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Junior Office Manager / Administrative Assistant

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Spire

2mo ago

  • Job
    Full-time
    Entry & Junior Level
  • People, HR & Administration
    Facilities Management
  • Munich

AI generated summary

  • You need experience in office management and reception, project management skills, MS Office proficiency, strong organization and communication abilities, plus inventory and international shipping experience.
  • You will manage office functions, oversee the front desk, handle supplies and maintenance, coordinate with IT, assist with onboarding, and ensure compliance with safety regulations.

Requirements

  • Experience as an Office Manager and Receptionist
  • Sound Extraordinary project management skills
  • Working knowledge and demonstrated proficiency in MS Office
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Strong interpersonal and verbal communication skills
  • Inventory Management & International shipping experience

Responsibilities

  • Support all day-to-day office functions
  • Manage the front desk
  • Track and order office suppliers
  • Maintain all office safety standards
  • Coordinate efforts with office property management for things such as building security, cleaning and maintenance, heating and air conditioning, emergency preparedness, and general tenant issues
  • Arrange for repairs and maintenance of the office space such as painting, carpet cleaning, furniture repair, etc. and assist with any office renovations
  • Manage conference room issues and calendars
  • Coordinate with IT department on all office equipment
  • Manage office furniture
  • Administer various company programs
  • Coordinate special functions and social events for the office
  • Assist with onboarding new employees and offboarding existing employees
  • Help ensure that Munich office adheres to all H&S regulations

FAQs

What are the primary responsibilities of the Junior Office Manager/Administrative Assistant?

The primary responsibilities include supporting day-to-day office functions, managing the front desk, tracking and ordering office supplies, maintaining safety standards, coordinating with property management, arranging repairs and maintenance, managing conference room calendars, coordinating with IT, and assisting with onboarding and offboarding employees.

What qualifications are required for this role?

Experience as an Office Manager and Receptionist is required for this position.

Are there any preferred qualifications that would be advantageous for applicants?

Yes, preferred qualifications include extraordinary project management skills, proficiency in MS Office, strong organizational and communication skills, and experience in inventory management and international shipping.

Is the position part-time or full-time?

The position is part-time.

Will training be provided for onboarding new employees?

Yes, assisting with onboarding new employees is part of the Junior Office Manager's responsibilities.

Are there any specific health and safety regulations the office needs to adhere to?

Yes, the Munich office must adhere to all health and safety regulations.

What perks does Spire offer to employees?

Spire offers several perks, including a generous time off policy, education assistance program, employee assistance program, fitness reimbursement, healthy snacks in the office, and a stock purchase program, among others.

Will I need experience with office renovations?

While not required, experience or familiarity with coordinating office renovations would be beneficial for this role.

Is a background check required for this position?

Yes, all candidates who receive a conditional offer will be required to complete a background check, which may include criminal history and employment verification.

Do I need to have access to US export-controlled software before applying?

No, access to US export-controlled software is not required before applying, as Spire will arrange the necessary licenses if needed.

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Spire

Energy
Industry
1001-5000
Employees
1857
Founded Year

Mission & Purpose

Life at Spire has many facets, but there is one common thread — our energy. At Spire, public service is our daily business. That’s why we’re always looking for driven, collaborative people to join our team. Because we believe that offering our customers the best service means bringing the best people together. From Alabama, Mississippi, Missouri and beyond, our employees are here to help their communities grow. That’s what we encourage because that’s what leads to success for our customers and our business.