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HR Generalist

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UBIQUITY

2mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Leawood
  • Quick Apply

AI generated summary

  • You need a bachelor’s degree, 2+ years HR experience, multi-state payroll skills, HRIS knowledge (Paylocity preferred), strong communication, analytical skills, and be able to travel 10%.
  • You will manage applicant screenings, onboarding, payroll inquiries, benefits administration, compliance reporting, and HRIS updates while supporting employee engagement and training initiatives.

Requirements

  • Bachelor's degree in Human Resources, Business Administration, or related field required.
  • At least two years of human resource generalist experience preferred.
  • Multi-state payroll experience preferred.
  • Familiarity with HRIS platform; experience with Paylocity modules (HR & Payroll and Time and Labor) preferred.
  • SHRM-CP a plus.
  • Familiarity with human resource policies and procedures.
  • Ability to function well in a high-paced environment.
  • Excellent verbal and written communication skills.
  • Proven planning and organizational skills, attention to detail, and ability to prioritize and manage multiple tasks.
  • Exceptional interpersonal, negotiation, and conflict resolution skills.
  • Effective time management skills with a demonstrated ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Proficient with Microsoft Office Suite or related software.
  • Prior experience and proven proficiency using HRIS system for payroll, benefits, and talent management systems.
  • Strong understanding of payroll processing with experience in high-volume payroll processing.
  • Understanding of multi-state employment law and other government compliance regulations that impact HR processes, including payroll.
  • In a typical workday, the employee will be required to:
  • Sit: Continuously
  • Stand: Occasionally
  • Walk: Never
  • Keyboarding: Continuously
  • Fine manipulation: Occasionally
  • Lift: Will require capability to lift up to 15 pounds.
  • Carry: Will require capability to carry up to 15 pounds.
  • Travel: Ability to travel approximately 10% of the time.

Responsibilities

  • Serve as the point of contact for applicant screening process, including background checks and employee eligibility verifications, for applicants and outside agencies conducting the screenings to track and communicate results in a timely manner and address concerns accordingly. This may include managing applicant pre-adverse and adverse action letters.
  • Implement and manage onboarding processes, new hire orientation, and employee recognition programs.
  • Complete Form I-9, verify I-9 documentation, maintain I-9 files, and validate E-Verify during onboarding process and reverification.
  • Ensure new employees are equipped with necessary resources/tools on start day.
  • Request email account and business cards for new employees as well as any changes for current employees.
  • Serve as the primary point of contact for employees regarding payroll and benefit questions.
  • Assist with benefits administration, open enrollment and benefits education.
  • Ensure the accuracy of benefit enrollments in the HRIS.
  • Review and reconcile all monthly insurance invoices.
  • Maintain compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
  • Support the processing of statutory compliance reporting (EEO-1, ACA) and timely year-end reporting (W-2, W-2c, 1095's, etc.).
  • Serve as liaison with auditors and manage payroll tax audits, and all other workers' compensation audits.
  • Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
  • Manage, review, and validate employee time off and leave requests, timesheet entries, and supervisor approvals.
  • Ensure garnishments are set up in accordance with the order and submission and completion of documentation.
  • Responsible for preparing and processing bi-weekly, offboarding, and ad hoc payrolls across multiple states and entities in compliance with federal, state, and local regulations governing payroll.
  • Prepare payroll reports.
  • Enter, maintain, update, and process information in the HRIS system to ensure accuracy and compliance; information may include compensation rates, time worked, deductions and withholding, address changes, direct deposit changes, and other information.
  • Support HRIS implementation processes with other systems.
  • Work with HRIS vendor to apply for state tax withholdings and cancellations.
  • Handle employment-related inquiries from applicants, employees, and supervisors, referring to complex and/or sensitive matters to the appropriate staff.
  • Complete employment verification requests.
  • Review, track, and document compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
  • Perform routine tasks and support required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; training and development; employee engagement initiatives and tracking; recruiting and interviewing; and company event and activities.
  • Perform other duties as assigned.

FAQs

What is the job title for this position?

The job title for this position is HR Generalist.

Where is the HR Generalist position located?

This position requires on-site attendance two days per week at one of the preferred office locations: Southlake, TX, or Leawood, KS.

What are the employment classification details for this role?

The employment classification for this role is Exempt: Regular, Full-Time.

Does the HR Generalist role have any supervisory responsibilities?

No, the HR Generalist position does not have any supervisory responsibilities.

What are some of the key duties of the HR Generalist?

Key duties include serving as the point of contact for applicant screening, managing onboarding processes, assisting with benefits administration, processing payroll, and ensuring compliance with employment laws.

What educational background is required for the HR Generalist position?

A Bachelor's degree in Human Resources, Business Administration, or a related field is required.

How many years of experience is preferred for this role?

At least two years of human resource generalist experience is preferred.

Is experience with multi-state payroll preferred or required?

Multi-state payroll experience is preferred but not required.

What specific HRIS platform experience is preferred for applicants?

Familiarity with HRIS platforms and experience with Paylocity modules (HR & Payroll and Time and Labor) is preferred.

What skills are required for the HR Generalist position?

Required skills include familiarity with HR policies, excellent communication skills, strong analytical and problem-solving capabilities, and proficiency with Microsoft Office Suite.

What physical requirements are associated with the HR Generalist position?

The role requires sitting continuously, standing occasionally, and the capability to lift and carry up to 15 pounds, among other requirements.

What benefits does Ubiquity offer to employees?

Ubiquity offers a Medical and Dental Plan, Vision Plan, PTO, 401(K) with company match, and a collegial environment of talented professionals.

What is Ubiquity’s mission?

Ubiquity's mission focuses on providing customer choice and spurring competition to empower communities for the future by delivering connectivity and sustainability solutions.

Is Ubiquity an equal opportunity employer?

Yes, Ubiquity is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.

What topics would I be expected to handle inquiries about as an HR Generalist?

You would handle inquiries regarding payroll, benefits, time off, leave requests, and other employment-related matters.

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UBIQUITY

Partnership. Innovation. Community.

Consulting
Industry
10,001+
Employees
2012
Founded Year

Mission & Purpose

Recognized as the #1 CX provider for disruptors and innovators across financial services, healthcare, and e-commerce, Ubiquity was founded on the belief that our clients and their customers deserve better. Headquartered in New York City with delivery locations in Europe, Asia, and the Americas, Ubiquity provides multilingual, end-to-end solutions for customer experience management, back-office operations, and business transformation.