Logo of Huzzle

Home

Matches

Explore

Manage

Information Governance Officer

image

South Western Ambulance Service NHS Foundation Trust

2mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Government & Politics
    Healthcare
  • Exeter

AI generated summary

  • You will support FOI and Data Protection functions, manage records archiving, conduct audits, provide guidance, and liaise with staff on Information Governance compliance.
  • You will manage data protection requests, oversee records archiving, conduct audits, provide guidance, support governance functions, and liaise with stakeholders and archive providers.

Requirements

  • The job requirements extracted from the posting are as follows:
  • Support the Assistant Information Governance Manager in the delivery of the Freedom of Information disclosure function.
  • Support the Assistant Information Governance Manager in the delivery of the Data Protection disclosure function by supervising the Information Governance Assistants in their absence.
  • Oversee, administer and deliver the information governance compliance report to senior managers.
  • Manage, administer and deliver the Trust’s records archiving function ensuring mandatory and legal requirements are adhered to.
  • Provide expert advice and guidance on the archiving of records and support departments to correctly archive the records they hold.
  • Record, track and manage all archive records held by the Trust’s archive providers.
  • Analyse and provide management reports on archive information to ensure the retention of records meets mandatory and legal requirements and financial costs to the Trust are minimized.
  • Develop a programme of records management audits and conduct these across the Trust to establish compliance with the Corporate Records Management Policy.
  • Support departmental activities, action point registers and information risk assessments.
  • Support the Information Governance Manager and Assistant Information Governance Manager on any other aspects of the Information Governance agenda.
  • Support the completion of Subject access disclosure requests including call and record sourcing, and liaising with external stakeholders.
  • Develop a programme of records management audits and conduct these across the Trust.
  • Provide expert advice and guidance to staff across the Trust.
  • Work with local records managers to support them in fulfilling their responsibilities.
  • Manage, record and track all archive records held by the Trust’s archive providers.
  • Manage the relationship with the Trust’s archive providers by initiating, supervising and monitoring all movements of the Trust’s archive records.
  • Support the administration of the departments Steering Group activities, action point registers and information risk assessments.
  • Support the work of the Senior Information Risk Officer and the Trust’s Caldicott Guardian.
  • Liaise with staff in specialist related Information Governance roles to ensure they are aware of their responsibilities and provided with the appropriate level of support.

Responsibilities

  • Undertaking the completion of data protection subject access disclosures.
  • Support the Assistant Information Governance Manager in the delivery of the Freedom of Information disclosure function.
  • Support the Assistant Information Governance Manager in the delivery of the Data Protection disclosure function by supervising the Information Governance Assistants in their absence.
  • Oversee, administer and deliver the information governance compliance report to senior managers.
  • Manage, administer and deliver the Trust’s records archiving function ensuring mandatory and legal requirements are adhered to. Provide expert advice and guidance on the archiving of records and support departments to correctly archive the records they hold. Record, track and manage all archive records held by the Trust’s archive providers. Analyse and provide management reports on archive information to ensure the retention of records meets mandatory and legal requirements and financial costs to the Trust are minimized.
  • Develop a programme of records management audits and conduct these across the Trust to establish compliance with the Corporate Records Management Policy.
  • Support departmental activities, action point registers and information risk assessments.
  • Support the Information Governance Manager and Assistant Information Governance Manager on any other aspects of the Information Governance agenda.
  • Support the completion of Subject access disclosure requests including call and record sourcing, and liaising with external stakeholders.
  • Support the Assistant Information Governance Manager in the delivery of the Data Protection Disclosure function by supervising the Information Governance Assistants.
  • Support the Assistant Information Governance Manager in the delivery of the Freedom of Information Disclosure.
  • Develop a programme of records management audits and conduct these across the Trust.
  • Provide expert advice and guidance to staff across the Trust. Work with local records managers to support them in fulfilling their responsibilities.
  • Manage, record and track all archive records held by the Trust’s archive providers. Analyse and provide management reports on archive information to ensure the retention of records meets mandatory and legal requirements and financial costs to the Trust are minimized.
  • Manage the relationship with the Trust’s archive providers by initiating, supervising and monitoring all movements of the Trust’s archive records.
  • Support the administration of the departments Steering Group activities, action point registers and information risk assessments.
  • Support the work of the Senior Information Risk Officer and the Trust’s Caldicott Guardian.
  • Liaise with staff in specialist related Information Governance roles to ensure they are aware of their responsibilities and provided with the appropriate level of support.

FAQs

What are the primary responsibilities of the Information Governance Officer?

The primary responsibilities include completing data protection subject access disclosures, supporting the Assistant Information Governance Manager in the Freedom of Information and Data Protection disclosure functions, overseeing compliance reports, managing records archiving function, conducting records management audits, and providing guidance to staff on information governance.

What qualifications or experience are required for this role?

While specific qualifications are not detailed in the job description, candidates are typically expected to have experience in information governance, a strong understanding of data protection laws, and relevant certifications or training in information management.

What is the standard working week for this position?

The standard working week is 37.5 hours.

How many days of holiday do employees get per year?

Employees receive 27 days of holiday per year, plus general and public holidays, which increases to 29 days after five years and 33 days after ten years.

Are there opportunities for professional development in this role?

Yes, the role offers opportunities for continuous professional development and progression to other roles across the Trust.

Where is the position located?

The position is based in Exeter, England.

What benefits are offered to employees in this position?

Benefits include a competitive NHS salary, generous holiday entitlements, pension scheme, pay enhancements for out of hours work, car leasing scheme, free parking, and access to discounts from various organizations across the UK.

Who should I contact for further details or informal visits regarding this role?

You can contact Paul King, the Acting Information Governance Manager, via email at Paul.king@swast.nhs.uk or by telephone at 07385007009.

Is there a specific focus on compliance within this role?

Yes, ensuring compliance with mandatory and legal requirements in information governance and records management is a key focus of the role.

What type of reports will the Information Governance Officer be responsible for?

The officer will be responsible for managing, administering, and delivering information governance compliance reports to senior managers, as well as analyzing and providing management reports on archive information.

image

South Western Ambulance Service NHS Foundation Trust

South Western Ambulance Service NHS Foundation Trust provides ambulance & urgent care services for the South West.

Science & Healthcare
Industry
1001-5000
Employees
2013
Founded Year

Mission & Purpose

South Western Ambulance Service NHS Foundation Trust offers emergency and urgent care services across the South West of England. Their mission is to deliver high-quality, responsive care in emergencies and urgent situations, prioritizing patient safety and effectiveness. They also aims to improve health outcomes through timely, compassionate service and continuous innovation in pre-hospital care.