • Solid verbal and written communication and leadership skills.
  • Requires a high level of attention to detail and accurate data entry.
  • A self-starter with initiative and curiosity to learn and grow professionally.

Responsibilities

  • Provide expert human resource support and guidance and manage project coordination for the Human Resources Department. The position is also responsible for assisting with HR training, onboarding, intranet, recruiting administrative duties including positing positions, invoices coding, and other HR projects needed.
  • Run one in-person new hire orientation on Monday and a second virtual new hire orientation on Tuesday, weekly.
  • Main point of contact for stores and restaurants in relation to recruiting related questions and requests for assistance.
  • Responsible for reviewing and approving job requisitions from the stores and restaurants in Workday on a daily basis.
  • Reviews and approves background checks for store and restaurant candidates.
  • Runs training and support for the Tommy Bahama mentorship program.
  • In partnership with Director of Talent Acquisition, review job sponsorship and advertising requests from stores and restaurants.
  • Efficiently manage and handle employee changes in the HRIS system, including entering new hires, changes to employee status, processing terminated employees.
  • Conduct ongoing training for new managers and employees (e.g., Workday, how to’s for new managers, etc. Serve as primary point of contact to field personnel.
  • Set-up and maintain employee personnel records, ensuring the employee personnel file/record matches what is in the HRIS system.
  • Trouble shoot and ensure accuracy of employee data.
  • Coordinate the production of final paychecks with various retail/restaurant locations and as needed.
  • File HR Paperwork in a timely manner.
  • Understand the I-9 process. Be familiar with the I-9 “Handbook for Employers” to research & respond to questions.
  • Understand and know the policies as described in Tommy Bahama Employee Handbook to ensure accurate guidance provided to employees.
  • Maintain absolute confidentiality over payroll and other personnel issues. Demonstrated professionalism in interactions internally and externally.
  • Process invoices ensuring they are correctly coded, ensuring they are received by Accounts Payable in a timely manner.
  • Provide back-up support for HR Business Partner and Corporate Facilities team member.
  • Conduct exit interviews.
  • Supports HR Benefits and Recruiting with coding and processing invoices.
  • Assists with compliance posters.
  • Updates the HR intranet site.
  • Perform special projects and other duties as assigned.

FAQs

What are the primary responsibilities of the HR Business Partner and HR Administrator?

The primary responsibilities include providing HR support and guidance, managing project coordination, assisting with HR training and onboarding, handling recruiting administrative duties, reviewing job requisitions, and maintaining employee records, among others.

What qualifications are required for this position?

A high school diploma is required (a bachelor's degree is preferred), along with 2+ years of HR operational support experience and data entry experience into an HRIS System (preferably Workday). Human Resources certification is also preferred.

What benefits does Tommy Bahama offer to full-time employees?

Full-time employees are offered Health, Dental, Vision insurance, a 401K with a generous matching program, generous paid time off, potential annual bonus opportunities, and a 50% discount at restaurants and retail locations.

How frequently does the new hire orientation occur?

The new hire orientation is conducted weekly, with one in-person session on Monday and one virtual session on Tuesday.

Is there an opportunity for career advancement in this role?

Yes, there are career advancement opportunities as Tommy Bahama is growing.

What tools or software will I need to be familiar with for this position?

Candidates should be familiar with Microsoft Office products, including Word and Excel, as well as HRIS systems, particularly Workday.

How does the company ensure confidentiality regarding personnel issues?

The HR Business Partner and HR Administrator must maintain absolute confidentiality over payroll and other personnel issues and demonstrate professionalism in all interactions.

What is the pay range for this job?

The pay range for this role is between $24.26 to $32.00 per hour, depending on the individual's experience, knowledge, skillset, work location, and available budget.

How can I apply for this position or get more information about benefits?

You can view the detailed list of benefits or apply directly on Tommy Bahama's career site by visiting the provided URL: https://www.tommybahama.com/content/dam/tommy/Career%20pages/Tommy_Bahama_Benefits_Final_WA.pdf.

What is the company’s stance on equal opportunity employment?

Tommy Bahama is an equal opportunity employer and does not discriminate against qualified applicants based on various characteristics, including race, gender, age, and disability, among others.

Does Tommy Bahama participate in E-Verify?

Yes, Tommy Bahama participates in E-Verify and provides details in both English and Spanish.

Fashion & Arts
Industry
1001-5000
Employees
1993
Founded Year

Mission & Purpose

Nearly 25 years ago, our founders started a brand based on the refined, unhurried attitude of coastal life. To our guests, Tommy Bahama soon became synonymous with laid-back style and the concept of living the Island Life. What started as a causal, upscale menswear collection quickly evolved into a unique luxury lifestyle brand. The Tommy Bahama offering has grown to include both men’s and women’s apparel, home and beach goods, and a thriving restaurant and bar business. Everything that bears the Tommy Bahama name is created with an unwavering eye towards quality. More than ever, our focus is on taking our guests someplace great — through exceptional service, upscale products, and delicious food and drinks. Maintaining our unique point of view requires a diverse team that includes apparel designers, e-commerce and technology experts, manufacturing and operations, and, of course, retail and hospitality professionals. We would love to have you share your talents with us! Tommy Bahama is part of Tommy Bahama Group, Inc., a wholly owned subsidiary of Oxford Industries, Inc. (NYSE:OXM). Established in August 1992, with corporate headquarters in Seattle, Tommy Bahama is an island-inspired lifestyle brand that defines relaxed, sophisticated style in men’s and women’s sportswear, swimwear, accessories, footwear and a complete home furnishings collection. The company owns and operates over 160 Tommy Bahama stores worldwide, with 16 of those locations offering a Tommy Bahama restaurant & bar.