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Leadership Recruitment Coordinator

  • Job
    Full-time
    Senior Level
  • Customer Relations
    People, HR & Administration
  • Charlotte

AI generated summary

  • You should be a high school graduate with 5 years of administrative experience, excellent communication skills, Microsoft Office proficiency, strong organization, and customer service focus.
  • You will coordinate interviews, manage candidate logistics, enhance candidate experience, handle relocation, process expenses, conduct reference checks, and support recruitment documentation.

Requirements

  • None Required.
  • High School Graduate.
  • Typically requires 5 years of experience in providing administrative support and coordination of processes.
  • High level of detail orientation and organizational skills. Able to manage a high volume of work with accuracy and a keen sense of urgency.
  • Highly professional demeanor. Ability to maintain highly confidential information. Strong communications skills, verbal, written and listening skills. Demonstrated skills in building strong internal and external relationships. Must be able to easily develop rapport with staff at all levels.
  • Must be proficient in the use of Microsoft Office (Word, Excel, and PowerPoint).
  • Ability to take initiative to develop correspondence as appropriate, and independently problem solve issues.
  • Ability to effectively manage time and priorities.
  • Strong customer service skills and focus. Team player with willingness to get involved and assume additional responsibilities.
  • Must be capable of typing, writing, and data entry for prolonged periods of time.
  • Must be able to concentrate on minute details with frequent interruptions.
  • Generally exposed to a normal office environment.
  • Must be able to sit, stand, walk and bend/stoop frequently throughout the workday.
  • Must be able to occasionally lift up to 20 lbs.
  • Must have functional speech and hearing. Position requires extensive telephone work.
  • Position may require evening or weekend assignments.
  • Position may require local and regional travel and thus there is exposure to road and weather hazards.
  • Operates all equipment necessary to perform the job.

Responsibilities

  • Coordinates and schedules complex interviews for supervisor and above leadership roles across system. Coordinates all aspects of scheduling: establishes interviewer and candidate availability, location, pre-brief, debrief, schedules meetings via Outlook, greets candidates and provides logistical support for onsite meetings. Arranges candidate travel (flight, hotel, car, etc.)
  • Supports concierge candidate and hiring leader experience: creates interview packets for both leaders and candidates, corresponds effectively with candidates, executive assistants, hiring leaders, and leadership recruiters. Identifies opportunities for improving candidate experience.
  • Manages candidate relocation arrangements, provides support to relocating candidates, and ensures compliance of the relocation program, and maintains vendor relationships.
  • Answers, screens, and initiates telephone calls to candidates and leaders providing procedural information and answering inquiries related to operational and substantive matters. Resolves problems and prioritizes needs requiring in-depth knowledge of policies and procedures.
  • Performs variety of moderately complex word processing such as creating/drafting correspondence to leaders and candidates, memos, and documents from rough draft, under verbal instruction, or independently.
  • Coordinates administrative details of special projects and assignments by compiling, analyzing, and preparing data/documents. Operates and maintains office equipment and may order supplies. Creates and runs monthly reports for select meetings. Tracks and documents hires in our leadership assessment tool.
  • Processes expenses including sign-on bonuses, vendor expenses, and applicant travel expenses.
  • Assists leadership recruiters by conducting reference checks on prospective leadership hire and reviews applicants for minimal qualifications and disposition candidates if time permits.

FAQs

What is the role of a Leadership Recruitment Coordinator?

The Leadership Recruitment Coordinator supports the leadership recruitment function by providing administrative support, project coordination, and a high level of customer service throughout the recruiting process.

What are the main responsibilities of this position?

The major responsibilities include scheduling complex interviews, supporting the candidate and hiring leader experience, managing candidate relocation arrangements, handling telecommunication inquiries, and processing expenses among other administrative tasks.

What qualifications are required for this role?

A high school graduate diploma is required, along with typically 5 years of experience in providing administrative support and coordination.

What skills are important for a Leadership Recruitment Coordinator?

Important skills include high detail orientation and organizational abilities, strong communication skills, proficiency in Microsoft Office, the ability to manage time and priorities effectively, and a strong customer service focus.

Is prior experience in recruitment necessary for this position?

While experience in recruitment may be beneficial, the job primarily requires administrative support experience, rather than direct recruitment experience.

Are there specific physical demands for this job?

Yes, the position requires frequent sitting, standing, walking, bending, and the ability to occasionally lift up to 20 lbs. It also involves extensive telephone work.

Does this position require travel?

Yes, the position may require local and regional travel, which involves exposure to road and weather hazards.

Is there a need to handle confidential information in this role?

Yes, the position requires maintaining highly confidential information, necessitating a professional demeanor and discretion.

What type of work environment can be expected in this job?

The job is typically performed in a normal office environment.

Are there opportunities for overtime or weekend work?

Yes, this position may require evening or weekend assignments based on business needs.

Science & Healthcare
Industry
1001-5000
Employees
2018
Founded Year

Mission & Purpose

Advocate Aurora Health and Atrium Health are now Advocate Health – the fifth-largest nonprofit integrated health system in the U.S. Advocate Health is the fifth-largest nonprofit integrated health system in the United States –created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois, Atrium Health in the Carolinas, Georgia and Alabama, and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care, with Wake Forest University School of Medicine serving as the academic core of the enterprise. Headquartered in Charlotte, North Carolina, Advocate Health serves nearly 6 million patients and is engaged in hundreds of clinical trials and research studies. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs nearly 150,000 team members across 67 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to equitable care for all, Advocate Health provides nearly $5 billion in annual community benefits.