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Human Resources Administrative Assistant/Analyst

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The Hartford

Jan 16

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Hartford
  • Quick Apply

AI generated summary

  • You need strong communication, experience in corporate admin support, MS Office proficiency, Tableau experience, project management skills, and the ability to handle customer requests efficiently.
  • You will manage calendars, coordinate meetings and travel, monitor reports, support HR processes, maintain team documents, and communicate with stakeholders while handling ad hoc projects.

Requirements

  • Demonstrated professional maturity, organizational understanding and communication skills (written and oral) that will work effectively with all areas and levels of The Hartford
  • Confident and comfortable working with all levels of the organization, including members of the Senior Leadership Team
  • Experience with administrative support in corporate environment strongly desired
  • High proficiency in all MS Office applications, including, but not limited to: Word, PowerPoint (animation, graphics), Excel (v-lookups, pivot tables), Share Point (managing files/docs on a team site), Outlook, MS Teams and OneNote.
  • Tableau experience highly desirable
  • Strong organizational and process excellence skills, especially in project, share point and calendar management.
  • Excellent customer service skills and ability to handle simple customer requests and/or direct them to the most appropriate resource to receive accurate information and timely resolution
  • Proven experience working in a fast-paced environment and handling multiple team members needs
  • Initiative management – handling coordination efforts and facilitating outcomes end to end
  • Performing basic data analytics from spreadsheets (pivot tables, v-lookups and basic analysis)
  • Creating executive level Power Points (aesthetics, animation, graphics) from basic outlines and guidance
  • Meeting planning – all aspects including technology associated with large meetings and events such as audio/visual and teleconferencing equipment
  • Must understand or be able to develop an understanding of the complex matrix of different levels of required confidentiality and how they differ from person to person and role to role
  • Bachelor’s degree preferred or equivalent experience

Responsibilities

  • Maintain and schedule calendar appointments
  • Assist in monitoring of reports (budget, staff allocation, etc.)
  • Communication on behalf of leader to all levels of staff
  • Coordinate visitor itineraries and arrangements
  • Act as proxy for assigned leaders for company systems (Workday, expense reporting, Cliqbook, Coupa, EY Online, etc.)
  • Coordinate meeting / huddle set up needs for the team (room reservation, technology, meeting materials)
  • Coordinate office supply ordering and equipment requests
  • Arrange travel and expense report submission
  • Partner across the various HR areas (Centers of Excellence & Human Resources Business Partners) as well as with executive admin staff for the ELT and/or business leaders for data gathering, understanding of timelines and coordination of deliverables; share best practices among peers
  • Provide program support and coordination for key HR processes (i.e., reward and recognition, succession and talent review planning, workforce planning, reduction in force, employee survey, team effectiveness workshops, executive onboarding)
  • Act as “air traffic controller” to manage executive’s time appropriately to balance meetings and deliverables against priorities.
  • Work with general oversight on small scale projects; for broader scale projects, contribute project documentation and support (such as initial research, data compilation, tracking project plans, etc); set up mechanisms to monitor and report on progress
  • Produce monthly, quarterly or adhoc reports as needed (Workday, Tableau)
  • Prepare information using the appropriate format for various executive presentations and leadership meetings
  • Act as administrator of team Share Point site, organizing and maintaining team documents
  • Communicate to key stakeholders, leveraging most efficient and effective technologies
  • Viewed as proficient in problem solving, organization, verbal and written communications
  • Complete other ad hoc duties or special projects as requested, including event planning, office moves, etc

FAQs

What are the primary responsibilities of the Human Resources Administrative Assistant/Analyst?

The primary responsibilities include maintaining and scheduling calendar appointments, assisting in monitoring reports, communicating on behalf of the leader, coordinating meetings and travel arrangements, providing program support for HR processes, producing reports, and managing the team SharePoint site.

What qualifications are required for this position?

Candidates should demonstrate professional maturity and strong communication skills. Experience in administrative support in a corporate environment is desired, along with high proficiency in MS Office applications, organizational skills, and the ability to handle data analytics and meeting planning.

What does the hybrid work arrangement entail?

The hybrid work arrangement requires employees to work in the Hartford, CT office three days a week, specifically from Tuesday through Thursday.

Is Tableau experience necessary for this role?

While Tableau experience is highly desirable, it is not strictly required for the position.

What is the annualized base pay range for this role?

The annualized base pay range for this role is $72,160 - $108,240, based on analysis of similar positions in the external market and may vary based on performance and proficiency.

Are there any additional rewards included in the compensation package?

Yes, in addition to the base pay, there may be short-term or annual bonuses, long-term incentives, and on-the-spot recognition as part of The Hartford’s total compensation package.

What type of environment should candidates expect in this role?

Candidates should expect a fast-paced environment where they will need to handle multiple team members' needs effectively.

Is a bachelor’s degree required for this position?

A bachelor’s degree is preferred, but equivalent experience may also be considered.

What kind of communication skills are needed for this role?

Candidates should possess excellent written and oral communication skills to effectively work with all areas and levels of the organization.

Will the selected candidate need to manage confidentiality?

Yes, the candidate must understand and be able to maintain various levels of confidentiality required in the role.

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The Hartford

Underwriting human achievement for over two hundred years.

Finance
Industry
10,001+
Employees
1810
Founded Year

Mission & Purpose

Human achievement is at the heart of what we do. We put our belief into action by not only ensuring individuals and businesses are well protected, but by going even further – making an impact in ways that go beyond an insurance policy.

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