Legal PA

Pinsent Masons

14d ago

Job
Full-time
Entry, Junior, Mid & Senior Level
Legal
Leeds

AI generated summary

You must build client relationships, manage diaries, arrange travel, handle communications, produce documents, and proactively support lawyers' workload and commitments.
You will manage diaries, arrange meetings, handle travel, answer calls, prioritize emails, produce documents, and collaborate with lawyers to ensure efficient client service.

Requirements

Building and maintaining effective relationships with both internal and external clients and their teams and developing knowledge of their business
Actively contributing to client service initiatives in the group, including attending client events and seminars where required
Developing and maintaining core sector understanding to support delivery of optimum client service
Liaising regularly (at least on a weekly basis) with lawyers to identify work commitments and prioritising your workload accordingly
Proactively identify areas of responsibility and tasks you can take ownership of
Diary management for lawyers including arranging meetings and appointments, both internally and externally, ensuring the Outlook diary is up to date and holds all the necessary information in relation to the appointment including taking responsibility for booking travel, meeting rooms and arranging for necessary equipment and refreshments
Proactive advance monitoring of lawyers' diaries, reminding them of diary commitments and taking responsibility for the provision of all supporting paperwork and necessary information for each meeting
Liaising with the travel company to make travel and accommodation arrangements (UK and international), keeping lawyers advised of any changes in scheduling and ensuring they have an accurate
Taking ownership of answering lawyers' telephone calls when they are unavailable, taking accurate messages and passing them on promptly, trying to assist and answer any non-legal queries if possible and ensuring the caller receives a satisfactory response
Screening, prioritising and dealing with lawyers' incoming e-mails, post and voicemail when lawyers are out of the office, acknowledging receipt and responding where able and appropriate
Proactively ensuring that the Exigent transcription service and Document Production service is utilised effectively
Managing production of documents (produced in-house and externally), co-ordinating changes made including taking responsibility for the consistency of those documents (e.g. formatting, numbering, CompareDocs etc).
Coordinating typing of audio files, drafting correspondence, producing documents/letters/e-mails and memos

Responsibilities

- Provide proactive and professional Legal PA support to the group.
- Services to be delivered to the business in a manner which is consistent with the increasingly competitive environment in which the Firm operates.
- This role is intended to embrace a team-working approach, collaborating with lawyers and other members of Business Operations to fulfil the needs of the business.
- Support may need to be provided to staff from more than one business unit and numbers and content of the group may change from time to time to reflect the current structure of the Firm.
- Building and maintaining effective relationships with both internal and external clients and their teams and developing knowledge of their business
- Actively contributing to client service initiatives in the group, including attending client events and seminars where required
- Developing and maintaining core sector understanding to support delivery of optimum client service
- Liaising regularly (at least on a weekly basis) with lawyers to identify work commitments and prioritising your workload accordingly
- Proactively identify areas of responsibility and tasks you can take ownership of
- Diary management for lawyers including arranging meetings and appointments, both internally and externally, ensuring the Outlook diary is up to date and holds all the necessary information in relation to the appointment including taking responsibility for booking travel, meeting rooms and arranging for necessary equipment and refreshments
- Proactive advance monitoring of lawyers' diaries, reminding them of diary commitments and taking responsibility for the provision of all supporting paperwork and necessary information for each meeting
- Liaising with the travel company to make travel and accommodation arrangements (UK and international), keeping lawyers advised of any changes in scheduling and ensuring they have an accurate
- Taking ownership of answering lawyers' telephone calls when they are unavailable, taking accurate messages and passing them on promptly, trying to assist and answer any non-legal queries if possible and ensuring the caller receives a satisfactory response
- Screening, prioritising and dealing with lawyers' incoming e-mails, post and voicemail when lawyers are out of the office, acknowledging receipt and responding where able and appropriate
- Proactively ensuring that the Exigent transcription service and Document Production service is utilised effectively
- Managing production of documents (produced in-house and externally), co-ordinating changes made including taking responsibility for the consistency of those documents (e.g. formatting, numbering, CompareDocs etc).
- Coordinating typing of audio files, drafting correspondence, producing documents/letters/e-mails and memos

FAQs

What is the duration of the contract for the Legal PA position?

The position is a 12-month fixed-term contract.

Where is the Legal PA role located?

The role is based in Leeds.

What are the working hours for this position?

The working hours are Monday to Friday, from 9.30 am to 5.30 pm.

What kind of support will I provide as a Legal PA?

You will provide proactive and professional Legal PA support to the group, assisting lawyers and collaborating with other business operations members.

Is there a focus on team collaboration in this role?

Yes, the role embraces a team-working approach, requiring collaboration with various lawyers and business unit staff.

What tasks are included in diary management for lawyers?

Tasks include arranging meetings and appointments, keeping the Outlook diary updated, and taking responsibility for booking travel and meeting rooms.

Will I be responsible for managing communications for lawyers?

Yes, you will screen, prioritize, and manage incoming emails, post, and voicemails when lawyers are out of the office.

Are there opportunities for professional development in this role?

Yes, you will have the chance to work with leading experts and be involved in varied and challenging work to support your professional growth.

What benefits does Pinsent Masons offer for this position?

Benefits include agile working, carers' leave, annual leave entitlement, contributory pension, private healthcare, death in service cover, and various loan options.

What is the interview process like for this role?

The interview process typically involves two stages, with the first stage conducted virtually and the second stage in person at the office.

How does Pinsent Masons promote diversity and inclusion?

Pinsent Masons is a Disability Confident employer and a top Stonewall employer, actively encouraging and valuing diverse perspectives to enhance solutions for clients.

Pinsent Masons

Multinational law firm with offices across the UK, Europe, the Middle East, Africa and Asia

Law

Industry

1001-5000

Employees

1796

Founded Year

Mission & Purpose

Pinsent Masons is a multinational law firm with a reputation for delivering high-quality legal advice rooted in its deep understanding of the sectors and geographies in which our clients operate. Our expertise is recognised globally. In recent years we have achieved more tier 1 rankings in The Legal 500 UK guide than any other firm, and been counted among the most innovative law firms in Europe and Asia Pacific by the Financial Times. With over 1,500 lawyers operating from 27 locations throughout Europe, Asia Pacific, the Middle East and Africa, we are well-placed to advise on complex multi-jurisdictional matters across a full range of legal disciplines. The firm has significant international credentials in the global energy, infrastructure, financial services, real estate and technology, science and industry sectors. Pinsent Masons looks at your business needs differently. This means we don't just apply lawyers to solve clients' problems; we deploy a wider range of professional disciplines, enabled by people, process and technology, to deliver a global professional service with law at its core.