Lease Administration Supervisor

Hanger, Inc.

Jan 7

Applications are closed

Job
Full-time
Senior Level
Real Estate & Property
Facilities Management
United Kingdom, +15
Remote

Requirements

Bachelor’s degree and five (5) years of commercial lease administration supervisory experience or an equivalent 1:1 combination of education and experience
Must have, or be eligible to obtain, a valid driver’s license and driving record within the standards outlined within Hanger’s Motor Vehicle Safety Policy and Procedures
Understanding commercial real estate leases, familiarity with operating and audit provisions in real estate leases
Experience reading and interpreting real estate leases, including all related lease documents, lease terminology, and lease clauses is essential
Proficiency in standard lease administration software and ability to accurately maintain software platforms/company databases
Experience working in commercial real estate required
Proficient in abstracting lease documents into lease administration software
Basic accounting skills
Lease term interpretation skills
Able to review and reconcile Common Area Maintenance, property tax and other operating expense invoices from landlord
Able to review and process year-end reconciliations for all operating expenses
Must have experience communicating with landlords to resolve rent related issues
Act with integrity in all ways and at all times, remaining honest, transparent, and respectful in all relationships
Keep the patient at the center of everything that you do, building lifelong trust
Foster open collaboration and constructive dialogue with everyone around you
Continuously innovate new solutions, influencing and responding to change
Focus on superior outcomes, and calibrate work processes for outstanding results

Responsibilities

Ensure all Hanger’s rights, obligations, and opportunities for all leases are accurately reflected in the company’s lease administration database.
Ensure the lease administration staff is trained in the following areas: Landlord, Tenant, vendor and Subtenant communications / resolutions are timely, ensure the abstraction of lease data and payment schedule setups are accurate, ensure CAM Reconciliations are completed on a timely basis; Landlord statements / ledgers are reconciled, initiate appropriate action to ensure compliance with lease terms, timely vendor set ups, maintain, adjust and improve processes as needed and perform continual.
Perform peer reviews of lease abstracts and payment schedule setups.
Review monthly recurring rents, one-time payments, rent reconciliations, rent roll changes, CPI, or overage rent adjustments, and reconcile unbalanced ledgers.
Research and resolve AP inquiries including discrepancies, missing payments, past due balances.
Verify pro rata share, gross-up calculations and calculations of base year expense and any cap or stops identified in the lease.
Validate landlord invoices.
Review NNN reconciliations and conformance to lease requirements; coordinate with the third party vendor for review and process of annual reconciliations according to the terms of the lease.
Assist in the resolution of Landlord related disputes in accordance with Lease provisions to ensure cost savings initiatives for assigned portfolio.
Review, analyze lease documents in database.
Ensure lease administration database is accurate/complete and all data fields are populated.
Ensure the collection of security deposits.
Ensure the collection of subtenant rents.
Ensure the distribution of Certificates of Insurance.
Partner with interdepartmental teammates to interpret and explain lease terms for informed decision making.
Responsible for staff training and career development.
Assist Real Estate Director with lease database issues, conversions, etc.
Responsible for reviewing expiration report, questioning inputs and bringing potential issues to the Real Estate Director and the Portfolio Managers.
Ensure Tenant Improvement Allowances are current and collected timely.
Ensure critical dates are abstracted and monitored.

FAQs

What is the role of the Lease Administration Supervisor?

The Lease Administration Supervisor is responsible for ensuring all of Hanger's lease rights, obligations, and opportunities are accurately reflected in the lease administration database, overseeing lease administration staff, and ensuring compliance with lease terms and processes.

What qualifications are required for the position?

A Bachelor’s degree and five years of commercial lease administration supervisory experience or an equivalent combination of education and experience are required.

Is prior experience in commercial real estate necessary?

Yes, experience working in commercial real estate is required for this position.

What are the key responsibilities of this role?

Key responsibilities include performing peer reviews of lease abstracts, ensuring accuracy of lease data, managing communications related to landlord disputes, and training lease administration staff.

What skills are essential for a successful Lease Administration Supervisor?

Essential skills include understanding commercial real estate leases, proficiency in lease administration software, basic accounting skills, and strong lease term interpretation skills.

Is there an opportunity for career development in this role?

Yes, the Lease Administration Supervisor is responsible for staff training and career development.

What is the pay range for this position?

The pay range for the Lease Administration Supervisor is $67,000 to $85,000 annually, plus an annual bonus of up to 8% of base pay depending on bonus criteria.

What benefits does Hanger, Inc. offer its employees?

Hanger, Inc. offers a competitive compensation package, paid holidays, PTO, medical, dental, vision benefits, a 401k plan, paid parental leave, flexible work schedules, and various employee assistance programs.

How does Hanger, Inc. promote diversity and inclusion in the workplace?

Hanger, Inc. is committed to providing equal employment opportunities without discrimination or harassment based on various protected characteristics and complies with fair employment laws.

Will there be any travel involved in this job?

The job may involve regional and national traveling CPO/CO/CP opportunities, depending on the needs of the business.

Hanger, Inc.

Empowering Human Potential

Science & Healthcare

Industry

501-1000

Employees

1861

Founded Year

Mission & Purpose

Headquartered in Austin, Texas, Hanger, Inc. is a leading provider of orthotic and prosthetic (O&P) patient care services and products. The company operates as an ecosystem of diversified companies delivering complementary solutions to individuals and providers with O&P needs, and is organized in two business segments – Patient Care and Products & Services. Through its Patient Care segment, Hanger provides comprehensive, outcomes-based O&P services to individuals of all ages at more than 925 Hanger Clinic locations nationwide. Through its Products & Services segment, Hanger serves the broader O&P community and skilled nursing facilities through designing and distributing branded and private label O&P devices, products and components, and post-acute rehabilitative solutions. Rooted in clinical research, excellence, and innovation, Hanger is a purpose-driven company focused on empowering human potential.