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Legal PA - 12 Month FTC

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Addleshaw Goddard

25d ago

  • Job
    Full-time
    Senior Level
  • Customer Relations
    People, HR & Administration
  • London

AI generated summary

  • You must provide proactive PA support, manage financials, assist with business development, handle matter management, and ensure effective diary and travel arrangements.
  • You will manage financial support for fee earners, assist in business development activities, handle matter management, ensure effective diary and travel arrangements, and coordinate meetings.

Requirements

  • To provide high quality, proactive and experienced PA support to a team of partners and fee earners.
  • Work collaboratively with all Finance teams to proactively support fee earners' financial performance including client billing and reports, management of matter balances and working capital.
  • Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CV's; using the Business Development hub and credentials database; assisting with bids, tenders and pilots.
  • Where your allocated fee earner is a Client Relationship Partner (CRP) for a Client Universe Client, assist the Business Development team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required.
  • Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required.
  • Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firmwide best practice protocols.
  • Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files.
  • Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate.
  • Identifying and recommending cost efficient options for complex travel arrangements.
  • Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource.
  • Utilise the Cube on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way.
  • Delegate appropriate tasks to Document Production including pitch and tender.

Responsibilities

  • Work collaboratively with all Finance teams to proactively support fee earners' financial performance including client billing and reports, management of matter balances and working capital
  • Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CV's; using the Business Development hub and credentials database; assisting with bids, tenders and pilots
  • Where your allocated fee earner is a Client Relationship Partner (CRP) for a Client Universe Client, assist the Business Development team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required
  • Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required
  • Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firmwide best practice protocols
  • Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files
  • Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate
  • Identifying and recommending cost efficient options for complex travel arrangements
  • Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource
  • Utilise the Cube on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way
  • Delegate appropriate tasks to Document Production including pitch and tender

FAQs

What is the primary purpose of the Legal PA role?

The primary purpose of the Legal PA role is to provide high quality, proactive, and experienced PA support to a team of partners and fee earners.

What will be my main responsibilities as a Legal PA?

Your main responsibilities will include supporting fee earners with client billing and financial performance, assisting with business development activities, managing matter processes, ensuring comprehensive diary management, and handling file management processes.

Is this position full-time or part-time?

This position is full-time.

What type of contract is this role?

This role is offered as a Fixed Term Contract for 12 months.

Where is this Legal PA position located?

This position is located in London, specifically at Milton Gate, 60 Chiswell Street, London, United Kingdom, EC1Y 4AG.

What is the salary range for this position?

The salary for this position is competitive.

Who can I contact for more information about the role?

You can contact Aruba Abid via email at aruba.abid@addleshawgoddard.com for more information about the role.

Are there opportunities for professional development in this position?

While specific professional development opportunities are not mentioned, the role involves collaboration with various teams, suggesting potential for skill enhancement and career growth.

What kind of benefits does this position offer?

The position offers benefits related to wealth and protection, lifestyle, health and wellbeing, and access to help and assistance resources.

Will I need to travel for this role?

Yes, you will need to arrange and manage complex travel arrangements as part of the role.

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Addleshaw Goddard

Our lawyers find imaginative solutions to pivotal business problems for many of the world's most respected businesses.

Law
Industry
1001-5000
Employees
1775
Founded Year

Mission & Purpose

Addleshaw Goddard is a global law firm that provides a wide range of legal services to businesses and organisations across various industries. The firm offers expertise in areas such as corporate law, commercial law, finance, real estate, employment law, and dispute resolution. Their ultimate mission is to be a trusted legal partner to their clients, delivering exceptional and tailored legal solutions that address complex business challenges and opportunities. Addleshaw Goddard's purpose is to provide expert legal advice and support that enables their clients to achieve their goals and navigate legal complexities effectively. They are committed to building long-lasting relationships with their clients and delivering high-quality legal services that align with their clients' objectives and values. Through their legal expertise and dedication to client success, Addleshaw Goddard aims to be a leading and influential player in the legal industry, contributing to the growth and success of businesses and organisations around the world.

Benefits

  • Life Assurance

    The firm provides life insurance of four times salary. This is automatically arranged for you from your start date but you may wish to consider completing an Expression of Wish form when joining the firm. Cover up to age 75 and maybe subject to underwriting.

  • Pension

    The firm offers membership to a Group Personal Pension Plan which is available to all employees with a matched contribution by the firm of 5% of salary. To meet the auto enrolment legislation all employees will be assessed for membership in the first month in which a salary is paid, and subject to meeting the requirements, membership will be deferred for 3 months.

  • Buy/Sell Holidays

    The firm offers the ability, on an annual basis (April), to buy/sell a maximum of one week's holiday in each holiday year. Payments are taken in 12 equal monthly instalments via salary. Holiday carried over from a previous holiday year will limit the ability to buy/sell further holiday.

  • Cycle Scheme

    The firm offers a cycle scheme allowing you to purchase a bicycle and /or cycling equipment for your commute to the office, using an established, tax efficient scheme.

  • Private Medical Insurance

    The firm's PMI scheme is offered to all employees. The firm also offers the option to upgrade cover and pay for spouse/family cover at a competitive monthly cost.