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Legal Administration Specialist

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University Hospitals Coventry and Warwickshire (UHCW) NHS Trust

11d ago

  • Job
    Full-time
    Junior & Mid Level
  • Coventry

AI generated summary

  • You must possess strong admin skills, IT proficiency, effective communication, GDPR compliance knowledge, database management, invoice handling, and the ability to prioritize tasks independently.
  • You will manage legal case setups, handle documents, provide administrative support, liaise with staff, communicate with external parties, and organize meetings, ensuring compliance with GDPR.

Requirements

  • 1. Excellent administrative and organisational skills with the ability to deliver objectives to meet strict deadlines.
  • 2. IT literacy is very important as the successful candidate will be expected to use a number of differing IT systems and be able to demonstrate experience of producing documents using Microsoft computer packages.
  • 3. The ability to communicate well in writing and verbally with all staff groups in the Trust as well as all external stakeholders.
  • 4. Management of all documents in strict accordance with the General Data Protection Requirements Act (GDPR) and the Trust’s information governance policies.
  • 5. Management of databases, spread sheets and online digital platforms such as One Drive; the ability to extract key information from the databases as needed.
  • 6. Payment of invoices and all other administrative tasks needed.
  • 7. The ability to ensure work is completed within strict deadlines.
  • 8. Ability to work on his/her own initiative to support Legal Department’s workload.
  • 9. To manage own workload and prioritise as necessary in order to meet deadlines.
  • 10. The ability to manage the processing of sensitive and complex documents in accordance with GDPR and Trust’s Information Governance standards.

Responsibilities

  • 1. The post holder is responsible for providing full legal administrative support to the Legal Services Department.
  • 2. The post holder is responsible for the setting up of new cases, electronically and manually, managing the post and all other documents associated with claims in accordance with the Legal Department procedures for handling of claims.
  • 3. The role will require good literacy skills and the ability to communicate well in writing and verbally with all staff groups in the Trust as well as all external stakeholders. It requires management of all documents in strict accordance with the General Data Protection Requirements Act (GDPR) and the Trust’s information governance policies.
  • 4. The role requires management of databases, spread sheets and on line digital platforms such as One Drive; the ability to extract key information from the databases as needed; payment of invoices and all other administrative tasks needed. It requires the ability to ensure work is completed within strict deadlines.
  • 5. The post holder must be able to work on his/her own initiative to support Legal Department’s workload.
  • 6. The post holder is responsible for the setting up of new cases, electronically and manually; managing the post and all other documents associated with the work of the department in accordance with the Legal Department procedures for handling of claims and documents.
  • 7. Typing correspondence, statements and other legal documents; acting as the first point of contact for the Legal Department, filtering and dealing with the complexity of enquiries in a professional, sensitive and timely manner ensuring that all queries are tracked through to conclusion.
  • 8. To assist in investigation of claims by liaising with UHCW staff and others, as appropriate. This will require communicating well in writing and verbally with Trust staff and external organisations to include external Solicitors, NHSR.
  • 9. To ensure neat and organised processes and systems for the administration of the Legal Department’s work.
  • 10. To manage own workload and prioritise as necessary in order to meet deadlines.
  • 11. To be able to manage the processing of sensitive and complex documents in accordance with GDPR and Trust’s Information Governance standards.
  • 12. Deal with sensitive telephone enquiries from patients/relatives, Coroner’s office, Solicitors, NHSLA and members of staff promptly and efficiently.
  • 13. Manage and arrange meetings for Inquest Hearings, case conferences meetings. This will included planning and organising complex meetings with a range of staff and external organisations eg. legal case conferences, court briefings, witness meetings evidence gathering, site inspections involving staff.
  • 14. Devise, maintain and amend template letters, documents and forms to improve efficient working practice.
  • 15. Attend meetings when required to take and transcribe minutes, proactively ensuring that actions points are raised and completed.

FAQs

What are the main responsibilities of the Legal Administration Specialist role?

The main responsibilities include providing full legal administrative support, setting up new cases, managing documents and correspondence, assisting in investigations of claims, and ensuring compliance with GDPR and Trust's information governance policies.

What skills are required for this position?

Excellent administrative and organisational skills, strong IT literacy, good communication skills (both verbal and written), and the ability to manage and prioritize a workload effectively are essential for this position.

Is experience in the legal field required for this role?

While prior experience in the legal field is beneficial, it is not a strict requirement. There is potential for providing paralegal support subject to training and aptitude.

What software will I need to be proficient in?

Proficiency in Microsoft computer packages and experience with databases, spreadsheets, and online digital platforms such as One Drive is required.

Is this a full-time position?

Yes, this is a full-time position working 37.5 hours per week, Monday to Friday.

Will there be opportunities for professional development?

Yes, the Trust offers a wide range of learning and development opportunities for employees.

How does the role interact with other departments and external stakeholders?

The role involves communication with various staff groups within the Trust as well as external stakeholders such as external solicitors and the NHS Litigation Authority, which requires the ability to manage sensitive inquiries effectively.

What measures are in place regarding data protection?

The role requires strict adherence to the General Data Protection Requirements Act (GDPR) and the Trust’s information governance policies when handling sensitive and complex documents.

Are there specific attributes sought in a candidate for this role?

Candidates should possess commitment, enthusiasm, be a team player, and demonstrate an excellent service attitude.

Will I be required to attend meetings?

Yes, the post holder may need to attend meetings as required to take and transcribe minutes, ensuring that action points are recorded and completed.

University Hospitals Coventry and Warwickshire (UHCW) NHS Trust

Science & Healthcare
Industry
5001-10,000
Employees
1992
Founded Year

Mission & Purpose

University Hospitals Coventry and Warwickshire NHS Trust provides a broad spectrum of acute and specialized medical services in Coventry and Warwickshire. Their ultimate mission is to deliver high-quality, patient-centered care, focusing on improving health outcomes and ensuring the well-being of their community. Their purpose is to offer comprehensive and accessible healthcare, continually enhancing their services through dedication and innovation.