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HR Services Specialist, Leaves

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Endeavor Health

2mo ago

  • Job
    Full-time
    Junior Level
  • Customer Relations
    People, HR & Administration
  • Warrenville
  • Quick Apply

AI generated summary

  • You need a Bachelor's in HR or related field, 2 years in HR and leave management, fluency in Spanish, and knowledge of leave laws. SHRM cert and software proficiency preferred.
  • You will manage leave administration, communicate with employees about leave entitlements, ensure compliance, advise on leave laws, and maintain employee records while preserving confidentiality.

Requirements

  • Education: Bachelor's degree in Human Resources or a related field; Associates degree with at least three years of relevant human resource administration and/or high-volume contact center experience also acceptable.
  • Certification:
  • SHRM Certified or Senior Certified Professional (SHRM-CP/SCP) or HRCI Professional or Senior Professional in HR (PHR/SPHR), preferred
  • Completion of a specialized FMLA and/or leave certification or training, preferred
  • Experience:
  • 2 years of general professional human resource administration experience.
  • 2 years of experience managing leaves.
  • Ability to speak and write fluently in a second language, particularly Spanish.
  • Prior experience working with Workday HCM, ServiceNow Case and Knowledge Management.
  • Unique or Preferred Skills:
  • Knowledge of the leave requirements and other legal protections afforded by the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA), Uniformed Services Employment and Reemployment Rights Act (USERRA), Victims' Economic Security and Safety Act (VESSA), and other state and local leave laws, and system short-term and long-term disability plans.
  • Excellent verbal and written communication skills.
  • Excellent time management skills with the proven ability to meet deadlines.
  • Excellent interpersonal, conflict resolution, and de-escalation skills.
  • Excellent organizational skills and attention to detail.
  • Proficient in Microsoft Office Suite or similar software.

Responsibilities

  • Maintains accurate and up-to-date electronic and paper human resource files, records, and documentation to ensure compliance and effective, efficient, and accurate administration of employees spanning the health system.
  • Communicates with employees regarding their needs for leave and/or requests for accommodation. Ensures that employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave.
  • Handles leave administration process from the employee's initial notice of the need for leave through the post-leave return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use.
  • Maintains reasonable communication with employees on leave to facilitate smooth and timely return to work; relays communication between employees and their managers during leave within reason.
  • Advises managers and employees on the interaction of leave laws with paid time off, workers compensation, and short-term and long-term disability benefits.
  • Collaborates with Employee Health to oversee the return-to-work clearance process for employees returning from extended FMLA, workers compensation, and/or other leave(s).
  • Administers other company time-off programs as assigned in accordance with internal policy and applicable laws.
  • Preserves confidentiality of employee medical documentation and files.
  • Refers complex matters to appropriate centers of expertise and/or HR management.
  • Contributes to and continuously improves knowledge in the HR knowledgebase to ensure consistent and accurate information is available to employees and HR service representatives.
  • Maintains knowledge and understanding of laws and regulations related to employment law and area(s) of specialization.

FAQs

What is the job title for this position?

The job title is HR Services Specialist, Leaves.

What are the primary responsibilities of the HR Services Specialist, Leaves?

The primary responsibilities include counseling employees and managers on leaves of absence, managing the entire leave lifecycle, maintaining accurate records, communicating with employees about their leave needs, advising on leave laws, and administrating other company time-off programs.

What is the hourly pay range for this position?

The hourly pay range for this position is $23.24 - $34.86, which is determined by the candidate's expertise and years of experience, among other factors.

Where is the job located?

The job is located in Warrenville, IL.

What are the work hours for this job?

The work hours are Monday to Friday, from 8:00 am to 4:30 pm.

Is travel required for this position?

Yes, some travel to other locations may be required for meetings.

What educational qualifications are required for this role?

A Bachelor's degree in Human Resources or a related field is required, or an Associate's degree with at least three years of relevant HR administration or high-volume contact center experience is also acceptable.

What certifications are preferred for candidates?

Preferred certifications include SHRM Certified or Senior Certified Professional (SHRM-CP/SCP) or HRCI Professional or Senior Professional in HR (PHR/SPHR), as well as completion of specialized FMLA and/or leave certification or training.

How many years of experience in HR administration are required for this position?

A minimum of 2 years of general professional HR administration experience and 2 years of experience managing leaves are required.

Is bilingual proficiency preferred, and if so, in which language?

Yes, the ability to speak and write fluently in a second language, particularly Spanish, is preferred.

What are the benefits offered for full-time positions?

Benefits for full-time positions include career pathways for professional growth, various medical and dental options, tuition reimbursement, free parking, wellness program savings, health savings account options, retirement options with company match, paid time off, holiday pay, and community involvement opportunities.

What values does Endeavor Health promote within the organization?

Endeavor Health promotes diversity, equity, and inclusion; compassion, respect, and empathy; and believes that strength resides in differences and connecting for community-connected healthcare for all.

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Endeavor Health

Your best health is our endeavor.

Science & Healthcare
Industry
10,001+
Employees

Mission & Purpose

NorthShore University HealthSystem, Swedish Hospital, Northwest Community Healthcare and Edward-Elmhurst Health are now united under one name: Endeavor Health. Together, we’re driven by our mission to help everyone in our communities be their best and our commitment to setting a new standard for healthcare by delivering a truly personal patient experience combined with convenient access to pioneering, world-class care. We are proud to be Illinois’ third-largest health system with more than 27,000 team members, nine award-winning hospitals and more than 300 clinic locations based in the communities we call home.