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Inspection Support Administrator (Ref: 90354)

  • Job
    Full-time
    Entry, Junior, Mid & Senior Level
  • People, HR & Administration
  • Lincoln
  • 21d left

AI generated summary

  • You must ensure high standards in planning inspections, produce documentation, manage case samples, schedule logistics, monitor emails, and prioritize tasks with proficiency in Microsoft Office 365.
  • You will plan inspections, produce documentation, select case samples, schedule fieldwork, manage logistics, monitor emails, liaise with inspectors, maintain records, and promote diversity.

Requirements

  • Key Requirements Of The Role
  • Ensure a high standard of planning and support to HMI Probation’s inspections, with work completed accurately and to agreed timescales.
  • Produce all inspection documentation to the required standard and meeting inspection milestones.
  • Selection of case samples in accordance with specified criteria
  • Schedule inspection fieldwork weeks, taking into account availability and diversity needs of those being interviewed.
  • Monitor the planning process of all inspections and react promptly to changes and issues that arise.
  • Make hotel and travel arrangements and provide other logistical support as required.
  • Monitor the HMI Probation Admin mailbox, dealing appropriately with emails received.
  • Liaise with lead inspectors and external stakeholders for each inspection to understand their requirements and facilitate good working relationships
  • Maintain robust record retention systems, ensuring risks to delivery are identified with managers.
  • Recognise and promote diversity issues in all aspects of work.
  • Ability
  • Essential
  • Ability to organise and prioritise work in the face of competing demands.
  • Experience
  • Essential
  • Experience of using Microsoft Office 365 applications, in particular Word and Excel.

Responsibilities

  • Ensure a high standard of planning and support to HMI Probation’s inspections, with work completed accurately and to agreed timescales.
  • Produce all inspection documentation to the required standard and meeting inspection milestones.
  • Selection of case samples in accordance with specified criteria
  • Schedule inspection fieldwork weeks, taking into account availability and diversity needs of those being interviewed.
  • Monitor the planning process of all inspections and react promptly to changes and issues that arise.
  • Make hotel and travel arrangements and provide other logistical support as required.
  • Monitor the HMI Probation Admin mailbox, dealing appropriately with emails received.
  • Liaise with lead inspectors and external stakeholders for each inspection to understand their requirements and facilitate good working relationships
  • Maintain robust record retention systems, ensuring risks to delivery are identified with managers.
  • Recognise and promote diversity issues in all aspects of work.

FAQs

What is the job title for this position?

The job title is Inspection Support Administrator (Ref: 90354).

Where is this role based?

This is a nationally based role, and the successful candidate will be based at the Justice Centre or the closest satellite office to their home.

What organization is hiring for this position?

The position is with HM Inspectorate of Probation, which is the independent inspector of probation and youth offending services in England and Wales.

What type of candidates are encouraged to apply?

We warmly welcome applications from minority ethnic and/or Welsh speaking candidates.

What are the application deadlines for this position?

Applications must be completed by no later than Monday, 30 September 2024, at 23:55.

When will interviews take place for this role?

Interviews will be conducted during the week commencing 4 November 2024.

What are the key responsibilities of the Inspection Support Administrator?

Key responsibilities include ensuring high standards of planning and support for inspections, producing inspection documentation, scheduling fieldwork weeks, making travel arrangements, and monitoring the planning process.

What software experience is required for this position?

Experience using Microsoft Office 365 applications, particularly Word and Excel, is essential.

What kind of training will be provided?

Training on all elements of the role will be provided, along with ongoing support during your time with the organization.

What are the key behaviours assessed during the selection process?

The key behaviours assessed are Working Together, Developing Self and Others, Managing a Quality Service, and Delivering at Pace.

Is there support for personal development within the organization?

Yes, we offer access to learning and development opportunities.

What is the salary for this position?

The salary for this position is £22,940, with additional pension contributions from the Ministry of Justice.

What are some of the benefits offered with this role?

Benefits include access to a Civil Service pension, annual leave, public holidays, and a working environment that supports flexible working options.

What checks are required for successful candidates?

Successful candidates must undergo a criminal record check and baseline personnel security standard checks.

Who can apply for this position in terms of nationality?

The job is open to UK nationals, nationals of the Republic of Ireland, Commonwealth countries with the right to work in the UK, EU nationals with settled or pre-settled status under the EUSS, and others with eligibility as specified in the job description.

We protect & advance the UK's principles of justice, working to deliver a world-class justice system for all.

Government
Industry
10,001+
Employees
2007
Founded Year

Mission & Purpose

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