Legal Secretary (Commercial Litigation) - London

DAC Beachcroft LLP

Oct 24

Applications are closed

Job
Full-time
Junior Level
Legal
London

Requirements

A minimum of 2 years experience as a Legal Secretary is essential, with experience in a similar practice area highly desirable.
Qualified to a minimum of 5 GCSEs (including a grade C (5) in English and Maths) or equivalent
A secretarial NVQ / Diploma or equivalent would be beneficial but is not essential
Must have good IT skills, particularly in Microsoft packages (including each of Outlook, Word, Powerpoint, Excel) and prior experience of working with a case management system is preferable
Sound knowledge of pdf docs and file sharing platforms (High Q / sharefile)
Experience working with iManage is essential
Good working knowledge of Chrome River, and 3E accounts software is highly desirable
An excellent eye for detail with a concern for quality and accuracy
A focused client service approach is essential
Team oriented and collaborative with a flexible, can do attitude
Ability to communicate clearly and concisely orally and in writing

Responsibilities

Effective prioritisation and ownership of tasks whilst managing a full workload
Proactively assisting with billing, cash collection and accounts queries and liaising with internal support teams to resolve issues quickly and effectively, including dealing with expenses claims
Confidently managing large documents, creating versions, amending, proof reading and creating comparisons to highlight changes to include digital dictation
Drafting email correspondence to both clients and suppliers
Booking client and internal meetings, video and audio conferences, to include proactive diary management and co-ordination
Creating and editing spreadsheets and Powerpoint presentations, making the most of available technology and showing appropriate creativity to maximise professional impact of documentation
Opening and closing files, including researching AML requirements and drafting emails to potential clients on what to provide
Filing, archiving, photocopying and scanning documents as and when required
Ensuring that client contact information is kept up to date on relevant systems
Assisting with booking travel and accommodation arrangements in line with DACB way
Proactively assisting with ad-hoc business development and communications activities e.g. client contact reports, delegate packs etc.
Building and maintaining a level of individual knowledge required for the role
Helping maintain a clean office and clear desk
At all times handling confidential information in line with the firm’s data security protocols
To assist with some paralegal activities such as creating bundles, both hard and soft copy, uploading and downloading files to the network / filesite
File management – updating and maintaining all files, ensuring documents are filed correctly and named in line with the business wide naming convention and the correct folder structures are adopted (both electronic and paper)
Undertake all file closing/archiving procedures ensuring compliant at all times
Make room and taxi bookings as requested, organising hand deliveries and courier requests, and other ad hoc requests
Printing/copying/scanning of documents flowing to Office Services for support with high volume jobs, as appropriate
Sending large electronic documents via One Drive
Dealing with incoming post - scanning, saving to the file and circulating to the relevant fee earners
Updating of Workflow Tracking Schedules – not sure what this means??
Assisting with hard copy filing of legal documentation and original documents with wet signatures. Typing of standard letters i.e. payment of invoices, acceptance of events
Uploading documents to PDF docs and editing documents using the same
Other ad hoc tasks at the request of the secretarial team

FAQs

What is the location of the Legal Secretary position?

The Legal Secretary position is located in our London Walbrook office.

What are the working hours for this role?

The standard working hours for this role are 9:30am to 5:30pm.

How many days a week is attendance required in the office?

Attendance is required in the office for 4 days each week.

What is the minimum experience required for this position?

A minimum of 2 years experience as a Legal Secretary in a similar practice area is essential.

Is a qualification required for applying?

Yes, a minimum of 5 GCSEs (including a grade C (5) in English and Maths) or equivalent is required. A secretarial NVQ / Diploma or equivalent would be beneficial but is not essential.

What software skills are required for this position?

Good IT skills, particularly in Microsoft packages (including Outlook, Word, PowerPoint, Excel) are required, along with experience working with iManage, Chrome River, and 3E accounts software.

Does DAC Beachcroft offer flexible working options?

Yes, DAC Beachcroft has a Flex-forward working scheme and is open to discussions about flexible working arrangements.

Is prior experience with file management systems necessary?

Yes, prior experience with a case management system is preferable, and experience with iManage is essential.

What kind of support will the Legal Secretary provide to the team?

The Legal Secretary will provide administrative and secretarial support, including managing documents, scheduling meetings, assisting with billing, and maintaining client information.

How does DAC Beachcroft support diversity and inclusion in the workplace?

DAC Beachcroft is a Disability Confident employer and proactively promotes a supportive culture that embraces individual differences and celebrates diversity.

DAC Beachcroft LLP

Broad-based commercial law firm delivering bespoke solutions, one client at a time.

Law

Industry

1001-5000

Employees

1762

Founded Year

Mission & Purpose

DAC Beachcroft is a leading international legal business with offices across Europe, Asia Pacific and Latin America. We partner with our clients to help them achieve sustainable growth and to defend their business and reputation. We do this by taking a tailored approach to providing commercial, transactional, claims, risk and advisory legal services. We are recognised leaders in Insurance, Health and Real Estate and draw on the knowledge, industry experience and commercial expertise of our outstanding 3,000 lawyers and support colleagues in these sectors and beyond. We are forward-thinking, flexible and easy to engage with and we're proud that our clients tell us regularly that we're great to work with. We know that our clients value advice that is innovative, practical and personal to them, and we pride ourselves on getting to the heart of their businesses. We measure our performance against their expectations and embrace change as a necessary stage in evolving and strengthening our relationships. The close working relationship we enjoy with our clients has not been built overnight but honed carefully over the last 250 years. This means today our clients can remain confident they have the very best legal expertise available.