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Human Resources Specialist

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University of Texas at Austin

Feb 6

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
  • Austin
  • Quick Apply

AI generated summary

  • You need a bachelor's degree, 3 years of admin experience, strong Microsoft Office skills, excellent communication, and familiarity with UT Austin policies and systems.
  • You will manage HR activities, review Workday transactions, facilitate appointments, implement training, provide customer service, and support the HR team with various administrative tasks.

Requirements

  • Bachelor's degree and three years of experience performing administrative functions. Proven ability to exercise independent judgment; ability to exercise discretion, tact and diplomacy, ability to respond effectively within assigned deadlines; and excellent analytical and technical skills. Advanced proficiency in Microsoft Office software, such as Outlook, Word, Excel, PowerPoint. Ability to work efficiently and flexibly in a fast-paced environment with minimal guidance. Excellent verbal and written communication skills with proven ability to effectively communicate with all levels of management and respond to staff tactfully, clearly and concisely. Outstanding organizational and time-management skills. Strong ability to manage and create lists for tracking and reporting HR related actions. Professional demeanor with tact and respect at all times. Ability to address individuals and information with a high degree of sensitivity and confidentiality in various situations. Experience at UT Austin and familiarity with policies, procedures, and University systems.

Responsibilities

  • Coordinate and execute day-to-day HR-related activities and communications, including employee, affiliate, and other non-employee processes, ensuring successful objective delivery by tracking progress and communicating issues/risks.
  • Review and initially approve Workday transactions related to changes in people- and pay-related information.
  • Serve as the Workday Supervisor (Workday Role) for individuals requiring a UT Appointment to access various DMS systems, ensuring UT-related trainings are up to date.
  • Collaborate with enterprise teams such as Walk-In clinical team, HR, and IT to achieve appropriate clearance.
  • Complete HR hires and appointments processes.
  • Implement training and education programs for team members impacted by HR process improvements.
  • Provide excellent customer service to departments, faculty, candidates, and applicants to maintain strong relationships with departments and community members.
  • Provide administrative and project support to the Human Resource team.
  • Other related duties as assigned.

FAQs

What is the job title for the position being offered?

The job title is Human Resources Specialist.

Where is the location of the job?

The job is located in Austin, TX.

What are the weekly scheduled hours for this position?

The weekly scheduled hours for this position are 40 hours.

What is the expected start date for this position?

The earliest start date for this position is February 7, 2025.

What are the primary responsibilities of the Human Resources Specialist?

The primary responsibilities include coordinating daily HR activities, reviewing Workday transactions, serving as a Workday Supervisor, collaborating with various teams for clearances, implementing training programs, and providing customer service.

What educational qualifications are required for this position?

A Bachelor's degree and three years of experience performing administrative functions are required.

Are there any preferred qualifications for candidates applying for this role?

Preferred qualifications include experience in healthcare or academic medicine, at least one year in HR functions, and knowledge of onboarding requirements for clinical providers.

What is the salary range for this position?

The salary range for this position is $54,000 and above, depending on qualifications.

What working conditions can applicants expect?

Applicants can expect standard office conditions and may have repetitive use of a keyboard at a workstation.

What materials are required for the application?

Required materials include a resume/CV, three work references with contact information, and a letter of interest.

Is there a background check requirement for this position?

Yes, a criminal history background check will be required for finalist(s) under consideration for this position.

What is the employment eligibility verification process?

If hired, candidates will need to complete the federal Employment Eligibility Verification I-9 form and present acceptable documents to prove their identity and authorization to work in the United States.

Is this position part of a retirement plan?

Yes, the retirement plan for this position is the Teacher Retirement System of Texas (TRS), subject to certain conditions.

Does the University of Texas at Austin have an equal opportunity policy?

Yes, the University of Texas at Austin is committed to a policy of equal opportunity and does not discriminate on the basis of various factors including race, color, national origin, age, and gender status.

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University of Texas at Austin

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Mission & Purpose

The University of Texas at Austin is one of the largest public universities in the United States. Founded in 1883, the University has grown from a single building, eight teachers, two departments and 221 students to a 350-acre main campus with 21,000 faculty and staff, 16 colleges and schools and more than 50,000 students.