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Logistics Support Specialist

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Biogensys

26d ago

  • Job
    Full-time
    Junior Level
  • Logistics
  • Phoenix

AI generated summary

  • You need a high school diploma/GED, 3 years admin experience, 2 years in inventory management, basic math, MS Office, good communication skills, ability to analyze data, and some supervisory experience.
  • You will manage calendars, arrange travel, compose correspondence, oversee administrative functions, maintain vehicle logs, analyze data, facilitate training, and coordinate program improvements.

Requirements

  • Knowledge and understanding of the programs or activities of the unit served, as well as of the County and departmental administrative guides.
  • Knowledge of basic principles and methods of a technical or professional field.
  • Basic math skills.
  • Intermediate skills in the use of Microsoft Office.
  • Intermediate skills in the use of agency specific software applications.
  • Ability to communicate well through written and oral means.
  • Ability to gather, integrate, and analyze simple data.
  • Ability to establish and maintain effective working relationships.
  • Ability to perform complex PRISM functions.
  • Ability to maintain confidentiality and be sensitive to political issues.
  • Supervisory experience.
  • Considerable experience providing administrative support in the assigned functional areas.
  • Initiates the full range of processing for complex personnel actions; conducts new employee orientation within Knowledge of basic principles and methods of a technical or professional field.
  • Two years of experience in inventory management including capital assets, non-capital assets, and supplies Also, abilities and skills required to perform these functions on a regular basis:
  • High school diploma or GED and three years of responsible clerical and/or administrative experience

Responsibilities

  • Managers supervisor`s calendar, researches and negotiates with hotels, etc., makes complex scheduling arrangements involving multiple parties, independently makes and cancels meetings depending on the subject and attendees, determines what confidential information can be disseminated and to whom, arranges for special room or equipment needs and/or multiple locations & individuals, coordinates domestic and foreign travel arrangements for executive/work unit head, unit personnel and visitors; participates in the planning and coordination of national and international meetings.
  • Independently composes original correspondence for the executive/work unit head`s review and signature, coordinates data collection and provides information to others, explains policies of the functional area.
  • Performs/supervises several administrative functions, manages a small work unit, analyzes short-term administrative needs of the unit, notifies relevant individuals of work progress and inquires as to its status.
  • Keep accurate vehicle logs, including monthly inspections, fuel usage, vehicle-related service, and other fleet documentation.
  • Analyze data to produce reports to process monthly/annual audits and assist with identification and tagging for programs.
  • Engage in cross-departmental, county, state, and federal initiatives affecting department assets and processes and conduct performance evaluations.
  • Make program improvement recommendations and implement program changes.
  • Facilitate the training related to vehicle usage for department new hires.
  • Develop and devise processes and procedures for acquisitions of vehicles, including large mobile units, electric vehicles, and charging stations, among other items.
  • Assist with reconciling fuel reports, budget planning, and procurement.
  • Assist in resource planning for updates, identifying new vehicle specifications, and reviewing parking, safety, and security requirements.
  • Aid in managing the AED program, encompassing inspections, repairs, replacements, and ordering.

FAQs

What is the primary role of a Logistics Support Specialist in this position?

The primary role involves managing the supervisor's calendar, coordinating travel arrangements, arranging meetings, and providing administrative support within the unit.

What kind of experience is required for this position?

Candidates need at least two years of experience in inventory management, which includes handling capital assets, non-capital assets, and supplies.

What are the educational requirements for this position?

A high school diploma or GED and three years of responsible clerical and/or administrative experience are required.

What key skills are necessary for this role?

Essential skills include knowledge of the unit's programs, basic math skills, intermediate proficiency in Microsoft Office, strong communication abilities, and the capability to maintain confidentiality.

Who will the Logistics Support Specialist coordinate travel arrangements for?

The candidate will coordinate travel arrangements for the executive/work unit head, unit personnel, and visitors.

What are the work hours for this position?

The work hours begin at 7:00 am.

Is there a requirement for supervising others in this position?

Yes, supervisory experience is required as the role involves managing a small work unit.

What kind of administrative functions will the specialist perform?

The specialist will perform and supervise various administrative functions, manage work unit needs, and keep relevant individuals updated on progress.

Are there any responsibilities related to vehicle management in this position?

Yes, responsibilities include keeping accurate vehicle logs, analyzing data for audits, and facilitating training related to vehicle usage for new hires.

Does this position require handling confidential information?

Yes, the ability to maintain confidentiality and be sensitive to political issues is a crucial aspect of this role.

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Biogensys

Smart Staffing Services and Solutions

Consulting
Industry
51-200
Employees
2003
Founded Year

Mission & Purpose

Biogensys is a nationwide staffing organization with corporate headquarters located in Princeton, NJ. Since 2003, Biogensys is providing Professional Staffing, Project Based resources and services for State, Federal and Fortune 1000 clients covering multiple skills. We connect exceptional talent with our clients and provide employment opportunities across Healthcare, Information Technology, Financial and other industry verticals. We are a chosen partner to provide high quality resources and services to match each our client’s needs. We are a certified Women-Owned Business Enterprise (WMBE) and we do employ Veterans. At Biogensys, the dedicated management team has an unique combination of Technology and Life Sciences industry experience with over 25 years of successful track record in providing staffing services and the knowledge you need. The difference is our knowledge and industry experience that provides excellent service, guidance, education and mold your future and your career for a new World. Delivered. To explore all open positions at Biogensys, click here