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Legal PA

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Pinsent Masons

10d ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Legal
  • Glasgow

AI generated summary

  • You must build client relationships, manage diaries, coordinate travel, handle communications, oversee document production, and proactively support lawyers while prioritizing tasks effectively.
  • You will provide proactive PA support, manage diaries, coordinate travel, handle communications, maintain document quality, and collaborate with lawyers and clients to enhance service delivery.

Requirements

  • Building and maintaining effective relationships with both internal and external clients and their teams and developing knowledge of their business
  • Actively contributing to client service initiatives in the group, including attending client events and seminars where required
  • Developing and maintaining core sector understanding to support delivery of optimum client service
  • Liaising regularly (at least on a weekly basis) with lawyers to identify work commitments and prioritising your workload accordingly
  • Proactively identify areas of responsibility and tasks you can take ownership of
  • Diary management for lawyers including arranging meetings and appointments, both internally and externally, ensuring the Outlook diary is up to date and holds all the necessary information in relation to the appointment including taking responsibility for booking travel, meeting rooms and arranging for necessary equipment and refreshments
  • Proactive advance monitoring of lawyers' diaries, reminding them of diary commitments and taking responsibility for the provision of all supporting paperwork and necessary information for each meeting
  • Liaising with the travel company to make travel and accommodation arrangements (UK and international), keeping lawyers advised of any changes in scheduling and ensuring they have an accurate
  • Taking ownership of answering lawyers' telephone calls when they are unavailable, taking accurate messages and passing them on promptly, trying to assist and answer any non-legal queries if possible and ensuring the caller receives a satisfactory response
  • Screening, prioritising and dealing with lawyers' incoming e-mails, post and voicemail when lawyers are out of the office, acknowledging receipt and responding where able and appropriate
  • Proactively ensuring that the Exigent transcription service and Document Production service is utilised effectively
  • Managing production of documents (produced in-house and externally), co-ordinating changes made including taking responsibility for the consistency of those documents (e.g. formatting, numbering, CompareDocs etc).
  • Coordinating typing of audio files, drafting correspondence, producing documents/letters/e-mails and memos

Responsibilities

  • - Provide proactive and professional Legal PA support to the group.
  • - Services to be delivered to the business in a manner which is consistent with the increasingly competitive environment in which the Firm operates.
  • - This role is intended to embrace a team-working approach, collaborating with lawyers and other members of Business Operations to fulfill the needs of the business.
  • - In addition to being assigned to a number of specific lawyers, it is expected that a Legal PA will work with every member of the team to ensure that overall needs are met.
  • - Support may need to be provided to staff from more than one business unit and numbers and content of the group may change from time to time to reflect the current structure of the Firm.
  • - Building and maintaining effective relationships with both internal and external clients and their teams and developing knowledge of their business.
  • - Actively contributing to client service initiatives in the group, including attending client events and seminars where required.
  • - Developing and maintaining core sector understanding to support delivery of optimum client service.
  • - Liaising regularly (at least on a weekly basis) with lawyers to identify work commitments and prioritising your workload accordingly.
  • - Proactively identify areas of responsibility and tasks you can take ownership of.
  • - Diary management for lawyers including arranging meetings and appointments, both internally and externally, ensuring the Outlook diary is up to date and holds all the necessary information in relation to the appointment including taking responsibility for booking travel, meeting rooms and arranging for necessary equipment and refreshments.
  • - Proactive advance monitoring of lawyers' diaries, reminding them of diary commitments and taking responsibility for the provision of all supporting paperwork and necessary information for each meeting.
  • - Liaising with the travel company to make travel and accommodation arrangements (UK and international), keeping lawyers advised of any changes in scheduling and ensuring they have an accurate.
  • - Taking ownership of answering lawyers' telephone calls when they are unavailable, taking accurate messages and passing them on promptly, trying to assist and answer any non-legal queries if possible and ensuring the caller receives a satisfactory response.
  • - Screening, prioritising and dealing with lawyers' incoming e-mails, post and voicemail when lawyers are out of the office, acknowledging receipt and responding where able and appropriate.
  • - Proactively ensuring that the Exigent transcription service and Document Production service is utilised effectively.
  • - Managing production of documents (produced in-house and externally), co-ordinating changes made including taking responsibility for the consistency of those documents (e.g. formatting, numbering, CompareDocs etc).
  • - Coordinating typing of audio files, drafting correspondence, producing documents/letters/e-mails and memos.

FAQs

What is the job title for this position?

The job title for this position is Legal PA.

Where is this job located?

This job is located in Glasgow.

What are the working hours for this role?

The working hours for this role are Monday to Friday, 9am – 5pm.

What type of team environment will I be working in?

You will be working in an open and supportive team environment that values collaboration and encourages the sharing of ideas.

What responsibilities will I have as a Legal PA?

As a Legal PA, you will provide proactive and professional support to lawyers, manage diaries, schedule meetings, assist with travel arrangements, and handle correspondence.

Is there room for professional development in this role?

Yes, Pinsent Masons encourages continuous learning and development, providing opportunities to grow and enhance your skills.

What kind of benefits does this position offer?

This position offers benefits such as agile working options, 25 days of annual leave, a contributory pension, private healthcare, and various loan schemes.

How many interview stages are typically involved in the hiring process?

Typically, there are two interview stages for each vacancy, with opportunities to meet different members of the hiring team at each stage.

Is Pinsent Masons committed to diversity and inclusion?

Yes, Pinsent Masons promotes diversity and inclusivity, being a Disability Confident employer and a member of several initiatives supporting equality in the workplace.

Do I need to have prior experience in law to apply for this role?

While prior legal experience can be beneficial, candidates should ideally possess strong organizational and communication skills as well as the ability to build effective relationships.

Pinsent Masons

Multinational law firm with offices across the UK, Europe, the Middle East, Africa and Asia

Law
Industry
1001-5000
Employees
1796
Founded Year

Mission & Purpose

Pinsent Masons is a multinational law firm with a reputation for delivering high-quality legal advice rooted in its deep understanding of the sectors and geographies in which our clients operate. Our expertise is recognised globally. In recent years we have achieved more tier 1 rankings in The Legal 500 UK guide than any other firm, and been counted among the most innovative law firms in Europe and Asia Pacific by the Financial Times. With over 1,500 lawyers operating from 27 locations throughout Europe, Asia Pacific, the Middle East and Africa, we are well-placed to advise on complex multi-jurisdictional matters across a full range of legal disciplines. The firm has significant international credentials in the global energy, infrastructure, financial services, real estate and technology, science and industry sectors. Pinsent Masons looks at your business needs differently. This means we don't just apply lawyers to solve clients'​ problems; we deploy a wider range of professional disciplines, enabled by people, process and technology, to deliver a global professional service with law at its core.