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Legal Administrator - Real Estate - Birmingham

  • Job
    Entry Level / Graduate
  • Legal
  • Birmingham

AI generated summary

  • You need knowledge of Microsoft software, strong interpersonal skills, exceptional organization, and ability to work under pressure. Be approachable, conscientious, and enthusiastic in supporting a real estate legal team.
  • You will support real estate legal team with administrative tasks such as scheduling, file management, data entry, correspondence drafting, and client communication. Manage documents, bookings, and office support to ensure smooth operations.


  • Knowledge of Microsoft Word, Excel and PDF software
  • Strong inter-personal skills
  • Good phone manner
  • Highly organised and proactive
  • The ability to work to tight deadlines on a daily basis
  • Conscientious, approachable and enthusiastic
  • An ability to build a good knowledge of Capsticks, its departments, key personnel, clients, procedures and business practices


  • Arranging conference calls, meetings, travel and booking conference rooms;
  • Coordinating photocopying, printing, scanning, organising couriers, sending out of letters, faxes etc. with Floor support;
  • Opening and closing of files, including conflict checking, setting up contacts, running initial schedules, electronic filing, record keeping and archiving of files;
  • Acting as a point of contact for internal and external clients;
  • Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner;
  • Data entry and managing spreadsheets;
  • Drafting general and basic correspondence as required.
  • Managing archive files in/out
  • Uploading docs to VF
  • Courier booking
  • Processing outgoing post and managing special deliveries
  • E-filing
  • Fee earner travel and restaurant booking
  • Searching for docs on Mimecast
  • Support seminar/event organisation
  • Preparing team sheets
  • Updating Interaction/other databases
  • Fee-earner diary management
  • Delegating to appropriate resources within the firm


What are the main responsibilities of a Legal Administrator in Real Estate in Birmingham?

The main responsibilities include providing support to fee-earners, assisting in the management and execution of their workload, and helping them maximize their time for fee-earning tasks.

How does a Legal Administrator in Real Estate in Birmingham help fee-earners with their day-to-day workload?

A Legal Administrator helps fee-earners by providing the support they need to perform legal services, freeing up their time for fee-earning tasks and other essential non fee-earning tasks.

What skills are required for a Legal Administrator in Real Estate in Birmingham?

Skills required include organization, attention to detail, communication, and the ability to prioritize tasks effectively to help fee-earners manage their workload efficiently.

What is the importance of a Legal Administrator in Real Estate in Birmingham?

A Legal Administrator plays a crucial role in supporting fee-earners and maximizing their productivity, allowing them to focus on providing legal services to clients and growing the business.

Delivering results that matter.

Founded Year

Mission & Purpose

Capsticks is widely known for its specialist understanding of health, housing and social care. Our work and expertise in these complementary areas give us a unique insight into the challenges that they face, particularly as the delivery of their services becomes increasing integrated. Whether we're working in the public, private or third sector, guiding policy or using our expertise in the commercial arena, you name it, we know it inside out.