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Inventory & Systems Administrator - Platform 9 3/4, Kings Cross Station

  • Job
    Mid-level (3-4 years)
  • Logistics
  • London

AI generated summary

  • You need stock, retail experience, managing teams, POS knowledge, inventory software proficiency, basic finance understanding, attention to detail, and organisational skills.
  • You will oversee stock maintenance, transfers, reports, training, and system management for a popular retail location, ensuring optimal product availability and display efficiency.


  • Stock or warehouse experience
  • Retail/sales experience
  • Leading or supervising a team
  • Knowledge of front-end POS systems and back-office applications/systems
  • GCSE Maths preferable, not essential
  • Skills Required:
  • Proficiency in Microsoft Office
  • IT proficiency
  • Experience with inventory management systems
  • Basic understanding of financial procedures
  • In-depth knowledge of merchandising procedures
  • Attention to detail
  • Organisation


  • Maintain stock: Prevent overstock and out-of-stock issues.
  • Manage stock assistants and supervise deliveries.
  • Manage display and storage: Work with VM team to adapt to shop floor changes, new lines, promotions.
  • Ensure bestsellers availability: Prevent loss of sales.
  • Manage broken stock process: Send faulty items back, destroy shop-soiled items, write off products correctly.
  • Manage stock transfers: Between site and warehouse.
  • Perform weekly/monthly cycle counts: Maintain accurate on-hand quantities, amend any discrepancies, report to Store Manager.
  • Keep logs: Of any system changes.
  • Create and manage a team where necessary to perform stock takes: Create barcode folders, prepare sites, train team, investigate discrepancies, assist at other sites.
  • Create and analyse reports: Sales Analysis, Out of Stock, Loss of Sales, Display Performance, discounts, forecast for peak trade weeks.
  • Train teams: On POS and back-office, ensure PCI training sign-off, create training manuals.
  • Report new requirements: To Go-Tech team for POS and back-office implementation.
  • Report issues: To Go-Tech and Image Insight, keep logs.
  • Perform POS regression testing: Test functionality, new updates, report issues.
  • Ensure product availability: On POS.
  • Facilitate storage: For new lines.
  • Collaborate: With Buying and Merchandising, Visual Merchandising, and Warehouse teams.
  • Assist: With administrative work, customer service, till work, stock replenishment.
  • Ensure pricing is up to date and meets standards.


How important is communication in this role?

Communication is crucial in this role as you will need to regularly update the Store Manager on inventory levels and work closely with different teams to ensure smooth operations.

What are the main responsibilities of this role?

The main responsibilities include ensuring accurate stock level reporting, investigating discrepancies in inventory, maintaining back-office systems, assisting with POS changes, and assisting with customer service and shop floor tasks.

What skills are required for this position?

Strong attention to detail, excellent communication skills, problem-solving abilities, and the ability to work well in a team are essential for this role.

How will I be working with different teams in this position?

You will be working closely with Buying and Merchandising, Warehouse, and Visual Merchandising teams to ensure smooth flow of inventory and report any issues or concerns back to them.

What are some of the tasks I may be responsible for on the shop floor?

You may be responsible for assisting with deliveries, cash handling, customer service, till work, and shop floor replenishment when necessary.

Entertainment & Media

Mission & Purpose

Warner Bros. Discovery is a global media and entertainment company, known for producing and distributing a wide range of content, including films, television shows, and digital content. Their ultimate mission is to captivate audiences worldwide by creating compelling and innovative stories that entertain, inform, and inspire. With a strong focus on storytelling and creativity, Warner Bros. Discovery aims to enrich people's lives through entertainment and provide a diverse array of content across various platforms. Their purpose is to connect people through shared experiences and to continue being a leading force in the entertainment industry, shaping the future of entertainment in the UK and beyond.

Culture & Values

  • Act as one team

    Trust each other, succeed together, and grow together. Collaborate across teams and make decisions that are best for WBD overall. Prioritize growth, development, and well-being for our teams. Respect and support each other, and celebrate wins.

  • Create what's next

    Be curious, innovate, and focus on the future. Drive change, embrace disruption, and never stop learning. Use data and technology to transform what we create and how we tell stories and deliver. Experiment, fail fast, acknowledge mistakes and learn from them.

  • Empower Storytelling

    Put creators, consumers and partners at the center, and share extraordinary stories. Tell stories that entertain and inspire our viewers, communities, and each other. Foster creativity by giving the freedom to try new things and produce our best work. Deliver the best experience; anticipate what consumers want and be fan obsessed.

  • Champion Inclusion

    Empower others, have courage, and pursue equity. Amplify the voices of global storytellers to reflect audiences around the world. Intentionally seek out diversity, remove barriers, and create space for all to share ideas and be heard. Actively listen and lead with empathy, integrity, and transparency.

  • Dream it & own it

    Advocate the mission, move with speed, and drive results. Have an owner's mindset; bring a perspective, take decisive rapid action, and manage spend responsibly. Make clear choices, set ambitious goals, and be accountable for results. Speak up and fearlessly challenge the norm.