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Legal Support Administrator

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QBE Insurance

1mo ago

  • Job
    Full-time
    Junior & Mid Level
  • Legal
    People, HR & Administration
  • Leeds
  • Quick Apply

AI generated summary

  • You should have legal/CoSec experience, invoicing knowledge, proficiency in Microsoft Office and legal tech, strong org skills, creativity, and excellent communication abilities.
  • You will support the legal team with scheduling, document preparation, budget tracking, team training, travel logistics, and stakeholder communication, while maintaining organizational tools and records.

Requirements

  • Previous experience in legal/CoSec roles preferred.
  • Familiarity with invoicing and budget management is preferred.
  • Familiarity with legal tech such as iManage is preferred.
  • Excellent organisational skills with a keen attention to detail.
  • Proficiency in Microsoft Office Suite and document management software.
  • Interested and proficient in graphic design and being creative.
  • Exceptional written and verbal communication skills.
  • Ability to liaise with senior stakeholders of the business.
  • Ability to work independently, manage multiple priorities, and meet deadlines.
  • Discretion and integrity in handling confidential information.

Responsibilities

  • Provide comprehensive administrative support to the legal team.
  • Manage diaries, schedule appointments, and coordinate meetings, including tracking actions and follow-ups.
  • Provide PA cover for the CLO PA during absences.
  • Provide cover to Company Secretarial Operations Lead in the production of Board/Committee packs using BoardVantage.
  • Raise purchase orders and receipt invoices accurately and in a timely manner.
  • Maintain and update budget logs, ensuring precision and adherence to budget.
  • Prepare and edit presentations, legal documents, flow charts, and mark-ups/comparisons as needed.
  • Coordinate team training and professional development, including CPD activities and renewal of practicing certificates.
  • Arrange team travel logistics.
  • Serve as the Legal Tech super user, offering guidance and support.
  • Oversee team onboarding and provide ongoing support.
  • Communicate effectively with internal and external stakeholders.
  • Maintain the legal holidays calendar and ensure its accuracy.
  • Provide support for various legal activities, including document signing.
  • Keep key documents updated, such as structure charts.
  • Manage the Legal team's intranet site.

FAQs

What is the job title for this position?

The job title for this position is Legal Support Administrator.

Where is the position located?

The position is based in Leeds.

What type of employment is offered for this role?

This is a full-time employee position.

What are some primary responsibilities of the Legal Support Administrator?

Responsibilities include providing comprehensive administrative support to the legal team, managing diaries, scheduling appointments, preparing legal documents, and maintaining the legal holidays calendar, among others.

What qualifications are preferred for this position?

Previous experience in legal or Company Secretarial roles, familiarity with invoicing and budget management, and experience with legal technology such as iManage are preferred.

What skills are essential for this role?

Essential skills include excellent organizational abilities, attention to detail, proficiency in Microsoft Office Suite, exceptional written and verbal communication, and the ability to manage multiple priorities.

Is there an aspect of graphic design involved in this role?

Yes, being interested and proficient in graphic design and creativity is one of the desired skills for the position.

What does QBE offer in terms of employee benefits?

QBE offers flexible parental leave, wellbeing initiatives, benefits that suit individual needs, and various employee network groups to support a diverse workforce.

What is QBE's approach to diversity and inclusion?

QBE is committed to creating a diverse workforce reflective of the communities they operate in and strives to build an inclusive workplace culture.

How does QBE view its employees?

QBE views its employees as its most precious asset and aims to foster a responsive work environment that meets their changing needs.

What initiatives does QBE have related to ESG and Sustainability?

QBE focuses on fostering an orderly transition to a net-zero economy, enabling a sustainable workforce, and innovating sustainable solutions.

What should applicants do if they require reasonable adjustments for the recruitment process?

Applicants should inform the Talent Acquisition team of any reasonable adjustments that may need to be made for the interview and recruitment process.

How can one apply for the Legal Support Administrator position?

To apply for the position, click the "apply" button and follow the step-by-step process to submit your CV and relevant documents.

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QBE Insurance

Finance
Industry
10,001+
Employees
1886
Founded Year

Mission & Purpose

QBE is an international insurer and reinsurer listed on the Australian Securities Exchange and headquartered in Sydney. We employ around 13,000 people in 27 countries. Leveraging our deep expertise and insights, QBE offers commercial, personal and specialty products and risk management solutions to help people and businesses manage risks, build strength and embrace change to their advantage.